BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 32-1023

23 DECEMBER 2020

CIVIL ENGINEERING

DESIGNING AND CONSTRUCTING

MILITARY CONSTRUCTION

PROJECTS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at

www.e-Publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4CF

Supersedes: AFI32-1023, 19 November 2015

AFI32-1012, 2 July 1994

Certified by: SAF/IE

(Mr. John W. Henderson)

Pages: 44

This instruction provides general design criteria and standards; guidance on selecting Architect-

Engineering firms; and information on design and construction management. This instruction

also implements Air Force Policy Directive (AFPD) 32-10, Installations and Facilities, Military

Standard (MIL-STD) 3007G, Unified Facilities Criteria, Facilities Criteria and Unified Facilities

Guide Specifications. This instruction also provides guidance that governs Air Force Military

Construction (MILCON) projects. This instruction applies to all civilian employees and

uniformed members of the Regular Air Force, Air Force Reserve (AFR), and Air National Guard

(ANG). It applies to all civilian employees and uniformed members of the Regular Air Force,

Air Force Reserve, and Air National Guard (ANG). Ensure all Air Force records created as a

result of processes prescribed in this publication are maintained in accordance with Air Force

Instruction (AFI) 33-322, Records Management and Information Governance Program, and are

disposed of in accordance with the Air Force Records Disposition Schedule located in the

Records Management System. Refer recommended changes and questions about this publication

to the Office of Primary Responsibility using the AF Form 847, Recommendation for Change of

Publication; route AF Forms 847 from the field through the appropriate functional chain of

command. This publication may be supplemented at any level, but all supplements must be

routed to the Office of Primary Responsibility listed above for coordination prior to certification

and approval. The authorities to waive wing/unit level requirements in this publication are

identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See

Department of the Air Force Instruction 33-360, Publications and Forms Management, for a

description of the authorities associated with the Tier numbers. Submit requests for waivers

through the chain of command to the appropriate Tier waiver approval authority, or alternately,

2  AFI32-1023  23 DECEMBER 2020 
to the requestor’s commander for non-tiered compliance items.  The use of the name or mark of 
any specific manufacturer, commercial product, non-Federal entity commodity, or service in this 
publication does not imply endorsement by the Air Force. 
SUMMARY OF CHANGES 
This  document  has  been  substantially  revised  and  needs  to  be  completely  reviewed.    This 
document has been restructured to comply with DAFI 33-360 specified format for AFIs; several 
chapters  were  re-numbered;  content  was  moved  from  chapter  1  to  new  chapters  2  and  3.  
References were changed from rescinded programming AFIs to a consolidated instruction, AFI 
32-1020, Planning and Programming Built Infrastructure Projects.  Use of MILCON funds for 
site  cleanup  was  clarified  in  Chapter  5.    Chapter  6  was  added  to  identify  key  supporting 
documents  for  Construction-In-Progress.    References  in  Attachment  1  were  verified  and 
corrected. 
 
Chapter 1—OVERVIEW    5 
1.1.  Scope. .......................................................................................................................   5 
1.2.  Applicability. ...........................................................................................................   5 
Chapter 2—ROLES AND RESPONSIBILITIES.    7 
2.1.  Office of the Secretary of the Air Force (SAF). ......................................................   7 
2.2.  Deputy Assistant Secretary of the Air Force for Environment, Safety, and 
Infrastructure (SAF/IEE). ........................................................................................   7 
2.3.  Secretary of the Air Force/Financial Management Budget Investment and 
Construction (SAF/FMBIC). ...................................................................................   7 
2.4.  The Director of Civil Engineers (AF/A4C). ............................................................   7 
2.5.  Air Force Installation and Mission Support Center (AFIMSC). ..............................   7 
2.6.  AFIMSC Programs Financial Management Branch (AFIMSC/RMAS). ................   7 
2.7.  Air Force Civil Engineer Center Director (AFCEC/CL). ........................................   8 
2.8.  AFCEC Facility Engineering Directorate (AFCEC/CF). ........................................   8 
2.9.  AFCEC Operations Directorate (AFCEC/CO). .......................................................   8 
2.10.  AFCEC Planning & Integration Directorate (AFCEC/CP). ....................................   9 
2.11.  AFCEC Environmental Directorate (AFCEC/CZ). .................................................   9 
2.12.  Air Force Services Center (AFSVC). ......................................................................   9 
2.13.  Major Command (MAJCOM). ................................................................................   9 
2.14.  Host MAJCOM. .......................................................................................................   9 

AFI32-1023  23 DECEMBER 2020  3 
15.  Reserve Components. ..............................................................................................   9 
16.  Base Civil Engineer (BCE). .....................................................................................   9 
17.  Host-Tenant. ............................................................................................................   10 
18.  Design Manager/Construction Manager (DM/CM). ................................................   10 
19.  DoD Construction Agent (DCA or DA/CA)............................................................   12 
Chapter 3—GUIDANCE AND PROCEDURES.    14 
1.  Deviations to Criteria. ..............................................................................................   14 
2.  Joint Basing..............................................................................................................   14 
3.  Demolition and Disposal. ........................................................................................   15 
4.  Design Development. ...............................................................................................   15 
5.  Air Force Program Oversight and Reporting. ..........................................................   16 
Chapter 4—DESIGN PROCEDURES.    17 
1.  Scope. .......................................................................................................................   17 
2.  Applicable Directives. .............................................................................................   17 
3.  Design Management. ...............................................................................................   24 
4.  Congressional Authorization and Appropriations of MILCON Program. ...............   27 
5.  Unspecified Minor Construction. .............................................................................   31 
Chapter 5—CONSTRUCTION MANAGEMENT.    32 
1.  Scope. .......................................................................................................................   32 
2.  Construction Authorization. .....................................................................................   32 
3.  Construction Execution. ...........................................................................................   32 
Chapter 6—CONSTRUCTION-IN-PROGRESS.    34 
1.  Scope. .......................................................................................................................   34 
2.  Construction-in-Progress Costs. ..............................................................................   34 
3.  Design Documentation. ...........................................................................................   35 
4.  Construction Documentation. ..................................................................................   35 
5.  Acceptance of Real Property. ..................................................................................   35 
6.  Certification of Costs Incurred.................................................................................   36 
7.  Project Cancellation. ................................................................................................   36 

4 AFI32-1023 23 DECEMBER 2020

6.8. Reporting and Oversight. ......................................................................................... 36

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 37

AFI32-1023 23 DECEMBER 2020 5

Chapter 1

OVERVIEW

1.1. Scope. This chapter defines the types of facilities to which this AFI applies, identifies the

roles and responsibilities of the primary stakeholders in the design and construction of Air Force

MILCON projects located on Air Force installations and Joint Bases, and outlines deviation

procedures from the Program Management Plan for Air Force MILCON Execution. The roles

and delegation of authorities in the program management plan may be reviewed and updated as

needed. A copy of the Program Management Plan for Air Force MILCON Execution is

available at the Whole Building Design Guide (WBDG) website (https://www.wbdg.org).

1.2. Applicability. This instruction contains criteria for design and construction of real property

supporting the Air Force mission worldwide. This AFI applies to all military construction

projects funded by appropriations made to the Air Force, Air Force Reserve and Air National

Guard. This includes appropriations for MILCON; Research, Development, Testing and

Evaluation (RDT&E); and any other Air Force appropriations used to fund design and/or

construction.

1.2.1. Medical facilities. Design and construction procedures for medical facility projects

are covered in Department of Defense Instruction (DoDI) 6015.17, Military Health System

(MHS) Facility Portfolio Management, with Change 1; AFI 32-1020, Planning and

Programming Built Infrastructure Projects; Unified Facilities Criteria (UFC) 1-200-01,

DoD Building Code, with Change 1 ; UFC 1-200-02, High Performance and Sustainable

Building Requirements, with Change 4; and UFC 4-510-01, Design: Military Medical

Facilities,.

1.2.2. Defense Commissary Agency Facilities. Refer to DoDI 7700.20, Commissary

Surcharge, Non-appropriated Fund (NAF), and Privately Financed Construction Reporting

Procedures, and DoDI 7700.18, Commissary Surcharge, Non-appropriated Fund (NAF) and

Privately Financed Construction Reporting Procedures, for additional guidance.

1.2.3. Non-appropriated Funds (NAF) facilities. Refer to AFI 34-205, Services NAF

Projects, and AFI 32-1020, for additional guidance. Coordinate all actions related to Air

Force NAF- funded facilities with the Air Force Services Agency (AFSVA).

1.2.4. Army and Air Force Exchange Service Facilities. These facilities are now known as

the “Exchange. Refer to AFI 32-1020, for additional guidance.

1.2.5. Other Tenant Organization Facilities. For facilities for other tenant organizations,

including military departments and agencies (e.g., Department of Defense Education Activity

and Defense Logistics Agency) and private organizations (e.g., Fisher House, museums,

banks, credit unions, thrift shops), refer to AFI 32-1020, for additional guidance.

1.2.6. Air Force Military Family Housing. Refer to AFI 32-6000, Housing Management, for

additional design and construction guidance.

1.2.7. Reserve Components. The Chiefs of the NGB and Air Force Reserve are responsible

for developing supplementary policies, instruction, and guidance unique to their respective

construction programs and overseeing management of those programs. The Office of the Air

6 AFI32-1023 23 DECEMBER 2020

National Guard Civil Engineer (NGB/A4) is responsible for ANG construction under Title 10

United States Code (USC) Chapter 1803, Facilities for Reserve Components. The Chief of

the Air Force Reserve (AF/RE) is responsible for Air Force Reserve construction under 10

USC § 9038, Office of Air Force Reserve: appointment of Chief and refer to Air National

Guard Instruction 32-1023, Criteria and Standards for Air National Guard Design and

Construction, or Air Force Reserve Command Handbook 32-1001, Standard Facility

Requirements, for applicable guidance.

1.2.8. Department of Defense (DoD) Components or Federal Agencies. See Section 7C,

Inter-service Relationships, in AFMAN 65-605 Volume 1, Budget Guidance and

Procedures, for situations involving other DoD components or federal agencies.

1.2.9. Reserve Component Facilities Programs and Unit Stationing. Refer to DoDI 1225.8

Reserve Component (RC) Facilities Programs and Unit Stationing, for projects involving the

Air National Guard and Air Force Reserve.

AFI32-1023 23 DECEMBER 2020 7

Chapter 2

ROLES AND RESPONSIBILITIES.

2.1. Office of the Secretary of the Air Force (SAF). SAF provides guidance for the Air Force

construction program through the Deputy Assistant Secretary for Environment, Safety, and

Infrastructure (SAF/IEE).

2.2. Deputy Assistant Secretary of the Air Force for Environment, Safety, and

Infrastructure (SAF/IEE). SAF/IEE provides facility design and construction policy and

oversight for the Air Force. SAF/IEE coordinates, approves and transmits notifications to

Congress.

2.3. Secretary of the Air Force/Financial Management Budget Investment and

Construction (SAF/FMBIC). SAF/FMBIC provides Congressional, Office of Undersecretary

of Defense Comptroller (OUSD-C) and Program Management support. SAF/FMBIC requests

OUSD-C to release appropriated funds upon the appropriation bill’s enactment. They are

responsible for issuing funding authorizations (formal administrative subdivisions of

appropriated funds) to Major Command (MAJCOM)/Air Force Installation and Mission Support

Center (AFIMSC) or DoD construction agents responsible for construction. They also have the

role of reviewing and validating Spend Plans from the Director of Civil Engineers (AF/A4C)

when it is a congressional requirement of the appropriation bill, coordinated through the Budget

Liaison team (SAF/FMBL), in order to receive funding from OUSD-C. In addition,

SAF/FMBIC reviews and validates all Active MILCON prior-approval reprogramming requests

and coordinates timely submission to OUSD-C through the Policy and Fiscal Control team

(SAF/FMBP&FC).

2.4. The Director of Civil Engineers (AF/A4C). AF/A4C facilitates policy development,

distribution, interpretation, and oversight to ensure compliance and progress toward goals. The

Deputy Director of Civil Engineers (AF/A4C-2) serves as the approval authority for UFC

deviations. The Facilities Division (AF/A4CF) is the lead in AF/A4C for MILCON program

oversight and resource advocacy. AF/A4CF submits reports; cost variations; re-programming

requests; scope changes; and other notifications to Congress through SAF/IEE based on

justifications from the requiring MAJCOM or Air Force Civil Engineer Center (AFCEC).

2.5. Air Force Installation and Mission Support Center (AFIMSC). AFIMSC facilitates

policy development for programming, budgeting, and funding the execution of Installation and

Mission Support requirements, to include: gathering Program Objective Memorandum inputs;

validating requirements; and advocating to ensure continued installation operational capacity and

capability for the enterprise. AFIMSC advocates for Integrated Installation Planning-related

requirements (e.g. District Plans, Area Development Plans, etc.). AFIMSC staffs AFCEC’s

initiated planning products for approval by MAJCOMs, as required.

