Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments;

Position Changes; and Details

1

Chapter 14: Promotions; Changes to Lower

Grade, Level, or Band; Reassignments;

Position Changes; and Details

Natures of Action 702, 703, 713, 721, 730, 731,

732, 740, 741, 769, and 770

Contents

1. Coverage ................................................................................. 3

2. Definitions ............................................................................... 4

3. Selection of Legal Authority ........................................................ 6

4. Use of SF-52 ............................................................................ 7

5. Special Conditions..................................................................... 7

Job Aid ........................................................................................... 10

Instructions for Processing Personnel Actions in Promotions; Changes to

Lower Grade, Level or Band; Reassignments; Position Changes; and

Details .......................................................................................... 10

When to Process a Promotion; Change to Lower Grade, Level, or Band;

Reassignment; Position Change; or Detail .......................................... 13

Tables............................................................................................. 16

Table 14-A. Documentation of Details................................................ 16

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive

Table 14-H. Changes to Lower Grade, Level, or Band in the Excepted

Table 14-B. Promotions in the Competitive Service.............................. 19

Table 14-C. Promotions in the Excepted Service.................................. 22

Table 14-D. Reassignments in the Competitive Service ........................ 24

Table 14-E. Reassignments in the Excepted Service............................. 27

Table 14-F. Reassignments in the Senior Executive Service .................. 28

Service ......................................................................................... 29

Service ......................................................................................... 34

Table 14-I. Position Change Actions in the Competitive Service ............. 40

Table 14-J. Position Change Actions in the Excepted Service ................. 45

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments;

Position Changes; and Details

2

Table 14-K. Remarks Required in Special Situations (Use as many remarks

as are applicable) ........................................................................... 49

Table 14-L. Codes and Corresponding Remarks (Promotion; Change-to-

Lower Grade, Level or Band; and Position Change).............................. 53

New text changes and/or additions are distinguished in >dark red font

surrounded by angled brackets.< Deletion/removal of text is distinguished

with *** in green font.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

3

1. Coverage

a. This chapter covers:

i. Promotions; reassignments; changes to lower grade, level or

band; and position change actions (meaning personnel actions

that move an employee from one competitive service position to

another competitive service position, from one excepted service

position to another excepted service position, and from one

senior executive service position to another senior executive

service position, in the same agency and with no break in

service).

ii. Extension of temporary promotions and temporary position

change actions.

iii. Details.

b. This chapter does not cover:

i. Movement of an employee, with ***>their< position, to a

different organization when no change occurs in ***>the<

position title, occupational series, grade, duties, and

responsibilities. When such a move is to a different agency as a

result of a transfer of function, the action is a Mass Transfer;

when such a move is within the agency as a result of a

reorganization, the action is a Realignment. (See Chapter 21 for

instructions on documenting Mass Transfer and Realignments.)

ii. Movement between the competitive, excepted, and senior

executive services. Document such a move as a conversion to an

appointment. (See instructions in Chapters 9-13.)

iii. Promotion; reassignment; and change to lower grade, level, or

band for temporary employees. If the employee is serving on a

temporary appointment, document a change to another position

or grade with a conversion to another appointment. (See

Chapters 10 and 11.)

iv. Promotion and change to lower grade, level, or band of an

employee who is serving on a temporary appointment pending

establishment of a register in other than a Worker Trainee

position. Such an employee may move to a position at a higher

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

4

or lower grade only by conversion to another appointment. (See

Chapters 9-13.)

v. Actions based on selection from a Civil Service Certificate or

under a Direct Hire Authority. Document these actions as

conversions to another appointment. (See Chapters 9 and 10.)

2. Definitions

a. Position Change. This is a move by an employee to another position

during the employee's continuous service under the same appointment

within the same agency. When the move establishes the employee's

eligibility for grade retention under 5 U.S.C. 5362, the nature of action

is Position Change. It is also called a Position Change when the

employee is already entitled to grade retention and moves to another

position at or below the retained grade. A move when the employee is

not entitled to, and does not become entitled to, grade retention is a

promotion; reassignment; or change to lower grade, level, or band. A

move to another agency or to a new appointment in the same agency

when the employee is entitled to grade retention is an appointment or

conversion to appointment.

b. Promotion.

i. For positions under the same job classification system and pay

schedule, a promotion changes the employee to a higher grade

level or makes permanent a temporary promotion.

ii. When the old and the new positions are under different job

classification systems and pay schedules, a promotion changes

the employee to a position with a higher rate of basic pay or

makes permanent a temporary promotion.

c. Promotion Not to Exceed is a promotion made on a temporary

basis. Promotion NTE is also used when an employee who is entitled to

a grade retention under 5 U.S.C. 5362 is temporarily assigned to a

position at a grade above the retained grade.

d. Change to Lower Grade.

i. For positions under the General Schedule or under the same

wage grade schedule, a change to lower grade changes the

employee to a lower grade.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

5

ii. When both the old and the new positions are under the same

type of ungraded wage schedule or in different pay method

categories, a change to lower grade changes the employee to a

position with a lower rate of basic pay.

e. Reassignment is the change of an employee from one position to

another without promotion or change to lower grade, level, or band.

Reassignment includes: (1) movement to a position in a new

occupational series, or to another position in the same series; (2)

assignment to a position that has been redescribed due to the

introduction of a new or revised classification or job grading standard;

(3) assignment to a position that has been redescribed as a result of

position review; and (4) movement to a different position at the same

grade but with a change in salary that is the result of different local

prevailing wage rates or a different locality payment.

f. Detail. A detail is a temporary assignment to a different position for a

specified period when the employee is expected to return to

***>their< regular duties at the end of the assignment. (An employee

who is on detail is considered for pay and strength-count purposes to

be permanently occupying ***>their< regular position.) Unless the

agency chooses to use an SF-50, a detail is documented with an SF-52,

>unless the detail falls under rule 1 of Table 14-A.<

g. Position Change Not to Exceed (NTE) is the temporary assignment

of an employee who is entitled to grade retention to another position at

a grade no higher than that of the retained grade. For example, when a

GS-07 employee whose retained grade is GS-09 is temporarily assigned

to a position at GS-06 or GS-09, the nature of action is Position Change

NTE.

h. Agency, as used in this Guide, is any department or independent

establishment of the Federal Government, including a government-

owned or -controlled corporation, which has the authority to hire

employees in the competitive, excepted, and senior executive services.

Examples: Department of Transportation, Small Business

Administration, Federal Trade Commission. Note: the Departments of

Army, Navy, and Air Force are considered to be individual agencies for

the purposes of this Guide; all other organizations within the

Department of Defense that have agency codes that begin with

“DD” (for example, DD04) are considered as one agency.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

6

3. Selection of Legal Authority

a. Meaning of “equivalent to CS Regs.” For some actions covered by

this chapter, the legal authority you place on the action will depend

upon whether the action is being taken under civil service laws or

regulations, under agency procedures that are similar or equivalent to

those required under civil service laws or regulations, or under other

procedures. The rule you follow to select the legal authority will

depend upon your knowing what procedures are being used. For

example, you may have to know if the action is being taken under 5

U.S.C. 75 (chapter 75 of title of 5 of the U.S. Code, “Adverse

Actions”), under agency procedures that are equivalent to 5 U.S.C.

chapter 75 (“5 U.S.C. 75 Eq”), or under other procedures. There are

some agencies that are not covered by the civil service laws and

regulations, and there are some employees who are not covered

because of the appointments on which they serve. If your agency is

not covered by civil service procedures, or the employee who is the

subject of the action is not covered, your agency may have its own

procedures to follow, including ones that are similar to or equivalent to

civil service procedures or *** other procedures that are different from

those required by the civil service laws or regulations. If you are not

sure if the employee who is the subject of the action is covered by the

civil service procedures applicable to that particular action, *** ask the

personnel specialist who approved the action. You cannot determine

the correct authority without knowing the procedures being used to

effectuate the action.

b. Actions for Which the Agency Must Select the Authority. For

some actions covered by this chapter, you will be given a legal

authority code and be told to cite the appropriate authority. To

document one of these actions, you will have to learn from the

personnel specialist who approved the action how that action was

handled.

i. If a specific law, Executive Order, or regulation was the basis for

the action, cite that law, Executive Order, or regulation in the

authority block on the SF-50 along with the legal authority code

shown in the table.

ii. If the agency has internal regulations, an agency manual, or an

employee code of conduct or ethics that provides penalties for

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

7

violations or misdeeds, cite the agency regulation or the agency

manual or code of conduct reference in the authority block on

the SF-50 along with the legal authority code shown in the table.

iii. For actions >in which< a specific legal authority is not cited in

the table and not covered by paragraphs (*** >i<) and (***

>ii<) above, show “5 U.S.C. 302” in the authority block on the

SF-50 along with the legal authority code shown in the table. 5

U.S.C. 302 is the general authority for an agency head to

delegate authority to take actions necessary to carry out

personnel actions. Cite it only when no other authority is

appropriate for the action being processed; its use should be

very rare.

4. Use of SF-52

For change to lower grade, level, or band actions that end temporary

promotions on their not to exceed dates, use of the SF-52 is optional; the

SF-50 may be prepared directly from the data in the agency's personnel

data system. For details, a SF-52 is used to document the request and

approvals when required by Table 14-A. For all other actions described in

this chapter, an SF-52 is required to document the requested action and its

approvals, and to prepare the SF-50.

5. Special Conditions

When effectuating promotions; reassignments; changes to lower grade, level

or band; or position change actions, certain special conditions may impact

the documentation of the personnel actions and require additional

instructions.

a. Employee is eligible for a within-grade increase on the same

date. When the employee is eligible for a within-grade increase (WGI)

on the same date as another action (for example, a promotion), both

actions may be documented on the same SF-50. Note that each one is

reported separately via Enterprise Human Resources Integration

(EHRI). In these cases, document the within-grade increase action

first; in blocks 5A-5F and then document the promotion action in

blocks 6A-6F of the SF-50.

b. Employee’s work schedule or the number of hours worked will

also change. If the employee's work schedule or the number of hours

***>they< work on a part-time basis will change as a result of the

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

8

action being processed, >you may document the Change in Work

Schedule or Change in Work Hours action on the same SF-52/SF-50 on

the same form used to document the other action processed under the

rules of this chapter.< *** Follow the instructions in Chapter 24 to

select the nature of action, authority, and remarks for the change in

work schedule or hours.

i. When the action and the change in work schedule or hours are

being documented on a single SF-52/SF-50, enter the nature of

action and authority for the >action processed under this

chapter in blocks 5A-5F< and *** enter the nature of action and

authority for the change in work schedule or hours in blocks 6A-

6F. >If the action includes a change in the number of hours a

part-time employee works per biweekly pay period, < *** enter

the new hours per pay period in block 33.

ii. When a return to duty and an action under this chapter are

effective on the same date as a change in work schedule or

hours, and the return to duty and action under this chapter are

being recorded on the same SF-52/SF-50, document the >return

to duty in blocks 5A-5F, the conversion in blocks 6A-6F, < the

new work schedule in block 32 and the new hours in block 33.

