Statewide Term Contract
5610A – Furniture
5610A – Furniture
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Bid Number
DPC-926634448-BAJ
Contract Name
Furniture
Effective Dates
July 15, 2024 – July 14, 2027, with two optional two-year renewals
Awarded
Vendors and
Contacts
STC 5610A - Awarded Vendors and Pricing Information.xlsx
Contract Covers
This contract covers comprehensive product lines from multiple manufacturers,
including new, unused and in-current-production commercial and institutional quality
furniture of all types, covering the state’s normal requirements in the categories listed
below.
Category I: Casegoods (Desks, Credenzas, Conference Tables)
Subcategory A: Wood Office Desks and Casegoods (Fully Assembled)
Subcategory B:
Laminate Office Desks and Casegoods Desks (Modular Construction)
Category II: Classroom
Subcategory A: Chairs, General Purpose, Metal, and Chair Desks, Classroom
Subcategory B: Tables, Pupil, Metal
Subcategory C: Desks, Teacher's, Metal
Subcategory D: Tables, General Purpose, Metal
Subcategory E: Tables, Computer, Classroom
Subcategory F: Furniture, Library, Wooden
Category III: Bookcases
Subcategory A: Bookcase, Wood, Office
Category IV: Ergonomic Chairs
Subcategory A: Ergonomic Chairs
Category V: Office Swivel & Side Chairs
Subcategory A: Wood, Office Side Chairs
Subcategory B: Office Swivel Chairs
Category VI: Computer
Subcategory A: Furniture, Computer
Category VII: Mobile & Folding
Subcategory A: Chairs, Metal Folding
Subcategory B: Tables, Folding
Subcategory C: Tables, Mobile, Folding
Subcategory D: Mobile Storage Equipment, Folding Chairs
Category VIII: Upholstered Seating
Subcategory A: Lounge Seating, Upholstered (Matching Sofa, Loveseat, Chair
Only)
5610A – Furniture
Subcategory B: Lounge Seating, Upholstered (Sectional and Ganged Seating Only
Category IX: Commercial Dining
Subcategory A: Chairs, Dining, Hospitality, General Purpose (Wood, Upholstered
Type)
Subcategory B: Chairs, Dining, Hospitality, General Purpose (Metal, Upholstered
Type)
Subcategory C: Tables, Dining
Subcategory D: Occasional Tables
Category X: Metal Cabinets
Subcategory A: Lateral, Metal
Subcategory B: Vertical. Metal
Subcategory C: Storage, Metal
Category XI: Cosmetology
Furniture, Cosmetology
Category XII: Office Systems, Open Plan
Office Systems, Open Plan, Panel System
Category XIII: Desks, Sit-To-Stand
Desks, Sit-To-Stand
Category XIV: Shelving, Metal, Wood Library
Shelving, Metal, Wood Library
Category XV: Dormitory
Dormitory (Desks, Dresser, Loft, Cabinet, Armoire, Bunkbed, Nightstand, etc.)
Category XVI: Outdoor Furniture
Benches, Picnic Tables, Gazebos, Patio, Seating, Outdoor Dining Tables
Category XVII: Residential, Institutional, Library, Academic, Molded Furniture
Tables, Seating, Dining Tables, Desks, Dresser, Cabinet, Armoire, Nightstand, etc.
Mandatory
Contract This is a mandatory statewide term contract for state agencies, departments, institutions,
universities and community colleges, unless exempted by North Carolina general statute.
Additionally, non-mandatory entities, including schools and local government, may use
this contract if allowed by general statute.
Special Note
Division of Adult Correction, Department of Public Safety Products Preference (§
148-134)
All agencies shall give preference to Correction Enterprises when purchasing furniture.
Furniture may be purchased from this contract only when it has been determined that
Correction Enterprises cannot satisfy the requirement or item(s) will not be available when
needed. The purchasing file should contain a waiver from Correction Enterprises stating
that the item(s) cannot be supplied, and products can be accessed by clicking on the link
above.