2.6. AFIMSC Programs Financial Management Branch

(AFIMSC/RMAS). AFIMSC/RMAS provides financial management oversight of Active Air

Force MILCON appropriations, including Military Family Housing. AFIMSC/RMAS

coordinates with the AFCEC Facility Engineering Directorate (AFCEC/CF) and AFIMSC

Detachments to identify fund sources to be used for sub-allotments to finance major and minor

MILCON projects financed by MILCON appropriations. AFIMSC/RMAS coordinates with

8 AFI32-1023 23 DECEMBER 2020

SAF/FMBIC to issue Operating Budget Authority Documents and Funding Authorization

Documents to the DoD construction agent for design and construction of major and minor

MILCON. AFIMSC/RMAS provides oversight and reporting of Air Force MILCON

appropriations, allotments, sub-allotments, commitments, obligations and outlays.

AFIMSC/RMAS participates in Red Zone meetings to discuss the financial closeout of projects.

2.7. Air Force Civil Engineer Center Director (AFCEC/CL). The AFCEC Director and

Deputy Director ensure facilities designed and constructed using military construction

appropriations are compliant with applicable Unified Facility Criteria. The AFCEC Director and

Deputy Director also manage the Unified Facility Criteria program for AF/A4C.

2.8. AFCEC Facility Engineering Directorate (AFCEC/CF). AFCEC/CF manages the

execution of the MILCON portfolio, both programmatically and by project. AFCEC/CF tracks

MILCON expenditures, requirements, and trends (like bid savings, shortfalls or excesses), in the

interest of ensuring a financially healthy program and advocating for resources or adjustments

when necessary.

2.8.1. AFCEC/CF manages the MILCON Planning and Design accounts to maximize award

of projects in the year of appropriation.

2.8.2. AFCEC/CF provides technical assistance and support to installations, MAJCOM,

Field Operating Agencies and AF/A4C.

2.8.3. AFCEC/CF interprets and applies relevant UFCs and industry standards, ensuring

facility compliance with applicable Air Force and DoD policies and directives. AFCEC/CF

also identifies emergent design requirements not addressed by UFCs or local, state, and

federal standards, and advocates for enhanced design criteria when necessary (for example,

in the interest of designing facilities more resilient to climate change or severe weather, if

UFCs and applicable codes have not kept pace with regional climate and weather trends).

2.8.4. AFCEC/CF is the subject matter expert and the technical authority in the following

subject areas: architecture, construction criteria, project management, sustainable design and

development.

2.8.5. An AFCEC/CF representative is the Air Force member on the UFC Coordinating

Panel and interfaces with the other Services to resolve issues and process UFCs.

2.8.6. AFCEC/CF evaluates scope, cost, and schedule variations and submits recommended

actions for AF/A4CF, SAF/IEE, or Congressional approval.

2.8.7. AFCEC/CF authorizes award of the primary construction contract using a field design

instructions to the DoD construction agent.

2.9. AFCEC Operations Directorate (AFCEC/CO). Develops and coordinates applicable

UFCs and industry standards, ensuring compliance with Air Force and DoD policies and

directives. AFCEC/CO is the technical subject matter expert and the technical authority in the

following subject areas: electrical, mechanical, petroleum, oils and lubricants, corrosion, civil,

roofing, antiterrorism, nuclear, structural, airfield geometrics, cybersecurity, energy surety, fire

protection, life safety and life-cycle cost engineering.

AFI32-1023 23 DECEMBER 2020 9

2.10. AFCEC Planning & Integration Directorate (AFCEC/CP). AFCEC/CP issues the

design instruction to the design manager/construction manager (DM/CM) authorizing the start of

project design, and initiates 10 USC § 2807, Architectural and engineering services and

construction design, notifications.

2.11. AFCEC Environmental Directorate (AFCEC/CZ). AFCEC/CZ provides a natural

resources subject matter expert that serves as a natural resources program manager and provides

technical assistance and guidance to the Air Force on natural resources issues. As an exception,

the Deputy Director, ANG, programs for resources implements an Integrated Natural Resources

Management Plan at ANG installations.

2.12. Air Force Services Center (AFSVC). AFSVC is the subject matter expert and technical

authority for functional and operational design and construction criteria for Category B and

Category C NAF activity construction.

2.13. Major Command (MAJCOM). The MAJCOM requiring or using facilities has overall

responsibility for new mission bed-down requirements identification, and for prioritization of

existing mission MILCON requirements.

2.14. Host MAJCOM. The Host MAJCOM is the command that provides base operating

support on an installation and is commonly referred to as the ‘supplier’ in host-tenant support

agreements. The Host MAJCOM oversees the installation where the MAJCOM mission and

MILCON are being executed. Host MAJCOMs, with the support of AFIMSC and AFCEC, are

responsible for ensuring appropriate siting, architectural, environmental, and master plan

integration are completed as necessary during project programming and execution. When either

of the Reserve Components function as the host, NGB or AFRC will coordinate as host with

AFIMSC and AFCEC.

2.15. Reserve Components. The Chiefs of the NGB and Air Force Reserve develop

supplementary instructions and or guidance unique to the ANG and AFRC construction

programs and oversee management of their respective programs. In accordance with Title 10,

U.S.C. Chapter 133 Service, Supply, Procurement, the ANG and the AFRC facilities programs

are executed under Title 10, U.S.C. Chapter 1803. As such they may coordinate with AFIMSC

and portions of AFCEC, but execute under Title 10, U.S.C. Chapter 1803.

2.16. Base Civil Engineer (BCE). The Base Civil Engineer initiates MILCON planning and

programming (DD Form 1391, FY Military Construction Project Data) development, and

oversees and coordinates base activities for MILCON projects at their installation.

2.16.1. The Base Civil Engineer ensures base civil engineer representatives participate in

design reviews, pre-bid and site visits, and the pre-construction conference.

2.16.2. The Base Civil Engineer reviews and approves material submittals for exterior and

interior finishes. The Base Civil Engineer reviews equipment submittals for maintainability

and compatibility with other base systems in compliance with the installation’s Architectural

Compatibility Plan. The Base Civil Engineer sends recommendations to the construction

manager.

2.16.3. The Base Civil Engineer ensures coordination of all environmental permits and

certifications with environmental section and governing bodies and sends all required

documentation to the construction manager.

10 AFI32-1023 23 DECEMBER 2020

2.16.4. The Base Civil Engineer promptly sends user’s change requests to the appropriate

office for approval and monitors status. Refer to the AFCEC MILCON Change Order

Management Plan and the Program Management Plan for Air Force MILCON Execution for

procedures regarding construction changes. Both documents are available at the WBDG

website.

2.16.5. The Base Civil Engineer serves as the construction agent's point of contact for

government-furnished property and/or equipment.

2.16.6. The Base Civil Engineer participates in the pre-final and final inspections and

receives training on equipment. The Base Civil engineer receives facility documentation

from the construction agent, including operation and maintenance manuals, warranty and

guarantee documents, as-built drawings, and completed DD Form 1354, Transfer and

Acceptance of DoD Real Property.

2.16.7. The Base Civil Engineer ensures that newly constructed facilities are not modified

within 12 months of the placed-in-service date for the facility unless the modification meets

the requirements outlined in AFI 32-1020.

2.16.8. The Base Civil Engineer initiates or coordinates on proposed deviations to UFC

mandatory criteria.

2.16.9. The Base Civil Engineer ensures economic analyses are initiated and completed.

2.17. Host-Tenant. Host and tenant agencies manage situations per AFI 25-201, Intra-Service,

Intra-Agency, and Inter-Agency Support Agreements Procedures. By agreement of host and

tenant, the tenant organization may fund design and construction.

2.18. Design Manager/Construction Manager (DM/CM). AFCEC/CF and AFIMSC

Detachments provide management and oversight of MILCON project execution via DM/CMs for

MILCON appropriations including specified MILCON projects, unspecified minor military

construction projects, NAF MILCON projects, Base Realignment and Closure projects, Military

Family Housing projects, and the projects for the Energy Resilience and Conservation

Investment Program. AFRC/A4 and NGB/A4 provide a similar capability for the reserve

components. The Air Force does not provide management and oversight of MILCON project

execution for projects sponsored by US Special Operations Command, Defense Health Agency

and other DoD components sponsoring projects at Air Force installations; this is the

responsibility of the DoD component sponsoring the project.

2.18.1. Design Manager (DM). The design manager determines the execution strategy in

concert with Air Force policies and goals along with MAJCOM and installation engineer

stakeholders. The DM coordinates with the construction agent to determine the appropriate

project execution strategy.

2.18.1.1. The DM monitors design progress and updates project data in an Air Force-

approved project management database. The DM ensures environmental planning

personnel, either the installation or the AFCEC Environmental Impact Analysis Process

point of contact, participate in the planning charrette for the MILCON project.

2.18.1.2. The DM is required to satisfy criteria specified in UFC and Unified Facility

Guide Specifications (UFGS) for facility design. See paragraph 3.1, for guidance when

deviation from these criteria is warranted.

AFI32-1023 23 DECEMBER 2020 11

2.18.1.3. The DM verifies scope with programmers and interfaces between planning and

design.

2.18.1.4. DM roles for the ANG are addressed by NGB/A4 and each state’s United

States Property and Fiscal Officer with Title 10, U.S.C Chapter 1803, and Title 32

U.S.C. Chapter 7.

2.18.2. Construction Manager (CM).

2.18.2.1. The CM evaluates construction progress.

2.18.2.2. The CM reports progress and manages the construction change request process.

The CM keeps project data in a designated Air Force-approved project management

database up to date and ensures other stakeholders enter data in a timely manner. Project

management databases support internet publishing and reporting requirement under 10

USC § 2851, Supervision of military construction projects, as observed by the U.S.

Government Publishing Office.

2.18.2.3. The construction agent provides a government cost estimate with change

request and secures approval prior to construction agent issuance to contractor. The

construction manager verifies all construction changes are within the authorized scope of

work and is responsible for obtaining finalized construction change requests from the

construction agent. The construction manager tracks and reports cost growth in an Air

Force-approved project management database.

2.18.2.4. The CM reviews all project changes impacting cost, scope, schedule,

functionality, appearance and maintainability, to ensure compliance with Program

Management Plan for Air Force MILCON Execution. The CM coordinates changes with

the Base Civil Engineer and requiring and using MAJCOMs. The CM approves or

disapproves changes affecting functionality, exterior appearance, or maintainability. The

CM ensures changes do not compromise fire, safety, environmental, or health criteria

established in original design compliance requirements, and ensures appropriate subject

matter experts evaluate any questionable changes.

2.18.2.5. The CM reviews and approves or disapproves non-mandatory change requests,

within funds available, in accordance with the Program Management Plan for Air Force

MILCON Execution. The CM reviews change requests promptly and restricts approval

consideration to those requests necessary to meet the mission.

2.18.2.6. The CM ensures construction meets Air Force standards and user needs.

2.18.2.7. The CM works with the construction agent to assist in correcting design errors

and omissions.

2.18.2.8. The CM participates in Red Zone meetings to discuss, define, and achieve

consensus on remaining construction activities, physical completion, and financial

closeout of the project.

2.18.2.9. The CM participates in pre-final and final inspections as required and ensures

the user participates in pre-final and final inspections to help the Base Civil Engineer

identify deficiencies to the construction manager.

12 AFI32-1023 23 DECEMBER 2020

2.18.2.10. The CM submits justification packages for cost and scope variations and

reprogramming.

2.18.2.11. The CM ensures the construction agent delivers warranty and guarantee

information to the Base Civil Engineer in transferring facility ownership responsibility.

2.18.2.12. The CM ensures the construction agent delivers as-built drawings in requested

media and format to the Base Civil Engineer, within specified contract requirements.

2.18.2.13. The CM ensures the construction agent has the contractor conduct operations

and maintenance training and any required commissioning, and ensures the contractor

delivers operations and maintenance manuals to the Base Civil Engineer prior to project

closeout.

2.18.2.14. The CM ensures the construction agent prepares and submits interim and final

DD Form 1354 in accordance with UFC 1-300-08, Criteria for Transfer and Acceptance

of DoD Real Property with Change 2. The CM ensures all DD Form 1354s used to place

real property assets into service are completed within the timelines specified in AFI 32-

9005, Real Property Accountability, per Air Force e-Publishing.

2.18.2.15. The CM ensures the construction agent conducts end-of-warranty inspection

with the user and Base Civil Engineer.

2.18.2.16. The CM actively monitors financial completion of a project to enable

withdrawal of unused funds in a timely manner.

2.18.2.17. The CM will notify the environmental planning personnel of any changes in

design or other issues that may impact environmental analysis.

2.18.2.18. The CM ensures compliance with criteria specified in UFC and UFGS for

facility design and construction. See paragraph 3.1, Deviations to Criteria, for guidance

when deviation from these criteria is warranted.

2.18.2.19. CM roles for the ANG are addressed by NGB/A4 and each state’s United

States Property and Fiscal Officer in accordance with Title 10, U.S.C Chapter 1803, and

Title 32 U.S.C. Chapter 7, Title Facilities for Reserved Component.