*** >You do not need an additional SF-52/SF-50 to document

the change in work schedule or hours.<

c. Employee is absent in military service or because of

compensable injury. Employees with restoration rights who are

absent for military duty may be promoted or reassigned, but may not

be changed to lower grade, level or band, or be subject to position

change actions. Employees who are absent because of compensable

injury are subject to the same terms and conditions of employment as

though they had not been injured.

File the SF-52 on >the permanent (right)< side of the Official

Personnel Folder. Prepare and distribute the SF-50 after employee

returns, moving the SF-52 from >the permanent (right)< side to the

>temporary (left)< side of Official Personnel Folder at that time. If the

employee does not exercise restoration rights, remove the SF-52 from

the employee's folder and destroy it.

d. An employee on a temporary promotion receives a permanent

promotion. Unless agency instructions require that an employee who

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

9

is on a temporary promotion be returned to the former position prior

to making a permanent promotion, there is no requirement to do so.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

10

Job Aid

Instructions for Processing Personnel Actions in Promotions;

Changes to Lower Grade, Level or Band; Reassignments; Position

Changes; and Details

Step

Action

1

Compare data on the SF-52 submitted by requesting office with the last

action in the employee's Official Personnel Folder to be sure they are

correct.

2

Use Job Aid. When to Process a Promotion; Change to Lower Grade,

Level, or Band; Reassignment; Position Change; or Detail to decide

whether the action is a promotion; change to lower grade, level, or band;

reassignment; position change; or detail.

When an employee moves to an agency activity that is serviced by

another personnel office, the office that services the gaining activity

processes the promotion, reassignment, etc. If the losing personnel office

needs an action to “drop” the employee from its data system, that office

uses an agency nature of action in the 900-series to do so.

Chapter 14: Guide to Processing Personnel Actions

Instructions for Processing Personnel Actions in Promotions; Changes to

Lower Grade, Level or Band; Reassignments; Position Changes; and Details,

Continued

11

Step

Action

3

Use the tables in this chapter to determine appropriate documentation of

the action.

When the action is a detail:

Then: Use Table 14-A

When the action is a promotion; reassignment; change to lower grade,

level, or band; or position change:

Then: Use the tables listed below to select nature of action and

authority for the action. Enter them in blocks 5A-5F of the SF-50.

Competitive Service:

• Promotion 14-B

• Reassignment 14-D

• Change to Lower Grade, Level, or Band 14-G

• Position Change 14-I

Excepted Service:

• Promotion 14-C

• Reassignment 14-E

• Change to Lower Grade, Level, or Band 14-H

• Position Change 14-J

Senior Executive Service:

Reassignment 14-F

If the action is being taken under an authority that is unique to your

department or agency, cite that authority (along with the authority code

approved by the Office of Personnel Management) instead of the

authority and code shown in this chapter.

4

In addition to the tables listed above for the specific types of actions, use

Tables 14-K and 14-L to select remarks required by the Office of

Personnel Management for the action. Also select any additional

remarks/remarks codes that are required by your agency's instructions or

that are necessary to explain the action.

Chapter 14: Guide to Processing Personnel Actions

Instructions for Processing Personnel Actions in Promotions; Changes to

Lower Grade, Level or Band; Reassignments; Position Changes; and Details,

Continued

12

Step

Action

5

An SF-52 will be used for processing most of the actions in this chapter.

If an SF-52 is required for the action:

Then: Fill in the blocks on the SF-52 as required by instructions in

Chapter 4 of this Guide and this job aid. Follow your agency's

instructions to obtain approval signature in Part C, block 2 of SF-

52.

Use the information on the SF-52 to prepare the SF-50. Refer to

Chapter 4 of this Guide to see how the SF-50 should be completed.

Follow your agency's instructions to have it signed or authenticated

If an SF-52 is not required for the action:

Then: Use the information in the employee’s Official Personnel

Folder or in your agency’s personnel data system to prepare the

SF-50. Refer to Chapter 4 of this Guide to see how the SF-50

should be completed. Follow your agency’s instructions to have it

signed or authenticated.

6

When the SF-52 is used to document a detail, file it on the >p

(right)< side of the employee's Official Personnel Folder (OPF); file the

SF-52 for other actions on >the temporary (left)< side of the employee's

Official Personnel Folder. Check The Guide to Personnel Recordkeeping to

decide if any of the other documents submitted with or created in

connection with the action should be filed on the ***>per

(right)< side of employee's Official Personnel Folder. Follow your

agency's instructions to dispose of those not filed in the folder.

7

If the person will be serviced by a new payroll office as a result of the

action, give the employee, before the effective date of the action, a

completed SF-8, Notice to Federal Employee About Unemployment

Insurance. Show the full name and address of the payroll office where the

individual's records were maintained.

8

Distribute completed copies of the forms according to your agency’s

instructions.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band;

Reassignments; Position Changes; and Details

13

Job Aid

When to Process a Promotion; Change to Lower Grade, Level, or

Band; Reassignment; Position Change; or Detail

Rule

If

And

Then the Action Is a

1

Employee moves to

another position in the

same agency.

Is entitled to begin or

continue a period of

grade retention as a

result of the action

Position Change

2

Move is to a position at

the retained grade while

employee is on grade

retention

3

Employee, who has been

serving on a

703/Promotion NTE,

receives another

temporary promotion

Promotion NTE (There is no

need to process a Change

to Lower Grade to end the

first temporary promotion.

The new Promotion NTE

automatically ends first

one.)

4

Employee moves from a

General Schedule position

at grade 15 or below, or

an equivalent position, to

a senior-level (SL) or

scientific or professional

(ST) position

Does not begin or

continue a period of

grade retention as a

result of the action

Promotion

5

Employee moves to a

position at a higher grade

level within the same job

classification system and

pay schedule

6

Employee moves to a

position with a higher rate

of basic pay in a different

job classification system

and pay schedule

7

Employee moves from a

senior-level (SL) or

scientific or professional

(ST) position to a General

Schedule position at

grade 15 or below, or an

equivalent position

Change to lower grade,

level, or band

Chapter 14: Guide to Processing Personnel Actions

When to Process a Promotion; Change to Lower Grade, Level or Band;

Reassignment; Position Change; or Detail, Continued

14

Rule

If

And

Then the Action Is a

8

Employee moves from

one position under the

General Schedule to

another position at a

lower grade under the

General Schedule

Does not begin or

continue a period of

grade retention as a

result of the action

Change to lower grade,

level, or band

9

Employee moves to a

lower graded position

under the same wage

grade schedule

10

Employee moves to a

lower rate of basic pay

under the same type of

ungraded wage schedule

11

Employee moves to a

position at a lower rate of

basic pay in a different

pay-method category

Does not begin or

continue a period of

grade retention as a

result of the action

Change to lower grade,

level, or band

12

Employee is temporarily

assigned to a different

position for a specified

period and will return to

regular duties at the end

of the assignment

Detail

13

Employee moves into

your agency when

employee's function is

transferred from another

agency to your agency

Employee's position

title, series and grade

do not change

Mass Transfer (See

instructions in Chapter 21

of this Guide.)

14

Employee moves within

your agency when the

function employee

performs moves from one

organization or activity in

your agency to another

Realignment (See

instructions in Chapter 21

of this Guide.)

15

A new occupational series

or a new series and

position title are assigned

to employee's position

No other change occurs

in employee's position

(that is, no change

occurs in employee's

grade and in employee's

duties and

responsibilities).

Change in Data Element

(See Chapter 28 of this

Guide for instructions.)

Chapter 14: Guide to Processing Personnel Actions

When to Process a Promotion; Change to Lower Grade, Level or Band;

Reassignment; Position Change; or Detail, Continued

15

Rule

If

And

Then the Action Is a

16

Employee moves to

another position in the

same agency or is

assigned to a new

position description when

***>the< job is

redescribed

The move is not

described in Rules 1-15.

Reassignment

17

A new position number or

new administrative title is

assigned to employee's

position

No other change occurs

in employee's position

(that is, no change

occurs in the

occupational series, the

grade, or in the duties

and responsibilities).

(No action is required by

the Office of Personnel

Management to document

the change. If your agency

requires that the change be

documented, your agency

may develop a nature of

action code/nature of action

in the 900-series to do so.)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

16

Tables

Table 14-A. Documentation of Details

>Notes and Remarks columns have been added.<

Rule

If Detail is

And

Then

Notes

Remarks

1

To State or local

government, or other

eligible organizations under

the authority of the

Intergovernmental

Personnel Act (IPA) (See

Note 3)

Document with an SF 50:

Legal Auth NYM/Reg.

334.101

a) Nature of Action

730/Detail NTE(Date); or

b) Nature of Action

731/Ext Detail NTE (Date);

or

c) Nature of Action

732/Term of Detail NTE

(Date)

3. File the SF-50 on the right side of the OPF.

Submit this information in your agency’s

Enterprise Human Resources Integration

(EHRI) submission.

4. Assign the appropriate 9xx code as reflected

in column 4 of the rule. File the action on

the right side of the OPF. Do not submit this

information in your agency’s EHRI

submission.

>Reserved for future

use<

2

To an international

organization (See Note 4)

Document with an SF 52

showing the organization

and position to which

detailed, the effective date

of the detail, and the not-

to-exceed date.

a) Nature of Action

930/Detail NTE(Date); or

b) Nature of Action

931/Ext Detail NTE (Date);

or

c) Nature of Action

932/Term of Detail NTE

(Date)

Chapter 14: Guide to Processing Personnel Actions

Table 14-A: Documentation of Details, Continued

17

Rule

If Detail is

And

Then

Notes

Remarks

3

To a position that is

identical to the employee's

current position or is of the

same grade, series, and

basic duties as the

employee's current

position

No documentation is

required.