Minimum Order
The minimum order that shall qualify for prepaid FOB transportation is $250.00 for a
single order. The buying entity shall be required to use this contract for orders less than
the minimum order amount. However, in such cases the order may be shipped prepaid
and actual transportation charges may be added to the invoice as a separate line item. The
transportation costs charged for orders below the minimum order amount shall be
commensurate with or less than shipping charges of major small package shippers such as
5610A – Furniture
the United States Postal Service. No surcharge or handling charge shall be added or
assessed for such orders. Vendor must provide an estimated shipping amount to the
buying entity upon request.
Equipment
Installation
Installation of items requiring custom or complex fitting or assembly efforts due to the
nature of the item (such as an executive desk with attached return and credenza, or a
library shelving system) may be billed under the following conditions: the amount of the
installation charge is identified in vendor’s catalog in conjunction with the relevant item,
the buying entity is provided an option to affirmatively accept or decline installation
services at the time of ordering, and any approved charge is listed as a separate line
item on the purchase order and invoice.
Acceptance and approval of charges for installation of such items shall be at the sole
discretion of the buying entity. Any resulting damage to the item or to other s
tate property
during the installation by the vendor shall be repaired at the vendor's sole expense.
General set-up activities needed to make an item ready for use (such as insertion of
adjustable shelves into a bookcase or placing a desk chair onto its pedestal) shall not be
considered installation and shall be included in the contract price.
Delivery Information
Standard delivery shall be made to the location specified by the buying entity in the
purchase order, ready for use. Inside means any location within a state entity's occupied
building. Ready for use means the furniture is unpacked, assembled, inspected and free
of patent defects or damage. Vendors must anticipate and make necessary
arrangements for access to the delivery location, considering the presence and
availability of elevators, steps, parking and hours of operation. Vendors shall be
responsible for the removal and disposal of all packaging materials, and any other
debris resulting from the standard delivery of goods, from the buying entity ’s location.
Unless otherwise agreed-upon by the buying entity, the vendor shall furnish the buying
entity with written acknowledgement of the delivery date at least fourteen (14) calendar
days prior to shipment.
Transportation Cha
rges
All items are to be delivered FOB destination with all delivery/transportation charges and
all standard equipment for operational use, along with additional accessories and
manuals/literature requested.
Return Policy
Vendors shall accept merchandise returns from buyers for a period of thirty (30) business
days after delivery. Vendor shall provide full credit or full refund to buyers, whichever a
buyer requests, within thirty (30) business days on all returns of an ordered item that (1) is
a stock item in original packaging and in re-sellable condition; (2) is not a specialty or
customized item; (3) is defective or damaged; (4) is a return of an incorrect product
shipped; (5) results from a vendor order entry error; or (6) is non-conforming due to any
other cause reasonably assumed to be the fault of the vendor.
Warranty
The manufacturer’s standard warranty shall apply. In addition to the standard warranty,
vendor guarantees all items delivered to be free from all defects in material, packaging
and workmanship, and from product failures for a minimum of ten (10) years from the
date of acceptance. Vendor agrees to repair or replace non-conforming items promptly
at no charge to the buying entity.
Order Placement
Orders may be placed with awarded manufacturers or dealers providing eligible
products under the following methods:
• North Carolina’s Furniture Specifications
5610A – Furniture
•
Federal GSA Furniture Schedule
• ANSI/BIFMA Standards
Note: Prior to placing an order, entities should always check the STC 5610A - Awarded
Vendors and Pricing Information.xlsx as it may be updated frequently.
Loaded into
e
Procurement
Yes, catalog or ordering instructions will be loaded in eProcurement regarding how to
place orders under this contract. Vendors will provide catalogs and product literature
upon request to assist in selecting the type of furniture needed.
e
Procurement Help
Desk
(888) 211-7440
Contract Manager
Ian Fox - (984) 236-0211
Contract A
ddenda