2.18.3. Financial Management and Oversight. The CM ensures coordination of project

funding with the resource manager of the appropriation and supports oversight of project

commitments, obligations and costs.

2.19. DoD Construction Agent (DCA or DA/CA). Per Department of Defense Directive

(DoDD) 4270.05, Military Construction, with Change 1, the DoD construction agent is the DoD

component responsible for performing the contracting function and overseeing the technical

execution of military construction projects. For Air Force and Air Force Reserve MILCON

projects, the DoD construction agent may be the United States Army Corps of Engineers

(USACE), Naval Facilities Engineering Command (NAVFAC), AFIMSC Detachments, or

AFCEC. AFIMSC Detachment 4, acting on behalf of the Air Force, is the design and

construction agent for projects in the United Kingdom and British Isles. For ANG MILCON

projects, the DoD construction agent is the United States Property and Fiscal Officer for the State

or Territory. See DoDD 4270.05 for details on alternate DoD construction agents for MILCON,

NAF and military family housing projects.

AFI32-1023 23 DECEMBER 2020 13

2.19.1. Requests for alternate DoD construction agent authority, to include installation civil

engineer squadrons, should be identified early and agreed upon by the proposed and

designated DoD construction agents. The DoD construction agent for a MILCON project

certifies, prior to final design approval, the final facility design is within the scope of work

authorized by Congress and that it provides a complete and usable facility.

2.19.2. The DoD construction agent for a MILCON project certifies, prior to final design

approval, the final facility design is within the scope of work authorized by Congress and

provides a complete and usable facility.

2.19.3. ANG project executed under Federal Acquisition (Title 10, U.S.C. Section 18233

Acquisition, paragraph (a)(1)) will follow this AFI, while facilities acquired under grants

must follow state acquisition authorities (, paragraphs (a)(2) through (6)).

14 AFI32-1023 23 DECEMBER 2020

Chapter 3

GUIDANCE AND PROCEDURES.

3.1. Deviations to Criteria. For Air Force installations within the United States, deviations

from UFCs and model building codes may be authorized by submitting a deviation request to the

appropriate authority as defined herein. Deviations from life safety, occupational safety,

security, antiterrorism, or other criteria required by federal law or DoD direction are not

permitted unless specifically authorized in legislation or Department of Defense direction. (T-0).

Approved deviations to criteria apply to a specific facility project and remain in effect

indefinitely or until re-evaluation or reconfirmation is required by other guidance. A permanent

deviation is called an exemption per MIL-STD-3007G, Standard Practice Unified Facilities

Criteria, Facilities Criteria and Unified Facilities Guide Specifications. A deviation may also be

a short-term deviation and is a called a waiver per MIL-STD-3007G. Air Force installations

outside the United States shall comply with applicable international agreements and host nation

standards. (T-0). If construction criteria are not addressed in applicable international

agreements, follow the more stringent of United States or host nation standards. When the host-

nation and Air Force disagree on which is more stringent, solutions should be determined by

collaboration between the Air Force subject matter expert, host-nation liaison, and other

applicable stake holders (Combatant Command, Department of State, etc.). For impasses

reconciling host nation and United States standards, seek assistance from AFCEC/CF.

Deviations required by ANG units will seek assistance from NGB. (T-1).

3.2. Joint Basing. Joint basing exists where two or more Service Component installations have

merged into one installation and one Component has been appointed as the lead (i.e. supporting

Component). The Supporting Component is responsible for providing installation support to the

Joint Base. The supported Component(s) transfers installation management to the Supporting

Component.

3.2.1. Except as provided below, the supporting Component's policies, procedures, and

guidance should govern facilities planning, design, acquisition, construction, sustainment,

modernization, and disposal actions at joint bases.

3.2.1.1. The supported Component may use their own unique planning, architectural,

and/or design criteria only when required to enable unique mission-related capabilities.

Where the Air Force is the supported component on a Joint Base, the installation should

ensure the relevant memorandum of agreement or other support agreement with the

supporting component requires Wing Commander approval of design and construction of

facilities impacting the airfield, airspace, or airfield operations.

3.2.1.2. In accordance with the Joint Base Operations Guide published by the Office of

the Deputy Secretary of Defense, ANG and Army National Guard facilities and land are

tenant property and do not constitute a supported component.

3.2.2. The supporting Component's DoD construction agent shall be used for all MILCON at

joint bases. (T-1).

3.2.3. New Construction. The Component generating a new construction requirement is

responsible for programming the necessary planning, design, construction and sustainment

funding. The Component generating an increase to the Joint Base population is responsible

AFI32-1023 23 DECEMBER 2020 15

for any new programming, planning, design and construction needed to expand installation

support facilities to accommodate the population increase. In all cases, reuse of existing

facilities is the preferred approach over new construction whenever feasible. When planning

and programming projects that impact the installation’s building footprint, a building

utilization rate of 80% should be targeted. Preference should be given to consolidation or

conversion efforts.

3.3. Demolition and Disposal. The organization requiring the new construction is responsible

for programming the demolition of their vacated buildings. If another Component occupies the

vacated buildings, follow-on demolition responsibility is relinquished. In all cases, demolition of

facilities no longer needed as a result of new construction shall be accomplished at the earliest

opportunity after funds are available. (T-2). Installations ensure that consolidation efforts using

demolition funds include demolition resulting in a net reduction of real property. Demolition

projects associated with consolidation projects should award no later than the end of the period

of performance for the consolidation project. (T-2). Once a project is appropriated and

authorized by Congress, Commanders will ensure that the demolition work identified on the DD

Form 1391 is completed. Any exception to this policy must be documented in a waiver

approved by AF/A4C. Substitution of another facility (or facilities) of equal or greater floor area

for a facility identified in the DD Form 1391 for demolition may only be made if approved by

AF/A4CF. Programing for ANG demolition may be submitted to NGB/A4AD.

3.4. Design Development. The DM/CM should ensure that design of a proposed construction

project is compliant with the following documents:

3.4.1. Installation Development Plan (IDP). IDPs are required at all Air Force installations

as detailed in AFI 32-1015, Integrated Installation Planning. The installation development

plan is a summary document that provides information at an appropriate level of detail for

the installation, the command, and other decision-makers to understand the character and

structure of the installation, and its development potential. The DM/CM and DoD

construction agent will ensure that the designer of record designs infrastructure systems

and/or facilities in compliance with the installation development plan. (T-3).

3.4.2. District Plan. A district plan is a plan for an identifiable geographic area based on

multiple compatible uses within that area. A single district may contain administrative,

commercial, and residential uses. A base is comprised of adjacent districts (e.g. industrial,

airfield, train yards, munitions storage, campuses).

3.4.3. Project Management Plan (PMP). The PMP presents the strategic decisions on the

project schedule, design, acquisition, and construction agreed upon by the project

stakeholders. The DM/CM prepares the PMP. A PMP template is available in the

Construction Criteria Base section of the WBDG website.

3.4.4. Project Siting. Refer to AFI 32-1015 and AFI 32-1020. The designer shall coordinate

significant variations from the IDP and District Plan with the project stakeholders before

design begins. (T-1). Projects shall not be re-sited after completion of the 35% design.

AFCEC/CF is the waiver authority for re-siting after 35% design is complete and will

consider waiver approvals based on life-cycle cost benefit or the circumstances in which the

initial siting would cause mission failure. ANG project sited modifications will be submitted

to NGB/A4A. (T-1).

16 AFI32-1023 23 DECEMBER 2020

3.4.5. National Environmental Policy Act (NEPA). Once siting alternatives are sufficiently

developed, project siting will occur in coordination with the environmental planning

function, to ensure project siting is consistent with the NEPA procedural requirements. For

construction projects proposed for locations outside the U.S., the siting process must follow

applicable requirements for enduring locations in accordance with AFI 32-7091,

Environmental Management Outside the United States, or contingency locations in

accordance with DoDI 4715.22, Environmental Management Policy for Contingency

Locations, and DoDD 3000.10, Contingency Basing Outside the United States. (T-0). Once

the project and its alternatives are sufficiently developed, the Environmental Impact Analysis

Process may proceed. Refer to paragraph 4.2.3.2 for guidance on the Environmental Impact

Analysis Process.

3.4.6. The NGB is responsible for key roles of NEPA execution on behalf of the ANG.

3.5. Air Force Program Oversight and Reporting.

3.5.1. Project Management Information Technology Databases. AFCEC, AFRC/A4 and

NGB/A4 manage the execution of the Air Force MILCON program. Each is responsible for

documenting project data in an Air Force-approved project management database from the

start of project planning through financial closeout. (T-1). Project management databases

currently approved by the Air Force include Automated Civil Engineering System-Project

Management (ACES-PM), Next Generation IT (NexGEN IT), and the ANG Project Data

System

3.5.2. Project Management Database Business Rules. AFCEC/CP publishes annual business

rules for management of project planning, programming and budgeting data. AFCEC/CF

publishes business rules for management of project execution data in the Air Force-approved

databases. Business rules must support the goals, metrics, and strategic guidance governing

the military construction program, as articulated in the Program Management Plan for Air

Force MILCON Execution. (T-1).

3.5.3. Program Management Review. AFCEC/CF shall provide a Headquarters Air Force

senior leader-level PMR on the MILCON program at least twice per fiscal year. (T-2). The

PMR should address MILCON program trends and health broadly, not just project-level

execution details. Program health includes planning and design status for projects not yet

authorized or appropriated, award and execution status of authorized and appropriated

projects, and other emergent or relevant MILCON topics of interest for senior leaders and

Congress.

3.5.4. 10 USC § 2851 Reporting Requirements. AFIMSC, AFRC/A4 and NGB/A4 provide

and maintain data in the Data Analytics and Integration Support database as specified by the

Assistant Secretary of Defense for Defense memo, Guidance for Reporting Military

Construction Data, and A4C guidance supporting monthly and annual reporting of military

construction for compliance with 10 USC § 2851. (T-1).

AFI32-1023 23 DECEMBER 2020 17

Chapter 4

DESIGN PROCEDURES.

4.1. Scope. This chapter addresses design procedures and directives for Air Force MILCON

projects. It also addresses the design management process, design instructions, field DIs,

relevant UFC documents, authorities for funding, cost controls, reprogramming, and change

orders. In addition to the general design requirements below, refer to Program Management

Plan for Air Force MILCON Execution for additional design activities, design and construction

codes, and management controls.

4.2. Applicable Directives.

4.2.1. General Design Requirements. The objective for all Air Force facilities is to enable

mission execution and to enhance occupant safety and quality of life by providing sustainable

facilities. The application of asset management principles to include space optimization,

energy efficiency and similar efforts to optimize initial costs while reducing facility life-cycle

costs is critical to long term value for the Air Force. Optimization in function, design,

construction and cost are goals for all MILCON projects. In addition to the cost management

guidance below, designers should comply with installation planning criteria, architectural

compatibility and facilities standards.

4.2.1.1. Air Force Corporate Facilities Standards (AFCFS). All Air Force designs shall

conform to the standards specified in the AFCFSs, an electronic document available at

the WBDG website. (T-0). The AFCFSs shall also be used to formulate individual

Installation Facilities Standards. (T-2). The AFCFSs and IFSs taken together clearly

define the acceptable range of quality for all Air Force design and construction.

4.2.1.2. Standard Facilities Designs. Design teams shall utilize Air Force standard

facilities designs, when available for a specific facility type. (T-2). These designs are

most often available as building modules and are available at the WBDG website. When

no Air Force standard design is available the design team shall determine whether the

design agent has a standard design for the facility type and use that standard design if

available. (T-2). Any exception to this policy must be documented in a waiver approved

by AF/A4C. (T-2). Deviations required by ANG units will seek assistance from NGB.

(T-1).

4.2.1.3. Functional and Flexible Design. Air Force facilities should be designed to meet

mission requirements with the flexibility to accommodate changes in use with a

minimum expenditure of resources.

4.2.1.4. Design for Accessibility. Design shall comply with the most recent DoD and

Air Force accessibility policy for people with disabilities. (T-0).

4.2.1.5. Commercial and DoD Facility and Infrastructure Design and Construction

Standards and Criteria.

4.2.1.5.1. Unified Facilities Criteria (UFC) Program. The UFC program is

implemented by MIL-STD-3007G, the use of and compliance with UFCs is

mandatory (T-1). AFCEC manages the UFC program for AF/A4C. Unless stated

otherwise in the applicable UFC, all requests for waivers to UFCs must be submitted

18 AFI32-1023 23 DECEMBER 2020

through the owning MAJCOM and AFCEC to AF/A4C for review and approval or

disapproval by AF/A4C-2. (T-1). ANG units should contact NGB/A4 for waiver

approval. (T-1).

4.2.1.5.2. Engineering Technical Letters (ETL). Engineering Technical Letters are

authorized for continued use as directive publications until they are incorporated into

an AFI, AFMAN, UFC, or rescinded.