1. If a detail that was originally made for 30

days or less (and thus was not documented

with an SF-52) extends beyond 30 days,

prepare an SF-52 showing as the effective

date the date on which the detail began.

4. Assign the appropriate 9xx code as reflected

in column 4 of the rule. File the action on

the right side of the OPF. Do not submit this

information in your agency’s EHRI

submission.

>Reserved for future

use<

4

For more than 30 but less

than 120 days to a

different position (i.e., to

one that is not described in

rule 2 of this table)

Is to a

higher-grade

position (See

Note 4)

Document with an SF-52

showing the organization

and position to which

detailed, the effective date

of the detail, and its

not-to-exceed date. (See

Note 1)

a) Nature of Action

930/Detail NTE(Date); or

b) Nature of Action

931/Ext Detail NTE (Date);

or

c) Nature of Action

932/Term of Detail NTE

(Date)

5

Is to a

position with

promotion

potential

(See Note

4)

6

For more than 30 but less

than 120 days to a

different position (i.e., to

one that is not described in

rule 2 of this table)

Is to a

position at

the same or

a lower grade

which does

not have

promotion

potential

No documentation is

required.

Chapter 14: Guide to Processing Personnel Actions

Table 14-A: Documentation of Details, Continued

18

Rule

If Detail is

And

Then

Notes

Remarks

7

For 120 days or more (See

Note 4)

Document with an SF-52

showing the organization

and position to which

detailed, the effective date

of the detail, and its

not-to-exceed date. (See

Note 2)

a) Nature of Action

930/Detail NTE(Date); or

b) Nature of Action

931/Ext Detail NTE (Date);

or

c) Nature of Action

932/Term of Detail NTE

(Date)

2. If a detail that was originally made for less

than 120 days (and thus was not

documented with an SF-52) extends to 120

days or more, prepare an SF-52 showing as

the effective date the date on which the

detail actually began

4. Assign the appropriate 9xx code as

reflected in column 4 of the rule. File the

action on the right side of the OPF. Do not

submit this information in your agency’s

EHRI submission.

>Reserved for future

use<

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

19

Table 14-B. Promotions in the Competitive Service

>Notes and Remarks columns have been added.<

Rule

If the Basis of

Promotion Is

And the

Promotion

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1

and 4)

Required

Remarks

(See Note 3)

Notes

Remarks

1

Promotion of an

Administrative Law

Judge under

conditions described

in Reg. 930.204

Is on a

temporary

basis

703

Promotion- NTE

(date)

SZR

Reg. 930.204(e)

1. >In addition to any

other authorities required

by this table, you may

cite “ZLM: Other Citation

(law, E.O., or Reg.)” as a

second authority when

appropriate.< If SF-59

was obtained from OPM

for the action, also

include authority “ABM:

SF-59 approved (date).”

Cite ABM as the last

authority.

2. This could be because

competitive procedures

are not required or

because competitive

procedures were followed

to make the initial

temporary promotion.

3. See Table 14-L to

translate codes into

actual remarks.

4. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

2

Is not on a

temporary

basis

702

Promotion

3

Competitive

selection under

agency Merit

Promotion or Merit

Staffing Procedures

Is on a

temporary

basis

703

Promotion- NTE

(date)

N3M

Cite specific

authority for

action (i.e., Reg.

335.102 Comp,

or an agency-

specific

authority)

K12

4

702

Promotion

5

To remove time

limitation placed on

a Promotion NTE by

making it

permanent without

further competition

(see Note 2)

Is not on a

temporary

basis

702

Promotion

N2M

Cite specific

authority for

action (i.e., Reg.

335.102, or an

agency-specific

authority)

K13

6

Competitive

selection that

removes the time

limitation on a

Promotion NTE by

making it

permanent

Is not on a

temporary

basis

702

Promotion

N3M

Cite specific

authority for

action (i.e., Reg.

335.102 Comp,

or an agency-

specific

authority)

K12

Chapter 14: Guide to Processing Personnel Actions

Table 14-B. Promotions in Competitive Service, Continued

20

Rule

If the Basis of

Promotion Is

And the

Promotion

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1

and 4)

Required

Remarks

(See Note 3)

Notes

Remarks

7

Reclassification of a

position at a higher

grade because of

additional duties

and responsibilities

702

Promotion

N7M

Reg. 335.102

Reclass

K26

1. >In addition to any

other authorities required

by this table, you may

cite “ZLM: Other Citation

(law, E.O., or Reg.)” as a

second authority when

appropriate.< If SF-59

was obtained from OPM

for the action, also

include authority “ABM:

SF-59 approved (date).”

Cite ABM as the last

authority.

3. See Table 14-L to

translate codes into

actual remarks.

4. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

8

The upgrading of a

position due to the

implementation of a

new or revised OPM

classification or job

grading standard or

classification guide

VGP

5 U.S.C. 5107

K23

9

The upgrading of a

position due to the

correction of an

initial classification

error

N5M

Reg. 335.102

Upgrading

K27

10

Noncompetitive

advancement to a

higher grade of

employee selected

at an earlier stage

under competitive

procedures (e.g.,

from a civil service

register, under

direct hire, or under

an agency merit

promotion program)

N6M

Cite specific

authority for

action (i.e., Reg.

335.102 Career

Prom, or an

agency-specific

authority)

11

Reserved

***

12

An exception to

competitive

promotion

procedures not

described in Rules

7-11 (e.g.,

repromote to grade

previously held)

Is on a

temporary

basis

703

Promotion- NTE

(date)

N8M

Cite specific

authority for

action (i.e., Reg.

335.102 Except

to Comp, or an

agency-specific

authority)

13

Is not on a

temporary

basis

702

Promotion

Chapter 14: Guide to Processing Personnel Actions

Table 14-B. Promotions in Competitive Service, Continued

21

Rule

If the Basis of

Promotion Is

And the

Promotion

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1

and 4)

Required

Remarks

(See Note 3)

Notes

Remarks

14

Selection from the

Reemployment

Priority List

Is to a grade

previously

held on a

non-

temporary

basis in the

competitive

service from

which the

employee

was demoted

under 5 CFR

351

702

Promotion

NUM

Reg. 330.207

1. >In addition to any

other authorities required

by this table, you may

cite “ZLM: Other Citation

(law, E.O., or Reg.)” as a

second authority when

appropriate.< If SF-59

was obtained from OPM

for the action, also

include authority “ABM:

SF-59 approved (date).”

Cite ABM as the last

authority.

3. See Table 14-L to

translate codes into

actual remarks.

4. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

15

Extension of a

Promotion NTE (or

of a Position Change

NTE that occurred

before grade

retention

terminated)

Was made

competitively

or this

extension is

being made

under

competitive

procedures

769

Ext of

Promotion NTE

(date)

N3M

Cite specific

authority for

action (i.e., Reg.

335.102 Comp,

or an agency-

specific

authority)

K12

16

May be

extended

without

competition

N8M

Cite specific

authority for

action (i.e., Reg.

335.102 Except

to Comp, or an

agency-specific

authority)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

22

Table 14-C. Promotions in the Excepted Service

>Notes and Remarks columns have been added.<

Rule

If the Basis of

Promotion Is

And the

Promotion

Then

NOAC

Is

NOA Is

Auth

Code Is

Authority Is

(See Notes 1

and 5)

Required

Remarks

(See Note 2)

Notes

Remarks

1

Promotion of a

VRA appointee

Is not on a

temporary

basis

702

Promotion

J8M

Pub. L. 107-

288

1. >In addition to any

other authorities required

by this table, you may

cite “ZLM: Other Citation

(law, E.O., or Reg.)” as a

second authority when

appropriate.< If SF-59

was obtained from OPM

for the action, also

include authority “ABM:

SF-59 approved (date).”

Cite ABM as the last

authority.

2. See Table 14-L to

translate codes into

actual remarks.

4. A Pathways Intern NTE

cannot be promoted.

Document change to the

new position with a

conversion to new

appointment ***

5. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

2

Is on a

temporary

basis

703

Promotion- NTE

(date)

3

Promotion of a

non-U.S. citizen

serving

overseas under

CS Rule 8.3

BPM

CS Rule 8.3

4

Is not on a

temporary

basis

702

Promotion

5

Removal of time

limitation placed

on last

promotion by

making it

permanent

(Same

auth code

as was

used for

Prom—

NTE

action)

(Same

authority as

was used for

the Prom—

NTE action)

K13

6

Pathways Intern

(see Note 4)

Is not on a

temporary

basis

YEK

Reg.

362.203(e)

7

Pathways

Recent

Graduate

YEL

Reg.

362.303(e)

Chapter 14: Guide to Processing Personnel Actions

Table 14-C: Promotions in the Excepted Service, Continued

23

Rule

If the Basis of

Promotion Is

And the

Promotion

Then

NOAC

Is

NOA Is

Auth

Code Is

Authority Is

(See Notes 1

and 5)

Required

Remarks

(See Note 2)

Notes

Remarks

8

Pathways Fellow

Is not on a

temporary

basis

702

Promotion

YEM

Reg.

362.405(c)

1. >In addition to any

other authorities required

by this table, you may

cite “ZLM: Other Citation

(law, E.O., or Reg.)” as a

second authority when

appropriate.< If SF-59

was obtained from OPM

for the action, also

include authority “ABM:

SF-59 approved (date).”

Cite ABM as the last

authority.

2. See Table 14-L to

translate codes into

actual remarks.

3. For information on

Schedule A, B, C, and D

see part 213 of title 5,

Code of Federal

Regulations. For authority

codes for Schedules A, B,

C, and D, see Chapter 11,

Figure 11-1, or The Guide

to Data Standards.

5. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

9

Assignment

(under

circumstances

not covered in

Rules 1-8) to a

position which

Can be filled

under the

authority that

was used for

employee's

appointment

Is on a

temporary

basis

703

Promotion-NTE

(date)

(Same

auth code

as was

used for

the appt)

(Same auth

as was used

for the appt)

(See Note 3)

10

Is not on a

temporary

basis

702

Promotion

(Same

auth code

as was

used for

the appt)

(Same auth

as was used

for the appt)

(See Note 3)

11

Extension of a

Promotion NTE

769

Ext of

Promotion NTE

(date)

(Enter

same

auth code

as was

used for

the

Promotion

NTE)

(Enter same

authority as

was used for

the Promotion

NTE)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

24

Table 14-D. Reassignments in the Competitive Service

>Notes and Remarks columns have been added.<

Rule

If the Basis of

Reassignment Is

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1, 2

and 4)

Required

Remarks

Are (See

Note 3)

Notes

Remarks

1

Reassignment of an

Administrative Law

Judge under conditions

described in Reg.

