Creative Uses of PowerPoint 2016

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Audio

You can add audio, such as music, narration, or sound bites, to your PowerPoint

presentation. To record and hear any audio, your computer must be equipped with a sound

card, microphone, and speakers.

1) Click on the Insert tab

2) Click on Audio in the Media group

3) Click on either Audio on My PC or Record Audio

Audio on My PC:

1) Browse and locate the audio file

2) Click Insert

Supported audio file formats:

File format

Extension

AIFF Audio file

.aiff

AU Audio file

.au

MIDI file

.mid or

.midi

MP3 Audio file

.mp3

Advanced Audio Coding - MPEG-4 Audio file

.m4a, .mp4

Windows Audio file

.wav

Windows Media Audio file

.wma

Record Audio:

1) Click on the Record button and begin speaking into the microphone

2) When finished speaking, click the Stop button

3) Click Play to listen to the recording

4) Click OK

The audio icon and controls appear on your slide.

Modifying Your Audio Object

1) Click on the audio icon

2) Click on the Audio Tools tab

3) Click on the Playback tab

 To have the audio file play automatically – click on the drop-down arrow next to Start:

and click on Automatically

 To have the audio file play continuously throughout the presentation – click Play

Across Slides

 To continuously repeat the audio file – select Loop Until Stopped

 To not have the audio icon show during the slide show – select Hide During Show

Record

Stop

Play

Images

Insert a picture from your computer:

1) Click on the slide where you want to insert the picture

2) Click Pictures on the Insert tab in the Images group

3) Locate and select the picture from your computer

4) Click Insert

Insert a picture from the web on your slide:

1) Click on the slide where you want to insert the picture

2) Click Online Pictures on the Insert tab in the Images group

3) In the Bing Image Search field type what you are searching for and press Enter

4) Click the picture you want to insert and click Insert

Adjusting an Image

 To resize the image, click and drag your mouse on one of the corner sizing handles.

Your mouse pointer will change to a double-headed arrow.

 To move the image, position your mouse in the middle of the image and click and

drag. Your mouse pointer will change to a four-headed arrow.

 To rotate the image, position your mouse on the rotate handle and click and drag.

Your mouse pointer will change to a circular arrow.

Sizing handle

Rotate

Custom Animation

You can use animation to focus on important points, to control the flow of information, and to

increase viewer interest in your presentation.

1) Select the text or object that you want to animate

2) On the Animations tab, in the Advanced Animation group, click Add Animation

3) Click on an effect

 To make the text or object enter with an effect, select an effect under Entrance

 To add an effect, such as a spin effect, to text or an object that is already visible on

the slide, select an effect under Emphasis

 To add an effect that makes text or an object leave the slide at some point, select

an effect under Exit

 To add an effect that makes text or an object move in a specified pattern, click on

More Motion Paths

4) To specify how the effect is applied to your text or object, click on Animation Pane in

the Advanced Animation group

5) Click the drop-down arrow next to the custom animation effect in the Animation Pane

list, and then click Effect Options

6) Do one of the following:

 To specify settings for text, on the Effect, Timing, and Text Animation tabs,

click the options that you want to use to animate the text.

 To specify settings for an object, on the Effect and Timing tabs, click the

options that you want to use to animate the object.

NOTE: Effects appear in the Custom Animation list in the order that you add them.

To Test Your Animation Effect:

1) Click Play Selected at the top of the Animation Pane task pane

Hyperlinks and Action Buttons

A hyperlink is a connection from a slide to another slide, a custom show, a Web page or a

file. An action button is a shape that you can insert into your presentation and define

hyperlinks for.

To Create a Hyperlink:

1) Select the text, shape or picture that you want to use for the hyperlink

2) Click on the Insert tab

3) Click on Hyperlink in the Links group

4) Within Insert Hyperlink you can choose from the following options:

 Existing File or Web Page – to link to another presentation or web page

 Place in This Document – to link to a slide in the current presentation

 Create New Document – link to a new document

 E-mail Address – link to an email address

To Create an Action Button:

1) On the Insert tab, in the Illustrations group, click Shapes

2) Under Action Buttons, click a button style

3) Click a location on the slide and then drag your mouse to create the shape

4) Click on Action in the Links group

5) Select the action for the Action Button under Action Settings

6) Click OK

The hyperlinks will become active in the slide show view.

Recording Narrations and Slide Timings

To narrate an entire presentation, instead of inserting an audio for a specific slide, use the

Record a Narration command.

1) Connect your microphone if needed

2) Click on the Slide Show tab

3) Click on Record Slide Show in the Set Up group

4) Click on Start Recording from Beginning

5) Click on Start Recording

(You can choose to record Slide and animation timings as well as Narrations and

laser pointer)

6) The presentation will open in slide show view with a timer in the corner keeping track of

slide timings as well as recording your voice.

7) Begin your narration and click the mouse to advance to the next slide.

8) When finished recording, click the View tab and click on the Slide Sorter view. Here

you can see the timings for each slide.

Viewing Your Presentation

1) Click the Slide Show tab

2) Choose to either play From Beginning or From Current Slide