4.2.1.5.3. Whole Building Design Guide (WBDG). The WBDG website, with its

Construction Criteria Base electronic library, is the official distribution medium for

all non-sensitive technical DOD facility-related documents. The WBDG website

contains the latest UFCs, UFGS, Air Force Design Guides, and standard facilities

designs. All UFC, UFGS, Design Guide, and standard design documents can be

viewed at http://www.wbdg.org.

4.2.1.6. Space Criteria. Facility sizes are based on functional analyses while minimizing

overall designed space. AFMAN 32-1084, Standard Facility Requirements, provides

general planning and programming guidance. For facilities in the National Capital

Region, refer to AFI 32-9010, Management and Reporting of Air Force Space and

Building Services in OSD Assigned Facilities and the Washington DC Area. See Air

Force Reserve Command Handbook 32-1001 for Air Force Reserve-occupied facilities

and ANGH 32-1084, Facility Space Standards, for ANG-occupied facilities. Medical

Facilities use DoD and Service-specific medical space planning criteria that is maintained

and applied by the Office of the Assistant Secretary of Defense Health Affairs, and the

Air Force Health Facilities Division.

4.2.1.7. Working within Airfield Imaginary Surfaces. For airfield surfaces owned by the

Air Force refer to AFI 32-1015; Title 14, Code of Federal Regulations (CFR) Part 77,

Safe, Efficient Use, and Preservation of the Navigable Airspace. UFC 3-260-01 Airfield

and Heliport Planning and Design, With Change 1. For airfields under Federal Aviation

Administration oversight, (Joint and civilian use) are specifically subject to Federal

Aviation Administration circulars.

4.2.1.8. Preservation of Historic Resources. DoDI 4715.16, Cultural Resources

Management, provides policy, prescribes procedures, and assigns responsibilities for

managing archaeological and historic resources in and on properties and lands under DoD

control. Refer to AFPD 32-70, Environmental Considerations in Air Force Programs

and Activities; AFMAN 32-7003, Environmental Conservation; and, for guidance and

compliance requirements.

4.2.1.9. Antiterrorism. All DoD facilities must comply with the latest UFCs and

directives governing Antiterrorism standards. (T-1). Refer to UFC 4-020-01, DoD

Security Engineering Facilities Planning Manual, to establish Antiterrorism

requirements. Refer to UFC 4-010-01, DoD Minimum Antiterrorism Standards for

Buildings, with Change 1, for minimum AT criteria for inhabited facilities. Refer to UFC

4-022-01, for further guidance on Entry Control Facilities.

4.2.1.10. Model Building Codes. Refer to UFC 1-200-01, DoD Building Code, with

Change 1 and the United States Air Force Project Managers’ Guide for Design and

Construction for specific guidance.

AFI32-1023 23 DECEMBER 2020 19

4.2.1.11. Sustainable Design and Development. Sustainable design and development

principles shall be incorporated into all Air Force design and construction projects. (T-

2). Refer to UFC 1-200-02; UFC 2-100-01, Installation Master Planning; and the most

current Air Force sustainable design and development policy or implementing guidance

for specific direction including mandatory Federal compliance tracking and reporting,

and third-party certification requirements. (T-0). All references are available on the

WBDG website.

4.2.1.12. Fire Protection. Fire protection features shall be in accordance with UFC 3-

600-01, Fire Protection Engineering for Facilities. (T-1). Follow AFI 32-10141,

Planning and Programming Fire Safety Deficiency Correction Projects. AFCEC/CO

shall review all requirements and designs associated with hangar fire protection systems

prior to construction. ANG design reviews will be addressed by NGB/A4O. (T-1).

Additional information and specific fire protection technical guidance is available on the

WBDG website.

4.2.1.13. Occupational Safety and Health Administration (OSHA). Air Force facilities

will conform to all applicable standards published by OSHA. (T-0). OSHA Standards

for facilities are found primarily in 29 CFR Part 1910, Occupational Safety and Health

Standards, and 29 CFR Part 1926, Safety and Health Regulations for Construction.

4.2.1.14. Explosive Safety Standards. DoD Explosive Safety Board reviews designs for

construction or modification of ammunition and explosives facilities, or any planned

facilities within quantity-distances arcs of ammunition and explosives facilities, in

accordance with Department of Defense Manual 6055.09, DoD Ammunition and

Explosives Safety Standards, DoDD 6055.09E, DoD Ammunition And Explosives Safety

Standards and DESR 6055.09, AFMAN 91-201, Explosives Safety Standards (T-0).

4.2.1.15. Cybersecurity. UFC 4-010-06, Cybersecurity Of Facility-Related Control

Systems, describes requirements for incorporating cybersecurity in the design of all

facility-related control systems. Facility-related control systems are a subset of control

systems that are used to monitor and control equipment and systems related to DoD real

property facilities (e.g., building control systems, utility control systems, electronic

security systems, and fire and life safety systems). A control system typically consists of

networked digital controllers and a user interface which are used to monitor, and

generally also to control equipment. There are many types of control systems ranging

from building control systems to manufacturing control systems to weapon control

systems, all with different names and terminology. UFC 4-010-06 defines a process

based on the risk management framework suitable for control systems of any impact

rating and provides specific guidance suitable for control systems assigned low or

moderate impact level.

4.2.1.16. Interior Design. Refer to UFC 3-120-10, Interior Design.

4.2.1.17. Landscape Architecture. Refer to the Master Landscape Construction

Specifications and UFC 3-201-02, Landscape Architecture, both available at the WBDG

website, and the applicable installation’s Architectural Compatibility Plan.

4.2.1.18. Corrosion Prevention and Control Requirements. Provide design detailing, and

use materials, systems, components, and coatings that are durable and minimize the need

20 AFI32-1023 23 DECEMBER 2020

for preventative and corrective maintenance over the life-cycle of a facility. Provide a

comprehensive corrosion prevention and control strategy. Many facility guide

specifications include durable materials, coatings, or protective measures for corrosive

environments. However, even in benign environments, where options are stated in

facility criteria and guide specifications, use the more corrosion-resistant option

whenever possible. Considerations include life-cycle maintenance costs and potential for

corrosive microenvironments. General guidance and training on corrosion prevention

and control issues are available at the Corrosion Prevention and Control Source webpage

of the whole building design guide website.

4.2.2. Cost Management. Use life-cycle cost analysis and Value Engineering (VE) to

manage and optimize project costs. Cost optimization takes into account upfront capital cost

savings and long-term life-cycle savings (lower maintenance cost and or better durability).

The cost-benefit analysis, and life-cycle cost analysis are methods for evaluating project cost

effectiveness.

4.2.2.1. Life-Cycle Cost. Use the present value discounting approach described in AFI

65-501, Economic Analysis, and AFMAN 65-506, Economic Analysis, unless otherwise

specified. Because NAF-funded projects may use a different decision-making process,

contact the funding organization for further information. Perform life-cycle cost analyses

in accordance with 10 CFR Part 436, Federal Energy Management and Planning

Programs. To prepare a life-cycle analysis, use the National Institute of Standards and

Technology Handbook 135, Life-Cycle Costing Manual for the Federal Energy

Management Program, and the Annual Supplement to Handbook 135, Energy Price

Indices and Discount Factors for Life-Cycle Cost Analysis.

4.2.2.2. Value Engineering (VE). VE analyzes and improves design and construction

projects by achieving an optimum balance between function, performance, quality,

safety, and cost. Conduct VE studies early in the design process, as soon as adequate

information is available. Office of Management and Budget (OMB) Circular No. A-131,

Value Engineering, is the federal directive that requires federal agencies to consider and

use VE as a management tool to ensure realistic budgets and maintain acceptable quality

in program and acquisition functions. The OMB Circular currently requires VE for new

projects and programs when the project cost estimate is at least $5 million or such lower

dollar threshold as determined by the senior accountable official and identified in the

agency’s VE guidelines. Designs shall also comply with DoDI 4245.14, DoD Value

Engineering (VE) Program. (T-0). A formal third-party value engineering study is

recommended on Air Force MILCON projects with a programmed amount over $5

million. A value engineer study shall not eliminate features required to comply with

OSHA standards and other laws. (T-0).

4.2.3. Environmental Criteria.

4.2.3.1. Environmental Quality Standards. All projects must meet applicable federal,

state, and local environmental standards and regulations in the United States. (T-0).

executed at enduring locations outside the United States must comply with DODI

4715.05, Environmental Compliance at Installations Outside the United States. All

projects executed at contingency locations must comply with DoDI 3000.10, Contingency

Basing Outside the United States, and DoDI 4715.22, Environmental Management Policy

AFI32-1023 23 DECEMBER 2020 21

for Contingency Locations. All remediation projects executed outside the United States

at enduring locations must comply with DODI 4715.08, Remediation of Environmental

Contamination Outside the United States. (T-0).

4.2.3.2. Environmental Impact Analysis Process. The Environmental Impact Analysis

Process is the Air Force process for complying with NEPA. Ensure all construction

projects comply with 32 CFR Part 989, Environmental Impact Analysis Process (EIAP),

and that all design and construction decisions are consistent with the results of the

process. (T-0). EIAP outside the US is addressed in 32 CFR 187, Environmental Effects

Abroad of Major Department of Defense Actions. EIAP at enduring locations is

addressed extensively in AFI 32-7091, Environmental Management outside the United

States, Chapter 5. EIAP at contingency locations is addressed in DoDD, Contingency

Basing Outside the United States, and DoDI, Environmental Management Policy for

Contingency Locations. The Environmental Impact Analysis Process, including permits,

should be completed prior to concept design completion to facilitate incorporation of

mitigation and/or required actions into the design. Proper conduct of the Environmental

Impact Analysis Process requires the appropriate environmental planning functional

representative to participate in the MILCON design charrettes. The environmental

planning functional representative may come from base-level or from AFCEC/CZ,

depending on the scale of the MILCON project. ANG bases may come from NGB/A4A.

Involvement of the environmental planning functional representative in the planning

process ensures full consideration of alternatives and enables development of a plan to

complete the Environmental Impact Analysis Process. The Environmental Impact

Analysis Process should address all environmental constraints within and surrounding the

limits of construction associated with the project. In all cases, the Environmental Impact

Analysis Process shall be complete prior to awarding the construction. (T-0).

4.2.3.2.1. Environmental compliance requirements are extensive. Relevant subject

matter experts must be involved early in the MILCON planning process to ensure

compliance with applicable law and policy. (T-2). See AFI 32-1015, AFI 32-7001,

Environmental Management; and DAFI 90-2002, Interactions with Federally

Recognized Tribes for further details. For MILCON involving real estate acquisition,

comply with requirements of AFI 32-7066, Environmental Baseline Surveys in Real

Property Transactions.

4.2.3.2.2. The AF Form 813, Request for Environmental Impact Analysis, is used for

documenting the need to conduct environmental analysis or apply certain categorical

exclusions. Categorical exclusions are not appropriate at overseas locations. AFI 32-

1020 requires a Certificate of Compliance addressing the status of compliance with

various environmental regulations including the Environmental Impact Analysis

Process. The Certificate of Compliance is then summarized in the DD Form 1391.

The Certificate of Compliance must be complete prior to project submission to the

Air Force MILCON Working Group. (T-2).

22 AFI32-1023 23 DECEMBER 2020

4.2.3.3. Floodplains and Wetlands Regulations. Avoid siting projects in wetlands.

Projects may be sited in floodplains if necessary, with proper risk mitigation. Ensure

projects in floodplains or flood risk areas address flood risk condition protection

requirement minimums outlined in UFC 1-200-01, or in accordance with more stringent

local criteria. (T-0). Per Executive Order (EO) 11988, Floodplains Management; EO

11990, Protection of Wetlands; and AFMAN 32-7003, Environmental Conservation, in

order to conduct construction in Floodplains or Wetlands a Finding of No Practicable

Alternative, based on the applicable standard and worded appropriately, must be included

within EIAP. (T-0). The EPF will coordinate with the MAJCOM NEPA Liaison to

ensure an authorized official makes the finding. (T-1). AFCEC shall prepare an annual

report with the annual budget submission for SAF/IEE’s approval on all proposed

MILCON projects that are sited within or partially within the 100-year floodplain. The

report shall include the following: an assessment of flood vulnerability for the proposed

project, any information concerning alternative construction sites that were considered,

an explanation of why those sites do not satisfy mission requirements, and a description

of planned flood mitigation measures. (T-0).

4.2.3.4. Environmentally Preferable Products and Materials. Comply with the DoD

Green Procurement Program by using products and materials that are environmentally

preferable. (T-0). Refer to 42 USC Chapter 82, Solid Waste Disposal; 42 USC Chapter

91 Subchapter IV Part B, Energy Conservation Plans; and 42 USC Chapter 133,

Pollution Prevention.

4.2.3.5. Toxic and Hazardous Materials. All Air Force construction projects in the

United States must comply with requirements and work practices provided in; 29 CFR

§1926.1101, Asbestos; 40 CFR Part 61 Subpart M, National Emission Standard for

Asbestos; and 40 CFR Part 763, Asbestos. (T-0). Air Force projects outside the United

States must comply with applicable international agreements, country-specific final

governing standards and Overseas Environmental Baseline Guidance Document for

enduring locations, or Contingency Location Environmental Standards for contingency

locations (whichever applies), and geographic combatant command policy. (T-0).