930.204

721

Reassignment

SZS

Reg. 930.204(f)

1. When a special salary rate is being

used as an employee's “highest

previous rate” to set salary in the

reassignment, cite as the second

authority (in blocks 5-E and 5-F or 6-E

and 6-F) “QTM/Reg. 531.222(c).”

2. >In addition to any other

authorities required by this table, you

may cite “ZLM: Other Citation (law,

E.O., or Reg.)” as a second authority

when appropriate.< If the action is

being taken under delegation

agreement between the agency and

OPM, or under a general delegation of

authority to agencies, cite “BWM: OPM

Delegation Agr” following the

authorities required by this table and

ZLM, if used. If an SF-59 was obtained

from OPM for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last authority.

3. See Table 14-L to translate codes

into actual remarks.

4. >Use Secondary LAC “ZBB” for

actions in support of the Infrastructure

Investment and Jobs Act (P.L. 117-

58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as are

applicable)

Jump to listing

of Codes and

corresponding

remarks

2

Competitive selection

under agency merit

promotion or merit

staffing procedures

N3M

Cite specific

authority for

action (i.e., Reg.

335.102 Comp, or

an agency-specific

authority)

K12

3

Reduction in force

PNM

Reg. 351.603

4

Placement in lieu of

separation when

employee has no RIF

assignment right

C1M

Cite specific

authority for

action (i.e., Reg.

351.201(b), or an

agency-specific

authority)

5

Contracting out of

functions under OMB

Circular A-76

PNR

Reg. 351.603

(A-76)

Chapter 14: Guide to Processing Personnel Actions

Table 14-D: Reassignments in the Competitive Service, Continued

25

Rule

If the Basis of

Reassignment Is

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1, 2

and 4)

Required

Remarks

Are (See

Note 3)

Notes

Remarks

6

Employee's failure to

satisfactorily complete

probationary period for

supervisory (or

managerial) position

721

Reassignment

L9M

Cite specific

authority for

action (i.e., Reg.

315.907, or an

agency-specific

authority)

K43

1. When a special salary rate is being

used as an employee's “highest

previous rate” to set salary in the

reassignment, cite as the second

authority (in blocks 5-E and 5-F or 6-E

and 6-F) “QTM/Reg. 531.222(c).”

2. >In addition to any other

authorities required by this table, you

may cite “ZLM: Other Citation (law,

E.O., or Reg.)” as a second authority

when appropriate.< If the action is

being taken under delegation

agreement between the agency and

OPM, or under a general delegation of

authority to agencies, cite “BWM: OPM

Delegation Agr” following the

authorities required by this table and

ZLM, if used. If an SF-59 was obtained

from OPM for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last authority.

3. See Table 14-L to translate codes

into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the Infrastructure

Investment and Jobs Act (P.L. 117-

58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as are

applicable)

Jump to listing

of Codes and

corresponding

remarks

7

Reclassification (or

redescription) of

employee's position due

to implementation of a

new or revised OPM

classification or job

grading standard or

classification guide

VGP

5 U.S.C. 5107

K23

8

Reclassification (or

redescription) of

employee's position

(i.e., change in title,

series, and/or duties)

when Rule 7 does not

apply

N7M

Reg. 335.102

Reclass

K27

9

Employee moves to a

position with greater

growth potential or

offering opportunity for

promotion when

competition is waived

because employee is

entitled to priority

referral or placement

without competition

N8M

Cite specific

authority for

action (i.e., Reg.

335.102 Except to

Comp, or an

agency-specific

authority)

10

Selection from the

agency’s Reemployment

Priority List

NUM

Reg. 330.207

11

Selection from the

agency’s Career

Transition Assistance

Plan

ABR

Reg. 330.608

Chapter 14: Guide to Processing Personnel Actions

Table 14-D: Reassignments in the Competitive Service, Continued

26

Rule

If the Basis of

Reassignment Is

Then

NOAC

Is

NOA Is

Auth

Code

Is

Auth Is

(See Notes 1, 2

and 4)

Required

Remarks

Are (See

Note 3)

Notes

Remarks

12

Reassignment when

Rules 1-11 do not apply

721

Reassignment

N2M

Cite specific

authority for

action (i.e., Reg.

335.102, or an

agency-specific

authority

1. When a special salary rate is being

used as an employee's “highest

previous rate” to set salary in the

reassignment, cite as the second

authority (in blocks 5-E and 5-F or 6-E

and 6-F) “QTM/Reg. 531.222(c).”

2. >In addition to any other

authorities required by this table, you

may cite “ZLM: Other Citation (law,

E.O., or Reg.)” as a second authority

when appropriate.< If the action is

being taken under delegation

agreement between the agency and

OPM, or under a general delegation of

authority to agencies, cite “BWM: OPM

Delegation Agr” following the

authorities required by this table and

ZLM, if used. If an SF-59 was obtained

from OPM for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last authority.

3. See Table 14-L to translate codes

into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the Infrastructure

Investment and Jobs Act (P.L. 117-

58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as are

applicable)

Jump to listing

of Codes and

corresponding

remarks

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

27

Table 14-E. Reassignments in the Excepted Service

>Notes and Remarks columns have been added.<

Rule

If Reassignment Is

Then

NOAC

Is

Nature of

Action Is

Auth Code

Is

(See Notes)

Auth Is

Notes

Remarks

1

Of a VRA appointee

721

Reassignment

J8M

Pub. L. 107-

288

1. When a special salary rate is being used

as an employee's “highest previous rate” to

set salary in the reassignment, cite as the

second authority (in blocks 5-E and 5-F or

6-E and 6-F) “QTM/Reg. 531.222(c).”

Jump to listing

of Remarks

required in

special

situations (Use

as many

2

Of a non-U.S. citizen

serving overseas under

CS Rule 8.3

BPM

CS Rule 8.3

3

Effectuated under

reduction-in-force

PNM

Reg.

351.603

2. If appointment was made using special

selection priority under the agency’s Career

remarks as are

applicable)

procedures

Transition Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table and ZLM, if

used. “ZLM: Other citation (Law, E.O., or

Reg.)” may be cited in addition to any other

authority or authorities required by this

table. Cite ZLM immediately after the

authority or authorities required by this

table. If an SF-59 was obtained from OPM

for the action, also include authority “ABM:

SF-59 approved (date).” Cite ABM as the

last authority.

3. For information on Schedule A, B, and C

authorities, see 5 CFR part 213. For

authority codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1, or The Guide

to Data Standards.

4. >Use Secondary LAC “ZBB” for actions in

support of the Infrastructure Investment

and Jobs Act (P.L. 117-58).<

Jump to listing

of Codes and

corresponding

remarks

4

Because of contracting

out of functions under

OMB Circular A-76

PNR

Reg.

351.603 (A-

76)

5

To a position that can be

filled under the authority

that was used for

employee’s appointment

(Same auth.

code as was

used for the

appointment)

(Same

authority as

was used for

the

appointment)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

28

Table 14-F. Reassignments in the Senior Executive Service

>Notes and Remarks columns have been added.<

Rule

If Employee

Is

And

Then

NOAC

Is

Nature of

Action Is

Auth Code Is

(See Notes 1

and 2)

Auth Is

Notes

Remarks

1

Serving on an

SES Career

Appt

Action results

from an

unsatisfactory

721

Reassignment

VFJ

5 U.S.C.

4314(b)(3)

1 . >In addition to any other

authorities required by this table,

you may cite “ZLM: Other Citation

Jump to listing

of Remarks

required in

performance

rating

(law, E.O., or Reg.)” as a second

authority when appropriate.<

special

situations (Use

2. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

as many

remarks as are

applicable)

Jump to listing

of Codes and

corresponding

remarks

2

Action results

from reduction

in force

VDM

5 U.S.C.

3595(b)(3)(A)

3

Action is not

described in

Rules 1 or 2

V5M

5 U.S.C.

3395(a)(1)(A)

above

4

Serving on an

V9M and AWM

5 U.S.C.

SES Noncareer

Appt

3395(d)(1)

and OPM Form

1652

5

Serving on an

V7M and AWM

5 U.S.C.

SES Limited

Emergency

Appt

3395(b)(1)

and OPM Form

1652

6

Serving on an

SES Limited

Term Appt

V8M and AWM

5 U.S.C.

3395(b)(2)

and OPM Form

1652

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

29

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive Service

> Notes and Remarks columns have been added.<

Rule

If the Basis of

Action Is

(See Note 1)

And

NOAC

Is

NOA Is

Auth

Code Is

(See

Notes 2

and 5)

Auth Is

Required

Remarks

(See Note

3)

Notes

Remarks

1

Competitive

selection under

agency merit

promotion or

merit staffing

procedures

713

Change

to

Lower

Grade,

Level,

or Band

N3M

Cite specific

authority

for action

(i.e., Reg.

335.102

Comp, or

an agency-

specific

authority)

K12

1. When change to lower

grade entitles the employee

to pay retention under 5

U.S.C. 5363, follow the

instructions in this table.

When a change to lower

grade results in the

employee becoming entitled

to grade retention under 5

U.S.C. 5362, follow the

instructions in Table 14-I.

2. >In addition to any other

authorities required by this

table, you may cite “ZLM:

Other Citation (law, E.O., or

Reg.)” as a second authority

when appropriate.<

3.See Table 14-L to

translate codes into actual

remarks.

5. >Use Secondary LAC

“ZBB” for actions in support

of the Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

2

To return

employee to the

prior position, or

a position of an

equivalent grade

and pay, after

temporary

promotion

Employee is

entitled to

grade

retention

under 5

U.S.C. 5362

Temporary

promotion

was to a

grade

higher than

the retained

grade

N2M

Cite specific

authority

for action

(i.e., Reg.

335.102, or

an agency-

specific

authority)

K16, X37,

X45

3

Employee is

not entitled

to grade

retention

under 5

U.S.C. 5362

K16

4

Reduction-in-

force procedures

when employee

is not entitled to

grade retention

under 5 U.S.C.