4.2.3.6. Asbestos. All Air Force construction projects in the United States and its must

comply with requirements and work practices in 29 CFR §1926.1101, Asbestos; 40 CFR

Part 61 Subpart M, National Emission Standard for Asbestos; and 40 CFR Part 763,

Asbestos. (T-0). Demolition and construction projects that involve asbestos survey,

removal, abatement, and disposal actions must separately track the cost associated with

each of these actions along with a per unit cost. (T-1). Air Force installations in foreign

countries must comply with applicable international agreements, country-specific final

governing standards and Overseas Environmental Baseline Guidance Document for

enduring locations, or Contingency Location Environmental Standards for contingency

locations (T-0).

4.2.3.7. Lead-Based Paint. Follow the requirements and work practices in 42 USC §

4831, Use of lead-based paint, 40 CFR Part 745, Lead-Based Paint Poisoning Prevention

in Certain Residential Structures, 40 CFR Subchapter I, Solid Wastes; Public Law 102-

550, The Residential Lead-Based Paint Hazard Reduction Act of 1992, and 15 USC

Chapter 53 Subchapter I, Control of Toxic Substances. Air Force installations in foreign

countries must comply with applicable international agreements, country-specific final

AFI32-1023 23 DECEMBER 2020 23

governing standards and Overseas Environmental Baseline Guidance Document for

enduring locations, or Contingency Location Environmental Standards for contingency

locations. (T-0).

4.2.3.8. Solid Waste Management. AFMAN 32-7002 requires Air Force installations to

track and report the amount of construction and demolition debris that is recycled and

disposed of in landfills. Refer to UFC 3-250-07, Standard Practice for Pavement

Recycling, UFGS 01 74 19, Construction Waste Management and Disposal, and UFGS

02 41 00, Demolition and Deconstruction Guide, for additional guidance.

4.2.3.9. Ozone Depleting Substances (ODSs). 40 CFR Part 82, Protection of

Stratospheric Ozone, establishes requirements regarding the service, maintenance, repair,

and/or disposal of a wide array of equipment containing ozone depleting substances, and

is applicable to all Air Force installations. (T-0). For further detail on the Ozone

Depleting Substances program, refer to AFI 32-7001 and AFMAN 32-7002. Air Force

installations in foreign countries must comply with applicable international agreements,

country-specific final governing standards and Overseas Environmental Baseline

Guidance Document for enduring locations, or Contingency Location Environmental

Standards for contingency locations (whichever applies), and geographic combatant

command policy. (T-0).

4.2.3.10. Storm Water Management during Construction. All construction activities

must comply with federal, state and local regulations regarding storm water discharges

during construction. (T-0). Comply with and implement requirements for construction

storm water permitting during construction. Refer to AFMAN 32-1067, Water and Fuel

Systems, for more information and guidance. Ensure construction contractor complies

with storm water permitting requirements. (T-0).

4.2.3.11. Energy Independence Security Act (EISA) Compliance. Public Law 110-140,

Energy Independence and Security Act of 2007, section 438 requires federal

developments that exceed 5,000 square feet to maintain or restore pre-development

hydrology. Design and construction shall account for restoring post-construction site

run-off to meet Energy Independence Security Act 438 requirements. (T-0).

4.2.3.12. Site Contamination. Constructing facilities on or near a contaminated site may

have ramifications affecting human health and the environment. Accordingly, the BCE

should ensure appropriate organizations (e.g., installation planners) consider a compatible

land use based on current site conditions and the selected or projected remedial action

alternatives. Contamination that must be remediated before or during construction of a

facility or other project are addressed using MILCON funds, unless on-site construction

work is delayed until after the contamination is addressed and the contaminated site is

closed under the Defense Environmental Restoration Program. Unforeseen costs for

removal and disposal of contamination encountered within the project footprint during

execution are paid by the MILCON.

24 AFI32-1023 23 DECEMBER 2020

4.3. Design Management.

4.3.1. Design Authorization. Prior to proceeding with design, the requirement owner for the

project will validate the requirements for the project. For projects at installations where the

Air Force is not the accountable entity, the accountable entity should validate the

requirements before proceeding with design as specified in UFC 1-300-08, Criteria for

Transfer and Acceptance of Military Real Property, with Change 2 (T-2). Once all planning

requirements are met, AFCEC/CP provides design authorization to the design manager. Title

10 U.S.C. Chapter 133 requires ANG projects be executed under Title 10 U.S.C. chapter

1803. The issuance of the Design Instruction marks the start of project execution whether or

not design funding has been issued.

4.3.2. Design Funds (MILCON). 10 USC §2807(a),; 10 USC § 9540(a), Architectural and

engineering services; and Defense Federal Acquisition Regulation Supplement (DFARS),

Subpart 236.6, AE Services, authorize contracting for and administration of A-E services for

project design. 10 USC § 9540, limits the portion of the A-E’s contract price (or fee) for

producing plans and specifications to six percent of the estimated cost of the construction

project. (T-0). The six percent (6%) limit also applies to construction contract modifications

(See DFARS Subpart 236.6.) This limitation does not include site investigations, studies and

surveys or other services that are not an integral part of the production and delivery of plans,

designs, and specifications. 40 USC Chapter 11, Selection of Architects and Engineers,

commonly called the Brooks Act, provides the authority, definitions, and basic procedures for

the federal government’s selection of A-E firms for professional services on facility projects.

10 USC § 2855(a), Law applicable to contracts for architectural and engineering services

and construction design, applies the Brooks Act to military construction; however, the

Brooks Act is not applicable to NAF contracting. For additional guidance, refer to Air Force

Federal Acquisition Regulation Supplement (AFFARS) Part 5336, Construction and

Architect-Engineer Contracts.

4.3.2.1. Notification Requirements for A-E Fees Greater than $1,000,000. When the cost

of A-E design services for a project, or a group of related projects, is estimated to exceed

$1,000,000, Congress must be notified before award or obligation of funds, in accordance

with 10 USC §2807(b). (T-0). AF/A4C staffs Congressional notification packages for

SAF/IEE approval and delivery to the committees. Notification is required for designs

over $1,000,000 undertaken by government personnel, and for A-E services and design

over $1,000,000 for projects that are Congressional inserts or directed designs.

Congressional notification must be completed (including the 14 day wait period) prior to

start of any design, including designs performed by government personnel. (T-0).

During the notification waiting period, public announcement of the plan to initiate design

on a particular military construction project may be made and administrative actions

leading to award of the A-E contract may begin, but a design contract may not be

awarded.

AFI32-1023 23 DECEMBER 2020 25

4.3.2.2. When a large project or several projects for the same functional purpose with

total cost of architectural and engineering of $1,000,000 or more are undertaken,

Congressional notification is required prior to the start of design for any portion of the

undertaking, even though the project design may be subdivided into several A-E

contracts or a combination of A-E contracts and design performed in-house by

government personnel. (T-0). Notification is required even though the design costs for

individual portions may be less than the $1,000,000 reporting threshold specified by law.

(T-0).

4.3.2.3. Section 2808 of the FY19 National Defense Authorization Act provides

authority to use RDT&E appropriations for A-E Services and Contract Design to support

the Defense Laboratory Modernization Program (Congress authorized the Defense

Laboratory Modernization Program in the Public Law 114-92, National Defense

Authorization Act for Fiscal Year 2016.) This authorizes use of RDT&E appropriations

for A-E Services and Contract Design requires Congressional notification when the total

A-E cost exceeds $1,000,000. (T-0).

4.3.2.4. Planning and Design funds expended by AFCEC, USACE and NAVFAC to

award and administer A-E contracts are separate from the actual design services and do

not count toward the 10 USC § 2807 threshold. All other costs funded with planning and

design funds apply to the threshold. For a design-build contract, the portion of the design

completed by the construction contractor after contract award does not count toward the

10 USC § 2807 threshold, since post-award design is paid for with funds appropriated for

construction rather than planning and design funds. However, preparation of a Request

for Proposal for a design-build contract is considered A-E services and is subject to the

10 USC § 2807 notification requirement.

4.3.2.5. The level of effort authorized by a planning or design instruction (3%, 15%,

35%, and 100%) has no bearing on the Congressional notification requirement. If costs

of A-E services are expected to exceed $1,000,000 at any stage of design, Congressional

notification is required.

4.3.2.6. For projects with estimated design costs near $1,000,000 where there is

uncertainty about whether the project might exceed $1,000,000, estimate conservatively

and favor initiating a 10 USC § 2807 notification. If no notification has been made,

design is underway, and costs are projected to exceed $1,000,000, notify AFCEC/CP and

request further guidance. (T-3).

4.3.3. A-E Selection and Services. A-E services are described below:

4.3.3.1. Design Phase (Title I). These services relate to preparing a specific construction

project design prior to construction contract award. Services consist of conducting field

surveys; conducting site investigations and studies to obtain design data; and preparing

design analyses, technical calculations, contract plans, specifications, and cost estimates.

4.3.3.2. Construction Phase (Title II) and Supervision, Inspection and Overhead (SIOH).

4.3.3.2.1. Title II services consist of construction-related observation, inspection, and

documentation of progress. Title II services may be provided by the A-E design firm

or other entities during the construction project.

26 AFI32-1023 23 DECEMBER 2020

4.3.3.2.2. SIOH pays for contract administration, project management, and general

overhead costs of the construction agent (typically USACE or NAVFAC). SIOH is a

funded cost and must be included in the project estimate for purposes of determining

approval thresholds. (T-0). SIOH can be used to fund Title II services which may

include construction inspections performed by A-E firms and technical interpretation

of proposed contract changes (such as change orders or VE change proposals).

4.3.3.3. Other A-E Services. These services are design and construction-related services

not connected with a specific construction project. Other A-E Services are paid for with

planning and design funds. Services may include development of IDPs; district plans;

other planning products per Federal Acquisition Regulation (FAR) Subpart 36.6,

Architect-Engineer Services; design criteria; fact finding studies; surveys; investigations;

and the performance of environmental projects involving prevention, compliance, and

restoration when the services of registered architects or engineers are required. Services

that do not need to be performed by a registered engineer or architect (such as providing

design and construction equipment or computer programs) are excluded from Other A-E

Services.

4.3.3.4. Contract Opportunities. The Contract Opportunities (Formerly Federal Business

Opportunities) announcement is a key document in the A-E selection process. It

identifies proposed, specific contract actions. Public announcements for A-E services

will reflect the minimum needs of the government, not arbitrarily restrict eligible firms,

and describe the work required and selection criteria in sufficient detail to facilitate a

meaningful selection of the most highly qualified firm. (T-0). In the case of indefinite

delivery, indefinite quantity (IDIQ) contracts, the Contract Opportunities synopsis

identifies contract requirements based on projected, yet uncertain requirements.

4.3.3.5. A-E Slate Selection Approval. DFARS Subpart 236.6 outlines approval

authority for A-E slate selection.

4.3.3.6. A-E Approval Authority. For all A-E services (Title I, Title II, IDPs, Other

Services, and IDIQs), the Base Civil Engineer should provide slate selection approval

authority for services exceeding $1,000,000 per contract. For AFCEC managed

contracts, AFCEC/CF is the slate selection approval authority for services exceeding

$1,000,000 per contract.

4.3.3.7. Cost-Plus-Fixed-Fee Contracts. The Secretary of Defense (or designee) must

approve the use of cost-plus-fixed-fee contracts funded by military construction

appropriations, when construction is estimated to exceed $25,000 and will be performed

within the continental United States (except Alaska). (T-0). Refer to DFARS, Subpart

216.306, Cost-plus-fixed-fee contracts, for further guidance

4.3.4. Thirty-five Percent Design. Air Force policy states to be at 35% design a project must

be sufficiently developed to support a Class 3 cost estimate as defined by Table 3 in

Association for the Advancement of Cost Engineering International RP 56R-08. (T-1). All

applicable technical deliverables designated as Started/Preliminary in the Class 3 column of

Table 3 of the Association for the Advancement of Cost Engineering International RP 56R-

08, must be Preliminary. (T-0). Preliminary is defined in RP 56R-08.

AFI32-1023 23 DECEMBER 2020 27

4.4. Congressional Authorization and Appropriations of MILCON Program.

4.4.1. Expiration of Authorizations and Appropriations.

4.4.1.1. Most MILCON projects are five-year authorizations, the year of authorization

plus four fiscal years (for example, a project authorized in fiscal year 2020 expires at the

end of fiscal year 2024). Duration of authorization may vary for projects authorized

under additional appropriations for overseas contingency operations.

4.4.1.2. Partial awards (intended to keep an authorization from expiring) must involve

construction placement rather than the purchase of government-furnished material or

equipment and must include a significant portion (greater than 50%) of the product work.

(T-1).

4.4.1.3. MILCON appropriations are generally available for obligation for five fiscal

years. Projects should be awarded in the year of appropriation to the maximum extent

possible, although appropriated MILCON funds may remain available for obligation

beyond the year of appropriation as specified in appropriations acts. Award in the year of

appropriation does not change timeline to expense obligated funds. MILCON funds are

available for a maximum of ten years: five years before the appropriation expires and an

additional five years for expenditure after funds expire. See Chapter 6, Expired and

Cancelled Appropriations in AFMAN 65-605 Volume 1 for use of expired and cancelled

funds.

4.4.2. Cost, Scope and Schedule Control.

4.4.2.1. The Program Management Plan for Air Force MILCON Execution,

“Management Controls”, summarizes and updates the controls in place to manage the

MILCON execution program. MILCON program managers at all levels should be

familiar with these controls in order to recognize situations requiring Congressional

notification and to understand how and when to initiate the notification process. Use the

tables in the Program Management Plan for Air Force MILCON Execution as an initial

source for taking appropriate MILCON execution actions.

4.4.2.2. Authorized Cost and Scope Variations. Congress approves each MILCON

project at a specific authorized and appropriated cost and scope. 10 USC § 2853,

Authorized cost and scope of work variations, establishes acceptable ranges of cost and

scope variations from the authorized and appropriated amounts. Depending on the

degree of cost and scope decrease or increase, Secretariat approval Congressional

notification may be required. Scope variations shall be measured against the scope of

distinct facilities represented in Block 9 of the DD Form 1391 authorized by Congress.

(T-0). Scope variation is expressed as a percentage for each distinct facility. (T-0).

AF/A4C staffs Congressional notification packages for SAF/IEE approval and delivery to

the committees. Office of Assistant Secretary Defense (Sustainment) shall coordinate on

all 10 USC § 2853 Congressional notification packages prior to submittal to Congress.

(T-0). For ANG projects, the Cost and Scope discussions will be coordinated with

NGB/A4. (T-1).

28 AFI32-1023 23 DECEMBER 2020

4.4.2.2.1. Cost and Scope Decrease. 10 USC § 2853 authorizes cost decrease of not

more than 25% of the amount appropriated or 200% of the minor construction project

ceiling, whichever is less, and scope decrease of not more than 25 percent of the

amount specified in Block 9 of the DD Form 1391 provided to Congress with the

President’s Budget, provided the result is a complete and usable project that fully

meets the mission requirement stated in the DD Form 1391. Cost and/or scope

decreases exceeding these limits require approval by the Service Secretary (or

designee, typically SAF/IEE) and Congressional notification. (T-0).

4.4.2.2.2. Scope Increase (up to 10%). 10 USC § 2853 authorizes scope increases of

not more than 10 percent of the amount specified in the DD Form 1391 provided to

Congress, provided the Service Secretary notifies the Congressional Defense

Committees in writing. In accordance with OSD policy, scope increases up to 10

percent may be approved only if necessary due to changed facility planning factors,

changed technology and related design criteria, unforeseen site conditions, or

finalized boundary surveys. Scope increases up to 10 percent are not authorized to

account for increased or changed functional requirements. (T-0).

4.4.2.2.3. Scope Increase (over 10%). Scope increases exceeding 10 percent of the

original authorization may sometimes be necessary. Potential circumstances include

(but are not limited to) changed project location (different site or different

installation), substantial unforeseen mission growth requiring more than a 10 percent

increase in size, or additional functional areas. Scope increases exceeding 10 percent

are accomplished via special authorization language included in Division B of the

next year’s National Defense Authorization Act (NDAA). AFCEC/CF should

identify projects requiring Division B submissions and forward to AF/A4CF for

inclusion in the next NDAA. The modified scope must be authorized prior to project

award. (T-0). Scope increases up to 10 percent may be accomplished at any time

throughout the fiscal year using the notification process described in paragraph

4.4.2.2.1 Scope modifications exceeding 10 percent will likely result in substantial

project delays, since the modification may only be approved through special

authorization language in a subsequent NDAA.

4.4.2.2.4. Cost Increase. 10 USC § 2853 requires Secretariat approval and

Congressional notification of cost increases exceeding 25 percent of the appropriated

amount or 200 percent of the unspecified minor construction project ceiling specified

in 10 USC § 2805(a), Unspecified minor construction , whichever is less. Cost

increases must be required for the sole purpose of meeting unusual variations in cost

that could not have been reasonably anticipated at the time Congress authorized the

project. (T-0). Cost increase notifications are separate actions from reprogramming

requests. Congress must be notified in accordance with 10 USC § 2853 including

mandatory waiting periods, before a reprogramming request package is submitted to

OSD. (T-0). If sufficient funds are not available for reprogramming and a contract

can be awarded at reduced scope within available funding that provides, in aggregate,

usable facilities, do not decrease scope. Process a cost increase notification as

required, contract at the reduced scope, and pursue additional funding to complete the

remaining scope via subsequent contract actions. (T-0).

AFI32-1023 23 DECEMBER 2020 29

4.4.2.2.5. Cost Increase Congressional Reports. In addition to the notification

described above, 10 USC § 2853 requires a report for military construction projects

with an authorized cost greater than $40 million and a cost increase of more than 25

percent. The report is due to the appropriate committees of congress no later than 180

days after the 10 USC § 2853 Congressional notification (T-0). AFCEC/CF prepares

the report for signature by SAF/IEE and the construction agent (Deputy Commander

of the USACE, Commander of NAVFAC, Director of AFCEC, or the responsible

United States Property and Fiscal Officer of the National Guard). (T-0). Draft

reports are submitted to Office of Assistant Secretary Defense (Sustainment) no less

than five business days prior to submission. (T-0). The report includes the following

items; description of the specific reasons for the cost increase and the specific

organizations and individuals responsible, description of ongoing or completed

proceeding or investigation into the responsible party for the cost increase, any

proceeding or investigation that resulted in judicial or administrative action, summary

of changes required to the organizational structure, project management and oversight

practices, policy, or authorities of a government organization involved as a result of

problems identified and lessons learned. (T-0).

4.4.2.2.6. Foreign Currency Authorization Thresholds. For the purpose of evaluating

whether a cost variation is within the range allowed by 10 USC § 2853 (currently

25% of the amount appropriated or $12 million, whichever is less), all costs using

local currency should be converted to dollars using the exchange rate shown on the

DD Form 1391 for the project. In the case of an incrementally funded project, the

exchange rate for the authorization year is used. These converted costs are added to

any project costs that are priced in dollars to determine the total project cost. The

total project cost is then evaluated against the amounts authorized and appropriated

for the project using the ASD-EIE 10 USC 2853 and 10 USC 18233a Cost Variation

Worksheet_v2 (Final )worksheet. The exchange rate shown on the DD Form 1391

for the project being awarded, not the DD Form 1391 for the funding source

project(s), is always used for this calculation without regard to the year of

appropriation of the funds that will be applied to the project.

4.4.2.3. Reprogramming MILCON Appropriations. Initiate reprogramming actions in

accordance with guidance outlined in the Program Management Plan for Air Force

MILCON Execution and annual MILCON Appropriation language. (T-0). For

reprogramming requests exceeding AFCEC’s approval authority, AFCEC/CF, in

coordination with AFCEC/CP, shall prepare all documentation and submit the request to

AF/A4CF for further action. (T-2). For ANG projects, reprogramming discussions will

be coordinated with NGB/A4. (T-1).

4.4.2.3.1. MILCON funds are appropriated via the annual Military Construction-

Veterans Affairs appropriations bill, separately from all other military programs

funded by the annual Defense appropriations bill. As a result, there is no transfer

authority to reprogram non-MILCON funds for MILCON requirements. All

MILCON reprogramming requests must be sourced from savings found within the

MILCON program (“bid savings”), or cancellation of authorized and appropriated

MILCON projects. (T-0).

30 AFI32-1023 23 DECEMBER 2020

4.4.2.3.2. After approval by SAF/IEE, reprogramming requests are forwarded to

OUSD(C) for coordination with OMB. After OMB reviews and OUSD(C) approves,

OUSD(C) submits a DoD-wide reprogramming request to the House and Senate

Appropriations committees.

4.4.2.3.3. Funding Changes. Funding changes with expired funds involve special

rules. See Chapter 6, Expired and Cancelled Appropriations in AFMAN 65-605

Volume 1 for further clarification on use of expired funds.

4.4.2.3.4. Foreign Currency Appropriation Thresholds. A process similar to the

determination of foreign currency authorization thresholds referenced in paragraph

4.4.2.2.5 is followed in determining whether prior approval reprogramming is

required. Without regard to the year of funds used to award the contract, all costs

priced in the local currency should be converted to dollars using the exchange rate on

the project DD Form 1391. Any costs priced in dollars are added to the converted

cost and the resultant total is compared to the reprogramming base. If the resultant

cost exceeds the reprogramming base by 25% or $2 million, whichever is less, prior

approval is required before reprogramming.

4.4.3. Funding and Project Management Guidance for Air Force Services NAF Projects.

AFCEC/CF has technical authority for design and construction of NAF projects and

administers the AFCEC Change Order Management Plan. The AFSVA is the office of

primary responsibility for administering and managing Air Force central non-appropriated

funds and approves funding for all change order requests prior to award contract

modification. Refer to AFI 32-1020 and AFI 34-205 for additional guidance.

4.4.4. Expedited Construction Project. The use of MILCON funds (excluding Planning and

Design funds) to absorb extra costs of expediting a project is authorized under certain

conditions described in 10 USC § 2858, Limitation on the use of funds for expediting a

construction project.

4.4.5. Construction At or Near a Contaminated Site. The Defense Environmental

Restoration Program (DERP) is a prioritized environmental restoration program based on

risk to health, including safety, and the environment. To the extent that a construction

project (MILCON or non-MILCON) generates actions to address contamination, or a need to

change DERP-generated timing actions to address contamination, the costs of such actions

are not ERA-eligible and shall be funded as part of the construction project. This includes

the handling, mitigation, and disposal or other disposition of contamination discovered

before or during the construction activity. (T-0).

4.4.6. Annual Report on Schedule Delays. 10 USC § 2851(d) , , requires submission of an

annual report listing MILCON and Military Family Housing construction projects delayed

(as of the end of the most recent fiscal year) more than one year beyond the completion date

proposed at contract award. AFCEC/CF must submit this report to AF/A4CF no later than 1

February each year, for inclusion in the Defense-wide report submitted annually to the House

and Senate Armed Services Committees. (T-0).

AFI32-1023 23 DECEMBER 2020 31

4.5. Unspecified Minor Construction.

4.5.1. Project Re-Approval. Re-approval of projects under 10 USC § 2805 Unspecified

Minor Construction or 10 USC Chapter 1803 is required when either 1) the current working

estimate at project award is 125% or more of the estimated project cost stated in the SAF/IEE

approval memorandum or 2) the current working estimate at project award is 90% or more of

the applicable project dollar limitation stated in the SAF/IEE approval memorandum.

4.5.2. Limitations on Use of Operations and Maintenance Funds. When Operation and

Maintenance funds are used for an unspecified minor construction project, every reasonable

effort must be made to ensure the cost remains below the dollar amount specified under 10

USC § 2805 (c) or 10 USC Chapter 1803, as adjusted for the area cost factor when

applicable, while still providing a complete and usable facility. (T-0). If it is not possible to

remain under said dollar amount, work must be stopped and SAF/IEE approval of a

MILCON funded project sought. (T-0). If the MILCON-funded project is approved, the

Operations and Maintenance account must be reimbursed for all costs incurred. (T-0).

4.5.3. MILCON-Funded Project Re-Approval. For MILCON-funded unspecified minor

construction, SAF/IEE re-approval must be obtained for any project where the current

working estimate increases to 115% or more of the current working estimate at the time of

contract award. (T-0). In no event, though, can the cost be increased above the cost

limitation of 10 USC § 2805 (a) (2), as adjusted for the area cost factor when applicable.

Every reasonable effort should be made to provide a complete and usable facility within said

cost limitation. If a complete and usable facility cannot be provided within the cost

limitation all work on the project must be stopped. (T-0). The only path to complete such a

project is to obtain approval of a MILCON project.

32 AFI32-1023 23 DECEMBER 2020

Chapter 5

CONSTRUCTION MANAGEMENT.

5.1. Scope. This chapter defines the quality assurance roles and responsibilities of the

construction management team, and discusses several subjects related to construction of Air

Force MILCON projects.

5.2. Construction Authorization. For projects authorized by Congress, the authorization in a

NDAA satisfies the requirement for authorization while appropriations in the annual

MILCON/Veterans Affairs and Related Agencies Appropriation Act makes funding available to

the project. For Unspecified Minor Military Construction, AFCEC/CP must provide

authorization and establish availability for funding prior to proceeding with construction. (T-0).

AFCEC/CP must ensure 10 USC § 2805, Unspecified Minor Construction, notification

requirements are met. (T-0). For ANG projects executed under Title 10 USC Chapter 1803, the

NGB/A4A and NGB/A4O preform the role described for AFCEC/CP in this chapter. Once these

requirements are met and in accordance with the Program Management Plan for Air Force

MILCON Execution, construction authorization should be issued through a field design

instruction to the construction manager.