5362

PNM

Reg.

351.603

Chapter 14: Guide to Processing Personnel Actions

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive Service, Continued

30

Rule

If the Basis of

Action Is

(See Note 1)

And

NOAC

Is

NOA Is

Auth

Code Is

(See

Notes 2

and 5)

Auth Is

Required

Remarks

(See Note

3)

Notes

Remarks

5

Placement in lieu

of separation

when employee

has no reduction-

in-force

assignment right

Employee is

not entitled

to grade

retention

713

Change

to

Lower

Grade,

Level,

or Band

N2M and

C1M

Cite specific

authority for

action (i.e.,

Reg.

335.102, or

agency

specific) and

specific

authority for

action (i.e.,

Reg.

351.201(b),

or agency

specific)

1. When change to lower

grade entitles the employee

to pay retention under 5

U.S.C. 5363, follow the

instructions in this table.

When a change to lower

grade results in the

employee becoming entitled

to grade retention under 5

U.S.C. 5362, follow the

instructions in Table 14-I.

2. >In addition to any other

authorities required by this

table, you may cite “ZLM:

Other Citation (law, E.O., or

Reg.)” as a second authority

when appropriate.<

3.See Table 14-L to

translate codes into actual

remarks.

5. >Use Secondary LAC

“ZBB” for actions in support

of the Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

6

Placement

resulting from

contracting out

of functions

under OMB

Circular A-76

when employee

is not entitled to

grade retention

PNR

Reg.

351.603

(A-76)

7

Reclassification

to lower grade

due to the

implementation

of a new or

revised OPM

classification or

job grading

standard or

classification

guide when

employee is not

entitled to grade

retention

Action is

under 5

U.S.C. ch.

75

VGP and

VAJ

5 U.S.C.

5107 and 5

U.S.C. ch.

75

K23

8

Action is

under

agency

procedures

that are

equivalent

to those

required

under 5

U.S.C. ch.

75

VGP and

VHJ

5 U.S.C.

5107 and 5

U.S.C. 75

Eq

9

Action is not

covered by

Rules 7 and

8

VGP and

USM

5 U.S.C.

5107 and

(Cite

authority for

action)

Chapter 14: Guide to Processing Personnel Actions

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive Service, Continued

31

Rule

If the Basis of

Action Is

(See Note 1)

And

NOAC

Is

NOA Is

Auth

Code Is

(See

Notes 2

and 5)

Auth Is

Required

Remarks

(See Note

3)

Notes

Remarks

10

Reclassification

of a position to

lower grade

when employee

is not entitled to

grade retention

under 5 U.S.C.

5362

Action is

under 5

U.S.C. ch.

75

713

Change

to

Lower

Grade,

Level,

or Band

VAJ and

N7M

5 U.S.C. 75

and Reg.

335.102

Reclass

K27

1. When change to lower

grade entitles the employee

to pay retention under 5

U.S.C. 5363, follow the

instructions in this table.

When a change to lower

grade results in the

employee becoming entitled

to grade retention under 5

U.S.C. 5362, follow the

instructions in Table 14-I.

2. >In addition to any other

authorities required by this

table, you may cite “ZLM:

Other Citation (law, E.O., or

Reg.)” as a second authority

when appropriate.<

3.See Table 14-L to

translate codes into actual

remarks.

5. >Use Secondary LAC

“ZBB” for actions in support

of the Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

11

Action is

under

agency

procedures

that are

equivalent

to those

required

under 5

U.S.C. ch.

75

VHJ and

N7M

5 U.S.C. 75

Eq and

Reg.

335.102

Reclass

12

Action is not

covered by

Rules 10

and 11

USM and

N7M

(Cite

authority

for the

action) and

Reg.

335.102

Reclass

13

An exception to

competitive

staffing

procedures not

covered under

Rules 7-12

N8M

Cite specific

authority

for action

(i.e., Reg.

335.102

Except to

Comp, or

an agency-

specific

authority)

14

Employee’s

request to be

moved to a lower

grade, level, or

band position

N2M

Cite specific

authority

for action

(i.e., Reg.

335.102, or

an agency-

specific

authority)

M20

Chapter 14: Guide to Processing Personnel Actions

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive Service, Continued

32

Rule

If the Basis of

Action Is

(See Note 1)

And

NOAC

Is

NOA Is

Auth

Code Is

(See

Notes 2

and 5)

Auth Is

Required

Remarks

(See Note

3)

Notes

Remarks

15

Employee's

failure to

satisfactorily

complete

probationary

period for

supervisory (or

managerial)

position (see

Note 4)

713

Change

to

Lower

Grade,

Level,

or Band

L9M

Cite specific

authority

for action

(i.e., Reg.

315.907, or

an agency-

specific

authority)

K43

1. When change to lower

grade entitles employee to

pay retention under 5 U.S.C.

5363, follow instructions in

this table. When a change to

lower grade results in the

employee being entitled to

grade retention under 5

U.S.C. 5362, see Table 14-I.

2. >In addition to any other

authorities required by this

table, you may cite “ZLM:

Other Citation (law, E.O., or

Reg.)” as a second authority

when appropriate.<

3.See Table 14-L to

translate codes into actual

remarks.

4. An employee whose

entitlement to grade

retention ends when

promoted to a supervisory

or managerial position may

resume the remainder of the

period of eligibility if

probation is not completed

and the employee is

returned to the position (or

equivalent) in which entitled

to grade retention. When

this occurs, the move from

the supervisory/managerial

position is a “740/Psn Chg;”

see Table 14-I.

5. >Use Secondary LAC

“ZBB” for actions in support

of the Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

16

An order of the

Merit Systems

Protection Board

VAA

5 U.S.C.

1204

17

Employee's

unacceptable

performance

(when conduct is

not a factor)

Action is

under 5 CFR

part 432

QGM

Reg.

432.101

18

Action is

under

agency

procedures

equivalent

to those

required

under 5 CFR

part 432

QHM

Reg.

432.101 Eq

19

Action is

under 5 CFR

part 752,

subpart D

VWP

5 U.S.C.

7513

20

Action is

under

agency

procedures

equivalent

to those

required

under 5 CFR

part 752,

subpart D

VWR

5 U.S.C.

7513 Eq

Chapter 14: Guide to Processing Personnel Actions

Table 14-G. Changes to Lower Grade, Level, or Band in the Competitive Service, Continued

33

Rule

If the Basis of

Action Is

(See Note 1)

And

NOAC

Is

NOA Is

Auth

Code Is

(See

Notes 2

and 5)

Auth Is

Required

Remarks

(See Note

3)

Notes

Remarks

21

Selection from

the agency’s

Reemployment

Priority List

713

Change

to

Lower

Grade,

Level,

or Band

NUM

Reg.

330.207

1. When change to lower

grade entitles the employee

to pay retention under 5

U.S.C. 5363, follow the

instructions in this table.

When a change to lower

grade results in the

employee becoming entitled

to grade retention under 5

U.S.C. 5362, follow the

instructions in Table 14-I.

2. >In addition to any other

authorities required by this

table, you may cite “ZLM:

Other Citation (law, E.O., or

Reg.)” as a second authority

when appropriate.<

3.See Table 14-L to

translate codes into actual

remarks.

5. >Use Secondary LAC

“ZBB” for actions in support

of the Infrastructure

Investment and Jobs Act

(P.L. 117-58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

22

Selection from

the agency’s

Career Transition

Assistance Plan

ABR

Reg.

330.608

23

Is not covered by

Rules 1-22 and

does not entitle

employee to

grade retention

under 5 U.S.C.

5362

Action is

under 5

U.S.C. ch 75

VAJ and

N2M

5 U.S.C. 75

and cite

specific

authority

for action

(i.e., Reg.

335.102 or

agency

specific)

24

Action is

under

agency

adverse

action

procedures

equivalent

to those

required

under 5

U.S.C. ch 75

VHJ and

N2M

5 U.S.C. 75

Eq and cite

specific

authority

for action

(i.e., Reg.

335.102 or

agency

specific)

25

Action is not

covered by

Rules 23

and 24

USM and

N2M

(Cite agency

auth for Chg

to Lower

Grade), and

cite specific

authority for

action (i.e.,

Reg.

335.102 or

agency

specific)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

34

Table 14-H. Changes to Lower Grade, Level, or Band in the Excepted Service

>Notes and Remarks columns have been added.<

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

1

Change to

lower grade,

level, or band

of VRA

appointee

713

Change

to Lower

Grade,

Level or

Band

J8M

Pub. L.

107-288

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks.

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

2

Change to

lower grade,

level, or band

of non-U.S.

citizen serving

overseas under

CS Rule 8.3

BPM

CS Rule

8.3

3

Reduction in

force when

employee is not

entitled to

grade retention

under 5 U.S.C.

5362

PNM and

(same

auth

code

used for

appt)

Reg.

351.603

and (same

authority

used for

appt)

Chapter 14: Guide to Processing Personnel Actions

Table 14-H: Changes to Lower Grade, Level, or Band in the Expected Service, Continued

35

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

4

Placement

resulting from

contracting out

of functions

under OMB

Circular A-76

Employee is

not entitled

to grade

retention

under 5

U.S.C. 5362

713

Change

to Lower

Grade,

Level or

Band

PNR and

(same

auth

code as

was

used for

appt)

Reg.

351.603

A-76) and

(same

auth used

for appt)

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

5

To return

employee to

prior grade

upon expiration

of temporary

promotion or in

accordance

with other

conditions

agreed to at

time employee

accepted the

temporary

promotion

Employee is

entitled to

grade

retention

under 5

U.S.C. 5362

Temporary

promotion

was to a

grade

higher than

the

retained

grade

(same

auth

code as

was for

Promo

NTE)

(same

auth used

for Promo

NTE)

K16, X37

and X45

6

Employee is

not entitled

to grade

retention

K16

7

Reclassification

of position to a

lower grade

Employee is

not entitled

to grade

retention

under 5

U.S.C. 5362

Action is

effected

under

adverse

action

procedures

of 5 U.S.C.

ch. 75

713

Change

to Lower

Grade,

Level or

Band

VUJ and

(same

auth

code

used for

the

appt)

5 U.S.C.

75 Reclass

and (same

auth used

for the

appt)

K27

Chapter 14: Guide to Processing Personnel Actions

Table 14-H: Changes to Lower Grade, Level, or Band in the Expected Service, Continued

36

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

8

Reclassification

of position to a

lower grade

Employee is

not entitled

to grade

retention

under 5

U.S.C. 5362

Action is

effected

under

agency

procedures

that are

equivalent

to those

required

under 5

U.S.C. ch.