5.3. Construction Execution.

5.3.1. Construction Start.

5.3.1.1. After construction contract award, use construction funds to support Design

Agent or A-E, Title II construction and inspection services, and any required A-E design

services (engineering and design or post contract award services).

5.3.2. Construction Quality.

5.3.2.1. The Construction Manager (or the Base Civil Engineer, in lieu of a construction

manager) and the construction agent share the primary responsibility for delivering the

user a quality facility. (T-1). The construction manager ensures installation-level

specialists in fire protection, safety, environment and health are provided access to the

project site during construction and quality evaluation processes. The construction

manager ensures appropriate subject matter experts are involved in approving criteria

equivalencies and alternatives. The contractor is responsible for inspecting, testing, and

documenting those tests and inspections that are required by the contract to control

material quality and workmanship. The construction agent has primary responsibility to

assure and verify the quality.

5.3.2.2. Federal Acquisition Regulations require government agencies contracting for

design and construction services to perform quality assurance prior to acceptance and

payment for work. Quality Assurance (QA) oversight can be accomplished by

government personnel directly, or by contract support under the direction of government

personnel. The contractor is required by the terms of the contract to employ a quality

control representative adhering to UFGS Division 01, General Requirements.

Government personnel (from the construction agent and/or from the Base Civil Engineer

office) perform QA oversight responsibilities. (T-1). Refer to DoD Contracting

Officer’s Representative Handbook dated March 22, 2012, for additional information and

AFI32-1023 23 DECEMBER 2020 33

requirements for QA and QA Surveillance Plan. A quality assurance surveillance plan is

mandatory for contracts, task orders, or delivery orders over the simplified acquisition

threshold, including services contracts and construction contracts. (T-2).

5.3.3. Red Zone. Red Zone Meetings are required for all MILCON projects. (T-1). The

Red Zone approach begins with a meeting held at 80 percent of construction completion. At

a minimum, participants should include the contractor, construction manager, construction

agent representative, Base Civil Engineer, facility user, and other stakeholders, including the

communications squadron. At the meeting, participants should discuss, define and achieve

consensus on actions necessary to accept real property, support user occupancy, perform

financial closeout and document the fiscal closeout of the project in the real property records.

Drafting of the DD Form 1354 to be used for acceptance of real property and certification of

costs incurred should be initiated before or during the Red Zone meeting.

5.3.4. Commissioning. All new facilities and major renovation projects should include

commissioning to the extent practicable. Refer to UFGS 01 91 00.15 Total Building

Commissioning, for additional guidance.

5.3.5. Construction Completion.

5.3.5.1. Construction is considered to be complete when all work has been physically

completed and all punch list items have been resolved. Construction completion does not

include any additional matters not directly related to the work to be performed such as

receipt of contract deliverables, resolution of financial claims, and release of claims, final

contractor payment or contract closeout.

5.3.5.2. For work involving multiple contracts, construction is considered to be complete

when work for all contracts is complete.

5.3.5.3. Acceptance of real property can occur prior to construction completion. See

FAR 52.236-11, Use and Possession Prior to Completion, for further information.

5.3.6. Project Closeout. Project closeout includes resolving punch list items, delivery of as-

built drawings, and provision of required operations and maintenance training or other

project identified deliverables. Additional information can be found in UFC 1-300-08,

Criteria for Transfer and Acceptance of Military Real Property, with Change 2.

5.3.7. Post-Occupancy Inspections. The post-occupancy evaluation team conducts post-

occupancy inspections 9 to 11 months after the contractor completes construction. (T-3).

The Construction Manager sends items of interest to AFCEC/CF.

34 AFI32-1023 23 DECEMBER 2020

Chapter 6

CONSTRUCTION-IN-PROGRESS.

6.1. Scope. Construction-in-Progress (CIP) refers to the financial accounting required to track

expenditures associated with design and construction of military construction projects to

construct and/or make capital improvements to DoD real property. CIP accounting tracks all

design and construction costs, beginning with issuance of a design instruction authorizing design

and ending when real property has been placed in service using a completed final DD Form

1354. Additional project scope and costs, such as land acquisition and demolition, are also

reported under CIP until the real property is placed in service at which time all costs recorded on

the DD-1354 will either be capitalized or expensed. This chapter defines terms and establishes

processes required to maintain key supporting documentation for proper financial accounting for

military construction projects throughout design and construction.

6.1.1. Background and Authorities. The Air Force accounts for real property on a Balance

Sheet, as required by DoDI 7000.14-R Volume 6B Chapter 4, Balance Sheet. The Balance

Sheet accounts for both the value of real property in design and construction and the

valuation of Placed-in-Service real property assets. DoDI 7000.14-R Volume 4 Chapter 24,

Real Property, describes requirements for valuation of real property assets on the Air Force

Balance Sheet. Proper CIP accounting during design and construction supports subsequent

valuation of real property assets on the Air Force Balance Sheet.

6.1.2. Applicability. This chapter only applies to military construction projects financed by

appropriations made to the Air Force, Air Force Reserve and Air National Guard.

Construction-in-progress for projects at Air Force installations financed by other sources will

be tracked in accordance with policy and guidance of the sponsoring entities for those

projects (T-3).

6.2. Construction-in-Progress Costs.

6.2.1. CIP encompasses all costs for design, construction, supervision, inspection and

overhead (SIOH) and real property installed equipment, as well as additional project costs

necessary for construction such as land acquisition and demolition. CIP costs are recorded in

the CIP account based on costs documented in an approved DoD financial system,

substantiated by documentation including (but not limited to) invoices for contract payments,

labor reports, and funding authorization documents. (T-0). All project costs recorded in the

CIP account must be traceable to the “component unique project number” specified on the

DD Form 1391 for the project and at least one real property unique identifier for a real

property asset identified on the Draft DD Form 1354 for the project. (T-0). Financial

accounting for CIP and supporting documentation should identify the funding account(s)

(e.g. 3300 for Air Force MILCON) and funding organization (Air Force).

6.2.2. CIP Cost Documentation. Key supporting documents are required to ensure

auditability. The construction manager will maintain copies of key supporting documents in

the project folder. (T-0). Key supporting documents that must be maintained in the project

folder include: all versions of the DD Form 1391 (drafts, revisions, and final copy), all

versions of the DD Form 1354; all design instructions, all field design instructions, all

AFI32-1023 23 DECEMBER 2020 35

funding authorization documents, and all project cost reports from the construction agent.

(T-2).

6.3. Design Documentation. CIP accounting begins when design authorization and design

funding is provided to the design or construction agent. At that time, the agent should establish a

“CIP Account”. The identifier for the CIP account should be used for all financial accounting

for construction-in-progress for the project. There is only one CIP account for a project even if

the project is funded by multiple sources. Supporting documentation includes the design

instruction from the DM/CM directing the DoD design or construction agent to proceed with

design, a funding authorization document to provide the funding for design, a draft DD Form

1391 to identify the project and a draft DD Form 1354 identifying at least one real property asset

identified in block 9 of the DD Form 1391. (T-2).

6.3.1. Draft DD Form 1391. A draft DD Form 1391, prepared in accordance with the

MILCON or FSRM DD-1391 business rules, shall be established prior to the start of design

and provided to the DoD construction agent. (T-0). The component unique project number

appearing on the DD-1391 cannot be changed once design starts unless approved by

AF/A4CF. (T-2).

6.3.2. Draft DD Form 1354. A draft DD Form 1354, prepared in accordance with MILCON

and FSRM DD Form1391 Business Rules, will be provided with the draft DD Form 1391

sent to the DoD design or construction agent prior to the start of design. (T-3). The project

number on the draft DD Form 1354 must match the project number on the draft DD Form

1391 and a real property unique identifier is required for at least one real property asset in

block 9 of the draft DD Form 1391. (T-2). For project approval requests, a signed DD1391

is not required in the preliminary review stage. DD1391’s are to include location plan; site

plan; floodplain map; single line drawing; certifications; and cost amounts.

6.4. Construction Documentation.

6.4.1. CIP accounting continues throughout construction. The DM/CM must issue a design

instruction to the construction agent authorizing award of the primary construction contract.

(T-3). The DM/CM must also maintain copies of funding authorization documents, the as-

enacted DD Form 1391, and the draft DD Form 1354. (T-2).

6.4.2. As-Enacted DD Form 1391. This is the DD Form 1391 submitted to Congress in the

justification book supporting the President’s Budget. The project number on this DD Form

1391 must match the project number assigned to the CIP account. (T-0). If they do not

match, then the project number for the CIP account must be changed to match the As-

Enacted DD Form 1391. (T-2). SAF/FM publishes justification books submitted annually

with the President’s Budget, which are available at https://www.saffm.hq.af.mil/FM-

Resources/Budget/.

6.5. Acceptance of Real Property. Real property will be placed in service using a DD Form

1354 (interim or final) provided by the construction agent and prepared in accordance with UFC

1-300-08 (T-2).

36 AFI32-1023 23 DECEMBER 2020

6.6. Certification of Costs Incurred. When all project costs are known, the construction agent

will provide a final DD Form 1354 prepared in accordance with guidance provided in UFC 1-

300-08 (T-2). The construction manager shall ensure the construction agent provides a project

cost report identifying all design and construction costs by funding organization and account, and

that these costs are relieved from the CIP account. (T-2). The total balance remaining in the CIP

account must be zero before completion of project closeout. (T-2).

6.7. Project Cancellation. All CIP balances in the CIP account must be relieved from the CIP

account by the construction agent before project cancellation can be completed. (T-2). A

project cost report should be provided by the construction agent identifying all design and

construction costs by funding organization and account recorded in the CIP account.

6.8. Reporting and Oversight. AFCEC/CF shall ensure construction agents provide a monthly

consolidated project cost report for all ongoing Air Force military construction projects. (T-2).

All financial reporting for costs recorded in a CIP account will include the component unique

project number for the project specified on the DD-1391 and each real property unique identifier

for which costs have been recorded in the financial accounting system. (T-3). Financially

complete or cancelled projects should appear on this report for at least one quarter after financial

closeout or cancellation. This report is used quarterly to establish financial traceability to the

trial balances reported in the DoD Reporting System and the Air Force Balance Sheet.

WARREN D. BERRY, Lieutenant General, USAF

DCS/Logistics, Engineering & Force Protection

AFI32-1023 23 DECEMBER 2020 37

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

29 CFR §1926.62, Lead

29 CFR §1910.134, Respiratory Protection

29 CFR §1926.1101,

32 CFR § Asbestos 989.14, Environmental Assessment

10 CFR Part 436, Federal Energy Management and Planning Programs

14 CFR Part 77, Safe, Efficient Use, and Preservation of the Navigable Airspace

29 CFR Part 1910, Occupational Safety and Health Standards

29 CFR Part 1926, Safety and Health Regulations for Construction

32 CFR Part 989, Environmental Impact Analysis Process (EIAP)

40 CFR Part 61 Subpart M, National Emission Standard for Asbestos

40 CFR Part 745, Lead-Based Paint Poisoning Prevention in Certain Residential Structures

40 CFR Part 763, Asbestos

40 CFR Part 82, Protection of Stratospheric Ozone

40 CFR Subchapter I, Solid Wastes

10 USC Chapter 1803, Facilities for Reserve Components

15 USC Chapter 53 Subchapter I, Control of Toxic Substances

29 USC Chapter 15, Occupational Safety and Health

40 USC Chapter 11, Selection of Architects and Engineers

42 USC Chapter 133, Pollution Prevention

42 USC Chapter 82, Solid Waste Disposal

42 USC Chapter 91 Subchapter IV Part B, Energy Conservation Plans

10 USC § 2682, Facilities for defense agencies

10 USC § 2805, Unspecified minor construction

10 USC § 2807, Architectural and engineering services and construction design

10 USC § 2851, Supervision of military construction projects

10 USC § 2853, Authorized cost and scope of work variations

10 USC § 2855, Law applicable to contracts for architectural and engineering services and

construction design

10 USC § 2858, Limitation on the use of funds for expediting a construction project

38 AFI32-1023 23 DECEMBER 2020

10 USC § 9038, Office of Air Force Reserve: appointment of Chief

10 USC § 9540, Architectural and engineering services

42 USC § 4831, Use of lead-based paint

Title 32 U.S.C. Chapter 7, Title Facilities for Reserved Component

Title 10 U.S.C Chapter 133, Service, Supply, Procurement

Title 10, U.S.C. Section 18233, Acquisition

NDAA FY19, Section 2808, Obtain Architectural Services and Construction Design for Defense

Laboratory Modernization Program

FAR Subpart 36.6, Architect-Engineer Services FAR 52.236-11, Use and Possession Prior to

Completion

DFARS, Subpart 236.6, Architect-Engineer Services

DFARS Subpart 216.306, Cost-plus-fixed-fee contracts

AFFARS Part 5336, Construction and Architect-Engineer Contracts

AFI 25-201, Intra-Service, Intra-Agency, And Inter-Agency Support Agreements Procedures, 18

October 2013

AFI 32-10141, Planning and Programming Fire Safety Deficiency Correction Projects, 15 May

2019

AFI 32-1015, Integrated Installation Planning, 30 July 2019

AFI 32-1020, Planning and Programming Built Infrastructure Projects, 18 December 2019

AFI 32-6000, Housing Management, 18 March 2020

AFI 32-7001, Environmental Management, 23 August 2019

AFI 32-7065, Cultural Resources Management Program

AFI 32-7066, Environmental Baseline Surveys in Real Property Transactions, 26 January 2015

AFI 32-9005, Real Property Accountability, 04 February 2020

AFI 32-9010, Management and Reporting of Air Force Space and Building Services in OSD

Assigned Facilities and the Washington DC Area, 06 June 2019

DAFI 33-360, Publications and Forms Management, 1 December 2015

AFI 34-205, Services Non-appropriated Fund Facility Projects, 18 October 2018

AFI 65-501, Economic Analysis, 29 October 2018

AFMAN 32-1067, Water and Fuel Systems, 4 August 2020

AFMAN 32-1084, Standard Facility Requirements, 15 January 2020

AFMAN 32-7002, Environmental Compliance and Pollution Prevention, 04 February 2020

AFMAN 32-7003, Environmental Conservation, 19 April 2020

AFI 33-322, Records Management and Information Governance Program, 23 March 2020.