75

713

Change

to Lower

Grade,

Level, or

Band

VVJ and

(same

auth

code as

was

used for

appt)

5 U.S.C.

75 Reclass

Eq and

(same

auth used

for appt)

K27

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

Chapter 14: Guide to Processing Personnel Actions

Table 14-H: Changes to Lower Grade, Level, or Band in the Expected Service, Continued

37

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

9

Reclassification

of position to a

lower grade

Employee is

not entitled

to grade

retention

under 5

U.S.C. 5362

Action not

covered by

Rules 7 or

8

713

Change

to Lower

Grade,

Level, or

Band

U3M and

(same

auth

code

used for

appt)

(Cite

agency

auth for

CLG due

to reclass)

and (same

auth used

for appt)

K27

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF 59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

10

Employee-

initiated action

to move to

lower grade,

level, or band

position that

can be filled

under the

authority used

for employee's

appointment

(same

auth

code

used for

appt)

(same

auth used

for appt)

M20

11

Employee's

unacceptable

performance

(when conduct

is not a factor)

Action under

5 CFR 432

QGM

Reg.

432.101

12

Action under

agency

procedures

equivalent

to those

required

under 5 CFR

432

QHM

Reg.

432.101

Eq

13

Action under

5 CFR 752,

subpart D

VWP

5 U.S.C.

7513

14

Action

under

agency

procedures

equivalent

to those

required

under 5 CFR

752, subpart

D

VWR

5 U.S.C.

7513 Eq

Chapter 14: Guide to Processing Personnel Actions

Table 14-H: Changes to Lower Grade, Level, or Band in the Expected Service, Continued

38

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

15

Reserved

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

16

An order of the

Merit Systems

Protection

Board

VAA

5 U.S.C.

1204

17

Assignment of

employee,

under

conditions not

covered in

Rules 1–16, to

a lower grade

Action does

not entitle

employee to

grade

retention

under 5

U.S.C. 5362

Is effected

under

adverse

action

procedures

of 5 U.S.C.

chapter 75

VAJ and

(same

auth

code

used for

appt)

5 U.S.C.

75 and

(same

auth used

for appt)

position that

can be filled

under the

authority that

was used for

employee's

appointment

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF-59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

18

Assignment of

employee,

under

conditions not

covered in

Rules 1–16, to

a lower grade

position that

can be filled

under the

authority that

was used for

employee's

appointment

Action does

not entitle

employee to

grade

retention

under 5

U.S.C. 5362

Is under

agency

procedures

that are

equivalent

to those

required

under 5

U.S.C.

chapter 75

713

Change

to Lower

Grade,

Level or

Band

VHJ and

(Same

auth

code as

was

used for

the

appt)

5 U.S.C.

75 Eq and

(same

authority

that was

used for

the appt

Chapter 14: Guide to Processing Personnel Actions

Table 14-H: Changes to Lower Grade, Level, or Band in the Expected Service, Continued

39

Rule

If the Basis of

Action Is

(See Note 1)

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Notes

2 and 4)

Required

Remarks

(See Note

3)

Notes

Remarks

19

Assignment of

employee,

under

conditions not

covered in

Rules 1–16, to

a lower grade

position that

can be filled

under the

authority that

was used for

employee's

appointment

Action does

not entitle

employee to

grade

retention

under 5

U.S.C. 5362

Is under

conditions

not covered

in Rules 17

and 18

713

Change

to Lower

Grade,

Level or

Band

USM and

(same

auth

code as

was

used for

the

appt)

(Cite

agency

authority

for the

action)

and (same

authority

as was

used for

the appt)

1. When the action results in the

employee becoming entitled to

pay retention under 5 U.S.C.

5363, follow the instructions in

this table; when the action results

in the employee becoming entitled

to grade retention under 5 U.S.C.

5362, use Table 14-J.

2. If appointment was made using

special selection priority under the

agency’s Career Transition

Assistance Program (CTAP), cite

“ABR: Reg 330.608” following the

authorities required by this table

and ZLM, if used. “ZLM: Other

Citation (Law, E.O., or Reg)” may

be cited in addition to any other

authority or authorities required

by this table. Cite ZLM as the

second authority. For information

on Schedule A, B, or C authorities,

see 5 CFR part 213. For authority

codes for Schedules A, B, and C,

see Chapter 11, Figure 11-1 or

The Guide to Data Standards. If

an SF-59 was obtained from OPM

for the action, also include

authority “ABM: SF 59 approved

(date).” Cite ABM as the last

authority.

3. See Table 14-L to translate

codes into actual remarks

4. >Use Secondary LAC “ZBB” for

actions in support of the

Infrastructure Investment and

Jobs Act (P.L. 117-58).<

Jump to listing

of Remarks

required in

special

situations (Use

as many

remarks as

are applicable)

Jump to listing

of Codes and

corresponding

remarks

.

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

40

Table 14-I. Position Change Actions in the Competitive Service

>Notes and Remarks columns have been added.<

Rule

If Basis of

Action Is

And

And Selection

Was From

Then

NOAC

Is

NOA Is

Auth

Code Is

(See

Note 5)

Auth Is

Required

Remarks

(See Note 1)

Notes

Remarks

1

Reorganization

or

reclassification

decision that

management

has announced

in writing

Action is the

initial

demotion

740

Psn Chg

N2M and

RJM

Cite specific

authority for

action (i.e.,

Reg.

335.102, or

an agency-

specific

authority),

and Reg.

536.202(a)

X37, X61, and

X45

1. See Table 14-L to

translate codes into

actual remarks.

2. Use Nature of

Action 740/Position

change whether

employee remains

in the position that

was reclassified or

moves to position

other than the one

that was

reclassified.

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

2

Action is a

subsequent

demotion

during grade

retention

period

X37, X38,

X61, and X45

3

Reclassification

to lower grade

due to

implementation

Action is the

initial

demotion

VGP

5 U.S.C.

5107

K23, X37,

X61, and X45

4

Action is a

K23, X37,

of a new or

subsequent

X38, X61, and

5. >Use Secondary

corresponding

revised OPM

classification or

job grading

standard or

classification

guide

demotion

during grade

retention

period

X45

LAC “ZBB” for

actions in support of

the Infrastructure

Investment and

Jobs Act (P.L. 117-

58).<

remarks

5

Reclassification

to a lower grade

when employee

is entitled to

grade retention

under 5 U.S.C.

5362(b)

(see Note 2)

Action is the

initial

demotion

N2M and

VQJ

Cite specific

auth for

action (i.e.,

Reg.

335.102, or

agency-

specific

auth), and 5

U.S.C.

5362(b)

X37, X61, and

X45

6

Action is a

subsequent

demotion

during grade

retention

period

X37, X38,

X61, and X45

Chapter 14: Guide to Processing Personnel Actions

Table 14-I: Position Change Actions in the Competitive Service, Continued

41

Rule

If Basis of

Action Is

And

And Selection

Was From

Then

NOAC

Is

NOA Is

Auth

Code Is

(See

Note 5)

Auth Is

Required

Remarks

(See Note 1)

Notes

Remarks

7

Reduction in

force when

employee is

entitled to

grade retention

under 5 U.S.C.

5362(a)

Action is the

initial

demotion

740

Psn Chg

PNM and

VMJ

Reg.

351.603

and 5

U.S.C.

5362(a)

X37, X61, and

X45

1. See Table 14-L to

translate codes into

actual remarks.

5. >Use Secondary

LAC “ZBB” for

actions in support of

the Infrastructure

Investment and

Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

8

Action is a

subsequent

demotion

during grade

retention

period

X37, X38,

X61, and X45

9

Placement in

lieu of

separation

when employee

has no

reduction in

force

assignment

right

Action is the

initial

demotion

N2M and

C1M

Cite specific

authority for

action (i.e.,

Reg.

335.102, or

agency-

specific

authority),

and cite

specific

authority for

action (i.e.,

Reg.

351.201(b),

or agency-

specific

authority)

X37, X45, and

X61

10

Action is a

subsequent

demotion

during grade

retention

period

X37, X38,

X45, and X61

11

Contracting out

of functions

under OMB

Circular A-76

when employee

is entitled to

grade retention

under 5 U.S.C.

5362

Action is the

initial

demotion

PNR and

VMJ

Reg.

351.603 (A-

76) and 5

U.S.C.

5362(a)

X37, X61, and

X45

12

Action is a

subsequent

demotion

during grade

retention

period

X37, X38,

X61, and X45

Chapter 14: Guide to Processing Personnel Actions

Table 14-I: Position Change Actions in the Competitive Service, Continued

42

Rule

If Basis of

Action Is

And

And Selection

Was From

Then

NOAC

Is

NOA Is

Auth

Code Is

(See

Note 5)

Auth Is

Required

Remarks

(See Note 1)

Notes

Remarks

13

Movement of

employee as a

result of failure

to satisfactorily

complete

supervisory or

managerial

probationary

period, back to

the position

from which

promoted (or an

equivalent one)

Employee was

entitled to

grade

retention in

that former

position and is

entitled to

complete the

remainder of

the original

period of

grade

retention

740

Psn Chg

L9M

Cite specific

authority for

action (i.e.,

Reg.

315.907, or

an agency

specific-

authority)

X37, X61, and

X45

1. See Table 14-L to

translate codes into

actual remarks.

3. Document as a

detail a temporary

or time-limited

assignment to a

position at the same

grade as that of the

position the

employee occupies.

5. >Use Secondary

LAC “ZBB” for

actions in support of

the Infrastructure

Investment and

Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

14

Movement of

employee to a

position at a

grade below the

retained grade

when the grade

retention

continues

Change is on

a time-limited

basis (see

Note 3 of this

table)

Agency’s

Reemploy-ment

Priority List

741

Psn Chg

NTE

(date)

NUM

Reg.

330.207

X37, X45, and

X61

15

Agency’s Career

Transition

Assistance Plan

ABR

Reg.

330.608

16

Movement of

employee to a

position at a

grade below the

retained grade

when the grade

retention

continues

Change is on

a time-limited

basis (see

Note 3)

Sources other

than the

agency’s

Reemployment

Priority List or

Career

Transition

Assistance Plan

N2M

Cite specific

authority for

action (i.e.,

Reg.

335.102, or

an agency-

specific

authority)

17

Action is

without time

limitation

740

Psn Chg

18

Agency’s Career

Transition

Assistance Plan

ABR

Reg.

330.608

19

Agency’s

Reemploy-ment

Priority List

NUM

Reg.

330.207

Chapter 14: Guide to Processing Personnel Actions

Table 14-I: Position Change Actions in the Competitive Service, Continued

43

Rule

If Basis of

Action Is

And

And Selection

Was From

Then

NOAC

Is

NOA Is

Auth

Code Is

(See

Note 5)

Auth Is

Required

Remarks

(See Note 1)

Notes

Remarks

20

Movement of

employee who

is on grade

retention back

to a position at

the retained

grade (see

Note 4)

Action is

without time

limitation

Agency’s

Reemployment

Priority List

740

Psn

Change

NUM

Reg.

330.207

X65

1. See Table 14-L to

translate codes into

actual remarks.

4. When employee

is moved to a

position at a grade

higher than the

retained grade,

document the

action as a

70

(date).

5. >Use Secondary

LAC “ZBB” for

actions in support of

the Infrastructure

Investment and

Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

21

Agency’s Career

Transition

Assistance Plan

ABR

Reg.

330.608

22

Sources other

than the

agency’s

Reemployment

Priority List or

Career

Transition

Assistance Plan

N2M

Cite specific

authority for

action (i.e.,

Reg.

335.102, or

an agency-

specific

authority)

23

Movement of

employee who

is on grade

retention back

to a position at

the retained

grade (see

Note 4)

Action is on a

time-limited

basis

741

Psn Chg

NTE

(date)

24

Agency’s Career

Transition

Assistance Plan

ABR

Reg.

330.608

25

Agency’s

Reemployment

Priority List

NUM

Reg.

330.207

26

Extension of

Position Change

NTE

Competitive

procedures

were used for

this extension

or for the

initial Position

Change Not to

Exceed

Agency’s

Reemployment

Priority List

770

Ext of

Psn

Change

NTE

(date)

NUM

Reg.

330.207

K12

27

Agency’s Career

Transition

Assistance Plan

ABR

Reg.

330.608

28

Sources other

than the

agency’s

Reemployment

Priority List or

Career

Transition

Assistance Plan

N3M

Cite specific

authority for

action (i.e.,

Reg.

335.102

Comp, or an

agency

specific

authority)

Chapter 14: Guide to Processing Personnel Actions

Table 14-I: Position Change Actions in the Competitive Service, Continued

44

Rule

If Basis of

Action Is

And

And Selection

Was From

Then

NOAC

Is

NOA Is

Auth

Code Is

(See

Note 5)

Auth Is

Required

Remarks

(See Note 1)

Notes

Remarks

29

Extension of

Position Change

NTE

Competitive

procedures

were not used

for this

extension or

for the initial

Position

Change Not to

Exceed

770

Ext of

Psn Chg

NTE

(date)

N8M

Cite specific

authority for

action (i.e.,

Reg.

335.102

Except to

Comp, or an

agency-

specific

authority)

1. See Table 14-L to

translate codes into

actual remarks.

5. >Use Secondary

LAC “ZBB” for

actions in support of

the Infrastructure

Investment and

Jobs Act (P.L. 117-

58).<

Jump to

listing of

Remarks

required in

special

situations

(Use as many

remarks as

are

applicable)

Jump to

listing of

Codes and

corresponding

remarks

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

45

Table 14-J. Position Change Actions in the Excepted Service

>Notes and Remarks columns have been added.<

Rule

If Basis for

Action Is

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Note

1 and 6)

Required

Remarks

(See

Note 2)

Notes

Remarks

1

Reorganization

or

reclassification

decision that

Assignment

can be

made under

the

Action is

the initial

demotion

740

Psn Chg

(Same

auth

code as

was

(Same

authority

as was

used for

X37, X61

and X45

1. If appointment was

made using special

selection priority under the

agency’s Career Transition

Jump to listing of

Remarks required

in special

situations (Use as

2

Action is a

X37, X38,

management

authority

subsequent

used for

the appt)

X61 and

Assistance Program

many remarks as

has announced

in writing

that was

used for

employee's

appointment

demotion

during

grade

retention

period

the

appt)

and RJM

and Reg.

536.202(a)

X45

(CTAP), cite “ABR: Reg

330.608” following the

authorities required by this

table and ZLM, if used.

2. See Table 14-L to

translate codes into actual

remarks.

6. >Use Secondary LAC

are applicable)

Jump to listing of

Codes and

corresponding

remarks

3

Employee is

serving

under the

VRA

Action is

the initial

demotion

J8M and

RJM

Pub. L.

107-288

and Reg.

536.202(a)

X37, X61

and X45

4

Action is a

X37, X38,

authority

subsequent

X61 and

“ZBB” for actions in

demotion

during

grade

retention

period

X45

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

Chapter 14: Guide to Processing Personnel Actions

Table 14-J: Position Change Actions in the Expected Service, Continued

46

Rule

If Basis for

Action Is

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Note

1 and 6)

Required

Remarks

(See

Note 2)

Notes

Remarks

5

Change in

employee's

grade due to

position

reclassification

when employee

is entitled to

grade retention

under 5 U.S.C.

5362(b) (see

Note 3)

Assignment

can be

made under

authority

that was

used for

employee's

appointment

Action is

the initial

demotion

740

Psn

Change

(Same

auth

code as

was

used for

the

appt)

and VQJ

(Same

authority

as was

used for

the appt)

and 5

U.S.C.

5362(b)

X37, X61

and X45

1. If appointment was

made using special

selection priority under the

agency’s Career Transition

Assistance Program

(CTAP), cite “A Reg

330.608” following the

authorities required by this

table and ZLM, if used.

2. See Table 14-L to

translate codes into actual

remarks.

3. Use NOA 740/Position

change whether employee

remains in the position

that was reclassified or

moves to another position.

6. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

Jump to listing of

Remarks required

in special

situations (Use as

many remarks as

are applicable)

Jump to listing of

Codes and

corresponding

remarks

6

Change in

employee's

grade due to

position

reclassification

when employee

is entitled to

grade retention

under 5 U.S.C.

5362(b) (see

Note 3)

Employee is

serving

under the

VRA

authority

Action is a

subsequent

demotion

during

grade

retention

period

(Same

auth

code as

was

used for

the

appt)

and VQJ

(Same

authority

as was

used for

the appt)

and 5

U.S.C.

5362(b)

X37, X38,

X61 and

X45

7

Action is

the initial

demotion

J8M and

VQJ

Pub. L.

107-288

and 5

U.S.C.

5362(b)

X37, X61,

and X45

8

Change in

Employee is

Action is a

J8M and

Pub. L.

X37, X38,

employee's

serving

subsequent

VQJ

107-288

X61, and

grade as a

result of

position

reclassification

when employee

is entitled to

grade retention

under 5 U.S.C.

5362(b) (see

Note 3)

under the

VRA

authority

demotion

during

grade

retention

period

and 5

U.S.C.

5362(b)

X45

Chapter 14: Guide to Processing Personnel Actions

Table 14-J: Position Change Actions in the Expected Service, Continued

47

Rule

If Basis for

Action Is

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Note

1 and 6)

Required

Remarks

(See

Note 2)

Notes

Remarks

9

Reduction in

force

Employee is

entitled to

grade

retention

Action is

the initial

demotion

740

Psn

Change

PNM

and VMJ

Reg.

351.603

and 5

U.S.C.

X37, X61,

and X45

1. If appointment was

made using special

selection priority under the

agency’s Career Transition

Jump to listing of

Remarks required

in special

situations (Use as

10

Action is a

X37, X38,

under 5

subsequent

5362(a)

X61, and

Assistance Program

many remarks as

U.S.C.

5362(a)

demotion

during

grade

retention

period

X45

(CTAP), cite “ABR: Reg

330.608” following the

authorities required by this

table and ZLM, if used.

2. See Table 14-L to

translate codes into actual

remarks.

4. Document as a detail a

are applicable)

Jump to listing of

Codes and

corresponding

remarks

11

Contracting out

of functions

under OMB

Circular A-76

Employee is

entitled to

grade

retention

Action is

the initial

demotion

PNR and

VMJ

Reg.

351.603

(A-76) and

5 U.S.C.

X37, X61,

and X45

12

Action is a

X37, X38,

under 5

subsequent

5362(a)

X61, and

temporary assignment to a

U.S.C.

5362(a)

demotion

during

grade

retention

period

X45

position at the same grade

as that of the position the

employee occupies.

6. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

13

Movement of

an employee

who is already

on grade

retention to a

position at a

grade below

*** >their<

retained grade

when grade

retention

continues

Assignment

is made

under the

authority

that was

used for

employee's

appointment

Change is

on a time-

limited

basis (see

Note 4)

741

Psn

Change

NTE

(date)

(Same

auth

code as

was

used for

the

appt)

(Same

authority

as was

used for

the appt)

X37, X61,

and X45

14

Change is

without

limitation

740

Psn

Change

Chapter 14: Guide to Processing Personnel Actions

Table 14-J: Position Change Actions in the Expected Service, Continued

48

Rule

If Basis for

Action Is

And

Then

NOAC

Is

NOA Is

Auth

Code Is

Auth Is

(See Note

1 and 6)

Required

Remarks

(See

Note 2)

Notes

Remarks

15

Movement of

an employee

who is already

on grade

retention to a

position at a

grade below

*** >their<

retained grade

when grade

retention

continues

Employee is

serving

under the

VRA

authority

Change is

on a time-

limited

basis (see

Note 4)

741

Psn

Change

NTE

(date)

J8M

Pub. L.

107-288

X37, X61,

and X45

1. If appointment was

made using special

selection priority under the

agency’s Career Transition

Assistance Program

(CTAP), cite “ABR: Reg

330.608” following the

authorities required by this

table and ZLM, if used.

2. See Table 14-L to

translate codes into actual

remarks.

4. Document as a detail a

temporary assignment to a

position at the same grade

as that of the position the

employee occupies.