AFI32-1023 23 DECEMBER 2020 39

AFMAN 65-506, Economic Analysis, 06 September 2019

AFMAN 65-605 Volume 1, Budget Guidance and Procedures, 16 August 2012

DESR6055.09_AFMAN 91-201, Explosive Safety Standards, 27 May 2020

AFPD 32-10, Installations and Facilities, 20 July 2020

AFPD 32-70, Environmental Considerations in Air Force Programs and Activities, 30 July 2018

AFRCH 32-1001, Standard Facility Requirements, 14 August 2018

ANGI 32-1023, Criteria and Standards for Air National Guard Design and Construction, 21

January 2015

ANGH 32-1084, Facility Space Standards, 20 December 2015

DAFI 90-2002, Interactions with Federally Recognized Tribes, 2 4 August 2020

DoDD 4270.05, Military Construction, with Change 2, 12 February 2005

DoDD 6055.09E, Explosives Safety Management, 18 November 2016

DoDI 1225.08 Reserve Component (RC) Facilities Programs and Unit Stationing, 10 May 2016

DoDI 4245.14, DoD Value Engineering (VE) Program, with Change 2, 26 October 2012

DoDI 4715.05, Environmental Compliance at Installations Outside the United States, with

Change 2, 01 November 2013), 31 August 2018

DoDI 4715.08, Remediation of Environmental Contamination outside the United States, with

Change 2, 01 November 2013)

DoDI 4715.16, Cultural Resources Management, with Change 2, 18 September 2008

DoDI 6015.17, Military Health System (MHS) Facility Portfolio Management, with Change 1,

13 January 2012.

DoD 7000.14-R Regulation and Advancement of Cost Engineering International RP 56R-08

DoDI 7000.14-R Volume 4 Chapter 24, Real Property, October 2019

DoDI 7000.14-R Volume 6B Chapter 4, Balance Sheet, April 2019

DoDI 7700.18, Commissary Surcharge, Non-appropriated Fund (NAF), and Privately Financed

Construction Reporting Procedures, 15 December 2004

DoDI 7700.20, Commissary Surcharge, Non-appropriated Fund (NAF), and Privately Financed

Construction Policy, 10 November 2005

DESR 6055.09, 13 January 2019MIL STD 3007G, Standard Practice for Unified Facilities

Criteria and Unified Facilities Guide Specifications, 13 December 2006

Public Law 102-550, The Residential Lead-Based Paint Hazard Reduction Act of 1992, 28

October 1992

Public Law 110-140, Energy Independence and Security Act of 2007, 19 December 2007

Public Law 114-92, National Defense Authorization Act for Fiscal Year 2016, 25 November

2015

40 AFI32-1023 23 DECEMBER 2020

OMB Circular A-131, Value Engineering, 26 December 2013

UFC 1-200-01, DoD Building Code) with Change 2, 08 October 2019

UFC 1-200-02, High Performance and Sustainable Building Requirements, with Change 4, 01

December 2016

UFC 1-300-08, Criteria for Transfer, with Change 2, 16 April 2009

UFC 2-100-01, Installation Master Planning, with Change 2, 15 May 2012

UFC 3-101-01, Architecture, with Change 5, 28 November 2011

UFC 3-120-10, Interior Design, 16 May 2018

UFC 3-201-02, Landscape Architecture, 29 April 2020

UFC 3-250-07, Standard Practice for Pavement Recycling, 16 January 2004

UFC 3-260-01, Airfield and Heliport Planning and Design, With Change 1, 4 February 2019

UFC 3-600-01, Fire Protection Engineering for Facilities, with Change 5, 8 August 2016.

UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings, with Change 1, 12

December 2018

UFC 4-010-06, Cybersecurity of Facility-Related Control Systems, With Change 1 with Change

1, 19 August 2016

UFC 4-020-01, DoD Security Engineering Facilities Planning Manual, 11 September 2008

UFC 4-022-01, Entry Control Facilities/Access Control Points, 27 July 2017

UFC 4-510-01, Design: Medical Military Facilities, with Change 2, 30 May 2019

UFGS 01 74 19, Construction Waste Management and Disposal, 01 February 2019

UFGS 01 91 00.15, Total Building Commissioning, with Change 1, 05 May 2020

UFGS 02 41 00, Demolition and Deconstruction, 01 May 2010

UFGS Division 01, General Requirements, 01 February 2020

AFCEC MILCON Change Order Management Plan, 08 April 2013

ASD-EIE 10 USC 2853 and 10 USC 18233a Cost Variation Worksheet_v2 (Final), 12 July 2019

Guidance for Reporting Military Construction Data, 24 September 2019

Program Management Plan for Air Force MILCON Execution, 25 September 2017

United States Air Force Project Managers’ Guide for Design and Construction, 28 Nov 2007

Master Landscape Construction Specifications, current version on the Whole-Building Design

Guide

National Institute of Standards and Technology Handbook 135, Life-Cycle Costing Manual for

the Federal Energy Management Program, 01 January1995

Energy Price Indices and Discount Factors for Life-Cycle Cost Analysis, 09 April 2020

AFI32-1023 23 DECEMBER 2020 41

Annual Supplement to Handbook 135, Energy Price Indices and Discount Factors for Life-Cycle

Cost Analysis Joint Base Operations Guide

Air Force Corporate Facilities Standards

DoD Contracting Officer’s Representative Handbook

ASD-EIE 10 USC 2853 and 10 USC 18233a Cost Variation Worksheet_v2 (Final)

Adopted Forms

AF Form 813, Request for Environmental Impact Analysis, 01 September 1999

AF Form 847, Recommendation for Change of Publication, 22 September 2009

DD Form 1354, Transfer and Acceptance of DoD Real Property, 01 August 2013

DD Form 1391, FY Military Construction Project Data, 01 July 1999

Abbreviations and Acronyms

A-E—Architect-Engineer

AF—Air Force

AFCEC—Air Force Civil Engineer Center

AFFARS—Air Force Federal Acquisition Regulation Supplement

AFI—Air Force Instruction

AFIMSC—Air Force Installation Mission Support Center

AFMAN—Air Force Manual

AFPD—Air Force Policy Directive

AFRC—Air Force Reserve Command

AFRCH—Air Force Reserve Command Handbook

ANG—Air National Guard

ANGI—Air National Guard Instruction

CIP—Construction-In-Progress

CFR—Code of Federal Regulations

DFARS—Defense Federal Acquisition Regulation Supplement

DM/CM—Design Manager/Construction Manager

DoD—Department of Defense

DoDD—Department of Defense Directive

DoDI—Department of Defense Instruction

DoDM—Department of Defense Manual

EISA—Energy Independence Security Act

42 AFI32-1023 23 DECEMBER 2020

ETL—Engineering Technical Letter

FAA—Federal Aviation Administration

FBO—Federal Business Opportunities

IDIQ—Indefinite Delivery/Indefinite Quantity

IDP—Installation Development Plan

MAJCOM—Major Command

MIL-STD—Military Standard

MILCON—Military Construction

NAF—Non-appropriated Funds

NDAA—National Defense Authorization Act

NEPA—National Environmental Policy Act

NGB—National Guard Bureau

OMB—Office of Management and Budget

OSHA—Occupational Safety and Health Administration

PMP—Project Management Plan

QA—Quality Assurance

RDT&E—Research, Development Test and Evaluation

SIOH—Supervision, Inspection, and Overhead

UFC—Unified Facilities Criteria

UFGS—Unified Facilities Guide Specifications

USC—United States Code

VE—Value Engineering

WBDG—Whole Building Design Guide

Terms

A-E Slate—A ranked list of A-E finalists under consideration for contract.

Accountable Entity—The Military Department having jurisdiction over the real property in

accordance with 10 USC § 2682, Facilities for Defense Agencies, is referred to as the

“accountable entity” and is required to record the real property asset in their Accountable

Property System of Record (APSR). The accountable entity may or may not be the entity that

reports the real property on its financial statements.

Design Instruction (DI)—A formal communication between designated authorizing official(s)

responsible for the planning, programming, and/or execution of a project and the organization

responsible for project management (DM and/or CM). Design instructions are management

controls on project execution. These controls include, but are not limited to, the authorization to

AFI32-1023 23 DECEMBER 2020 43

proceed with design, work approval and authority to award. All design instructions are key

supporting documents to be included in the project folder.

Deviation—An approved deviation provides authority to deviate from a specific mandatory

technical criteria requirement in a UFC document for an indefinite period of time. Deviations

are valid for a specific project in a specific facility and are not generic approvals to deviate from

criteria. Deviations, per MIL-STD 3007GF are termed as waivers (short-term deviation for a

specified, short period of time) and exemption (permanent criteria deviation). Refer to most

recent version of MIL-STD 3007G.

District Plan—A district plan is a plan for an identifiable geographic area based on compatible

but not solely single uses. A single district may contain administrative, commercial, and

residential uses. A base is comprised of adjacent districts (i.e. downtown, midtown, industrial,

airfield, train yards, munitions storage, campuses).

Field Design Instruction (Field DI)—A formal communication between the organization

responsible for project management (design and/or construction manager) and the organization

responsible for technical execution of the project (design and/or construction agent). Field

design instructions are management controls on project execution and convey important

information to the design and/or construction agent. Field design instructions would include all

programming instructions, key supporting documents and other information needed by the

design and/or construction agent for project management. All field design instructions are key

supporting documents to be included in the project folder

Inspection—The construction agent and contractors’ inspection duties include, but are not

limited to, such items as checking layout of the construction in the field and safety compliance,

and inspecting workmanship and materials to determine conformity with contract documents.

They also include reviewing laboratory tests and analyses of materials, completing and

submitting field and progress reports, and checking monthly and final estimates as a basis for

payment.

Installation Development Plan—The product that provides the installation commander and

other decision-makers a condensed picture of an installation's capability to support the mission

with its physical assets and delivery systems. It is a general assessment of the installation’s

infrastructure and attributes for the purpose of gauging development potential.

Plan for Air Force MILCON Execution (Program Management Plan for Air Force MILCON

Execution)—The purpose of this plan is to provide the contextual framework for the working

relationship between Headquarters Air Force = Civil Engineer, Facilities Management Division

(A4CF) and the Air Force Civil Engineer Center (AFCEC) for Military Construction

(MILCON). This plan applies to all Air Force MILCON where AFCEC is designated as the

design manager/construction manager (DM/CM) or DoD construction agent.

Quality Assurance—The construction agent’s review of all phases of the design and

construction work to ascertain quality or state of work and to determine compliance with plans

and specifications and contract provisions.

Red Zone Meeting—A meeting held at the 80 percent construction completion date where

participants discuss, define, and achieve consensus on actions necessary to complete

construction, support user occupancy, perform financial closeout and document the fiscal

closeout of the project in the real property records.

44 AFI32-1023 23 DECEMBER 2020

United States—The several States, the District of Columbia, the Commonwealths of Puerto

Rico and the Northern Mariana Islands, American Samoa, Guam, Midway and Wake Islands, the

U.S. Virgin Islands, any other territory or possession of the United States, and associated

navigable waters, contiguous zones, and ocean waters of which the natural resources are under

the exclusive management authority of the United States.

Value Engineering—The systematic review by a multi-disciplined team to identify and analyze

the most life-cycle cost effective options to reliably accomplish the programmed project intent at

the lowest life-cycle cost without sacrificing safety, quality, operations, maintenance, and the

environment. The experienced, multi-disciplinary team improves value and economy through

the study of alternate design concepts, materials, and methods without compromising the

project’s functional requirements.