5. When employee is

moved to a position at a

grade higher than the

retained grade, the action

is documented as a

70

6. >Use Secondary LAC

“ZBB” for actions in

support of the

Infrastructure Investment

and Jobs Act (P.L. 117-

58).<

Jump to listing of

Remarks required

in special

situations (Use as

many remarks as

are applicable)

Jump to listing of

Codes and

corresponding

remarks

16

Employee is

serving

under the

VRA

authority

Change is

made

without

time

limitation

740

Psn

Change

J8M

Pub. L.

107-288

X37, X61,

and X45

17

Employee who

is on grade

retention

moves back to

a position at

*** >their<

retained grade

(see Note 5)

Change is

made under

the

authority

that was

used for

employee's

appointment

Change is

on a time-

limited

basis

741

Psn

Change

NTE

(date)

(Same

auth

code as

was

used for

the

appt)

(Same

authority

as was

used for

the appt)

18

Change is

without

time

limitation

740

Psn

Change

X36

19

Employee is

serving

under the

VRA

authority

Change is

on a time-

limited

basis

741

Psn

Change

NTE

(date)

J8M

Pub. L.

107-288

20

Change is

without

time

limitation

740

Psn

Change

X36

21

To extend a

position change

NTE

770

Ext of

Psn

Change

NTE

(date)

(Same

auth

code as

for the

Psn

Change

NTE)

(Same

authority

as for the

Psn

Change

NTE)

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

49

Table 14-K. Remarks Required in Special Situations (Use as many remarks as are applicable)

Return to table 14-A, 14-B, 14-C, 14-D, 14-E, 14-F, 14-G, 14-H, 14-I, 14-J

>Notes column has been added.<

Rule

If the Employee

And

Then Code for

Remark Is

(See Note 1)

Notes

1

Has been employed on an

intermittent basis

Will now be on a full-time or part-time work schedule

G30

1. See Table 14-L to

translate codes into

actual remarks.

2

Elected not to enroll in a health

benefits plan

Is now moving under jurisdiction of a different payroll

office

B02

3

Cancelled health benefits

enrollment

B01

4

Is occupying a successor position

in the competitive service

The grade or series of the position is being changed by

reclassification of substantially the same duties

K19

5

Is entitled to a retained (or saved)

rate of pay

Under an authority other than 5 CFR part 536

P17

6

Has had retained (or saved) rate

of pay

The action will terminate retained (or saved) rate of pay

X42

7

Is being promoted

Action results in termination of grade retention

entitlement

X36

8

Will have salary set on the basis of a higher rate earned

previously

P01

9

Is being returned to the

permanent position after a

temporary promotion

While on temporary promotion completed requirements

for WGI at the grade of the permanent position

P19

10

Is being placed in a General

Schedule position where employee

will supervise higher paid

employees under another pay

system

Employee's rate of pay is being adjusted so employee will

be paid at a higher rate than the employees supervised

P72

11

Qualifies for the position based on

a training agreement

The action places the employee directly into the target

occupation

E56

Chapter 14: Guide to Processing Personnel Actions

Table 14-K: Remarks Required in Special Situations, Continued

50

Rule

If the Employee

And

Then Code for

Remark Is

(See Note 1)

Notes

12

Has satisfactorily completed

training under an agreement that

placed employee directly into the

target occupation

E37

1. See Table 14-L to

translate codes into

actual remarks.

13

Is changing position title, series,

or grade

Change is a result of a position survey

K27

14

Change is a result of a change in classification standards

K23

15

Requests a reassignment to a

position with less promotion

potential or requests a change to

lower grade, level, or band

M20

16

Is being repromoted to a grade

not above that from which

downgraded

The downgrade was not from personal cause or at the

employee's request

K17

17

Is in the excepted service

Has been selected for the position under an agency merit

promotion or merit staffing program

K12

18

Was selected for reassignment

without regard to agency's merit

staffing and merit promotion

requirements

Position for which selected is at the full performance level

or band (i.e., position is not at a grade below the target

grade of an established career ladder or training program

and/or otherwise being filled at a grade below the full

performance level grade of the position)

K18

19

Is in the competitive service

Position to which employee is being assigned has

promotion potential

K20

20

Has been serving on a Promotion

NTE

K16

21

Has been serving on a Position

Change NTE

K50

22

Moves to a position for which a

special rate of pay has been

established under 5 U.S.C. 5305

for recruitment and retention

P05

Chapter 14: Guide to Processing Personnel Actions

Table 14-K: Remarks Required in Special Situations, Continued

51

Rule

If the Employee

And

Then Code for

Remark Is

(See Note 1)

Notes

23

Is being assigned to a supervisory

(or managerial) position in the

competitive service

Prior service satisfies required supervisory (or

managerial) probationary period

E45

1. See Table 14-L to

translate codes into

actual remarks.

24

Employee is not subject to a probationary period because

of having served in a supervisory (or managerial)

position before the effective date of this requirement

E44

25

Prior service has not satisfied a required probationary

period

for occupying a supervisory (or managerial) position

E46

26

Is changed to lower grade for

personal cause

Grade retention entitlement is terminated

X65 and X49

27

Pay retention entitlement is terminated

X42 and X49

28

Requests a change to lower grade

Action results in termination of grade retention benefits

X65 and M20

29

Action results in termination of pay retention benefits

X42 and M20

30

M20

31

Is entitled to grade retention

under 5 U.S.C. 5362

Retained grade is equivalent to the one actually held

prior to

the reduction that entitled employee to grade retention

X35

32

Is entitled to pay retention under

5 U.S.C. 5363

Salary is 150% of maximum rate of grade to which

assigned

X41

33

X40

34

Is being reassigned or voluntarily

changed to a lower grade

Agency modified OPM qualification standards to qualify

employee for the position

K01

35

Is being placed on a position for

which qualifications have been

waived as authorized under 5 CFR

351.703

K02

36

Is being retained on the agency's

rolls under a temporary exception

to RIF release

The retention has been documented with a

755/Exception to RIF Release action

K60

37

Will receive payment for AUO as

part of *** >their< total salary

P81

Chapter 14: Guide to Processing Personnel Actions

Table 14-K: Remarks Required in Special Situations, Continued

52

Rule

If the Employee

And

Then Code for

Remark Is

(See Note 1)

Notes

38

Is detailed to a State or local

government, or other eligible

organization under the IPA

K46

1. See Table 14-L to

translate codes into

actual remarks.

39

Will receive availability pay as part

of *** >their< total salary

P99

40

Is a senior political appointee

whose position is subject to the

pay freeze for certain senior

political officials

P83

Chapter 14: Guide to Processing Personnel Actions

Chapter 14: Promotions; Changes to Lower Grade, Level, or Band; Reassignments; Position Changes; and Details

53

Table 14-L. Codes and Corresponding Remarks (Promotion; Change-to-Lower Grade, Level or Band; and

Position Change)

>Notes column has been added.<

Rule

If Code Is

Then the Remark Is

Notes

1

B01

Cancelled health benefits.

>Reserved

for Future

Use<

2

B02

Elected not to enroll for health benefits.

3

E37

Satisfactorily completed training prescribed under training agreement. Meets basic qualifications for

other positions in this series.

4

E44

Probationary period for supervisory (or managerial) position not required.

5

E45

Probationary period for supervisory (or managerial) position completed.

6

E46

Subject to completion of (enter period) probationary period for assignment to supervisory (or

managerial) position beginning (date).

7

E56

Qualified for this position only under training agreement. Not eligible for other positions in this series

until satisfactorily completes prescribed training.

8

G30

Intermittent employment totaled (number) hours in pay status from (date) to (date).

9

K01

Qualification requirements modified because of general OPM amendment.

10

K02

Qualifications waived per Reg. 351.703.

11

K12

Selected from (cite the number of the agency's merit promotion certificate or list of eligibles) dated

(date).

12

K13

Removes temporary limitation placed on the last action.

13

K16

From Promotion NTE (date).

14

K17

Repromotion to grade, level, or band not above that from which downgraded without personal cause

and not at employee's request.

15

K18

Position is at the full performance level >or band.

16

K19

Successor position—employee retained in competitive service.

17

K20

Full performance level of employee's position is (enter pay plan and grade, level, or band).

18

K23

Result of change in classification standards.

19

K26

Result of additional duties and responsibilities.

20

K27

Result of position review.

21

K43

Result of failure to satisfactorily complete probationary period for a supervisory (or managerial)

position.

Chapter 14: Guide to Processing Personnel Actions

Table 14-L: Codes and Corresponding Remark, Continued

54

Rule

If Code Is

Then the Remark Is

Notes

22

K46

Detailed to (enter name of State or local government or educational institution) under the

Intergovernmental Personnel Act (IPA)

>Reserved

for Future

Use<

23

K50

From Position Change NTE (date).

24

K60

Action is in lieu of RIF separation of employee retained under temporary exception.

25

M20

Action at employee's request.

26

P01

Previously employed at (pay plan; grade, level, or band; rate).

27

P05

Special rate under 5 U.S.C. 5305.

28

P17

Entitled to retained (or saved) rate of pay until (date); otherwise pay would be (pay plan; grade, level,

or band; and step if applicable).

29

P19

Salary includes WGI for which employee became eligible on (date).

30

P72

Salary in block 20 includes supervisory differential of $_______.

31

P81

Salary in block 20 includes AUO of $_________.

32

P83

*** >The employee occupies a position subject to the pay freeze for certain senior political officials.

Notwithstanding otherwise applicable pay statues and regulations, pay may be set and adjusted only in

accordance with applicable provisions of the pay freeze statute.<

33

P99

Salary in block 20 includes availability pay of $__________.

34

X35

The retained pay plan and grade (pay plan and grade) is equivalent to (pay plan and grade), the

position from which reduced.

35

X36

Grade retention entitlement terminated. No further entitlement to grade or pay retention.

36

X37

Employee is entitled to retain grade of (pay plan and grade) through (date).

37

X38

On (date) employee will be entitled to retain grade of (pay plan and grade) through (date) provided the

preceding period of grade retention is not terminated earlier.

38

X40

Employee is entitled to pay retention.

39

X41

Salary is 150% of maximum rate of grade to which assigned.

40

X42

Pay retention entitlement terminated.

41

X45

Retained grade will be used to determine employee's pay, retirement and insurance benefits,

promotion, and training eligibility.

42

X49

Change to lower grade, level or band is for personal cause.

43

X61

Retained grade will not be used for purposes of reduction in force.

44

X65

Grade retention entitlement is terminated.

Chapter 14: Guide to Processing Personnel Actions