FCCS Course Administration 2017

FCCS: Crisis Management

Course Administration

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FCCS: Crisis Management

Course Administration

Now that you have purchased a course license for Fundamental Critical Care Support, please read through this

document to ensure that you have everything you need for your upcoming course(s). All materials needed to run the

course are available electronically through the Licensed Activities Portal.

The Society of Critical Care Medicine’s (SCCM) Licensing Team conducts the day-to-day operations of all licensed

programs. If you have any questions about running your course, please contact:

SCCM Licensing Team

Society of Critical Care Medicine

500 Midway Drive

Mount Prospect, IL 60056 USA

Phone: +1 847 827-6869

[email protected]g

Course Responsibilities, Costs, and Resources

SCCM Responsibilities

Course Site Responsibilities

SCCM is responsible for maintaining course

records. This includes:

• Current approved course consultants

• Current approved instructors and teaching

records

• Course locations, along with acting

directors and submitted course rosters

• Demographic information for enrolled

course learners (if course learners

provide this information)

The course director/course coordinator is responsible for

planning and conducting the course. This includes:

• Faculty selection

• Course marketing*, registration, and logistics

• Obtaining equipment

• Establishing learner registration processes

• Requesting necessary course resources (audiovisual

equipment, skills station equipment, catering, etc.)

• Annual license holders are expected to keep materials

related to running the courses as long as a license is active.

*If a site creates its own marketing materials for the course,

SCCM must approve the materials before distribution. For more

information, contact licensing@sccm.org

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Course Administration

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SCCM Provides

Course Site Provides

• Administrative materials and support for

planning and running a course

• Presentations

• Skill station curriculum

• Pre- and posttests

• Course textbook

• Certificates for learners who complete

the course

• Travel expenses for course consultant and visiting

instructors

• If requested, honorarium should be a reasonable,

negotiated fee to cover time away from practice or may be

provided pro bono upon request. The amount should be

arranged between the course site and consultant/visiting

instructor.

•

Comfortable meeting room seating and food and beverages

(for breaks and meals)

•

Materials for course learners and instructor packets

•

Equipment for presentation delivery (including LCD

projector)

•

Equipment for skill stations

• Accredited continuing education (ACE) for learners

(optional)*

* Because SCCM is not directly involved in the course offering, it cannot issue ACE credit to learners for live course

offerings. If the institution or course sponsor is a national- or state-accredited ACE provider, it may wish to grant ACE

credit for the course.

Purchasing a License

Course sites typically include hospitals, universities, nonprofit institutions, and SCCM-approved licensed organizations.

The site must purchase a license to run the course electronically through the Licensed Activities Portal.

The order should

include the number of learners for the course (may be adjusted later).

Orders are reviewed and approved within two weeks, based on these criteria:

• Availability of course supplies and support personnel

• Number of participating instructor faculty

• Approved course consultant (first course only, one day required)

• Institution’s previous experience in holding the course, as evaluated by learners

After a license order is approved, the site will have access to course materials through the Licensed Activities Portal.

The FCCS: CM course must be held over one full day to cover all course materials. If requested, the SCCM Licensing

Team may approve plans to extend the course beyond one day.

Once a site selects a course date, the date should be added to the order in the Licensed Activities Portal.

When entering

the course date, you will be asked to confirm whether the date can be posted on the SCCM website.

Course Faculty

Hosted courses are administered and presented by a course coordinator, director, consultant (if needed), and

instructors.

• The course coordinator will provide administrative, organizational, and other types of support.

• The course director will be the main contact for the course and is responsible for selecting instructors and

ensuring that courses run smoothly.

• The consultant will provide guidance, help with organization and administrative issues, and answer questions

about course content.

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Course Administration

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For a detailed description of these roles and the faculty

requirements for holding a course, review the Faculty

Eligibility and Responsibilities document, included

separately.

Course Planning

These documents and templates are available for the

course director/coordinator to use in the planning process:

• Faculty Eligibility and Responsibilities

• Course Planning Timeline

• Sample Course Agenda

• Skill Station Equipment List

• Skill Station Attendance Form

• Sample Letter to Course Learners

• Sample Letter to Course Instructors

Course Materials

The SCCM Licensing Team will work with the course

coordinator/director to ship textbooks. Electronic access to

course presentations, skill stations, and test materials will be provided to the site when the license is ordered.

Course textbooks should be mailed to learners from the course site. All other materials are available in the Licensed

Activities Portal. All presentations and skill stations should be included in the course materials.

Pretest. Learners should complete the pretest before the course begins, or it can be administered on site during

registration. It should not decrease teaching or skill station time. Collect pretests before the course starts, score and

share pretest score with learners during morning or lunch break.

Presentations. Each presentation should be covered in 30-45 minutes. Schedule variations are permitted for the

convenience of learners; however, minimum attendance requirements should be met for course completion. This is a

requirement and should be presented to learners in the introductory presentation.

Skill Stations. Skill stations offer hands-on teaching experience through case scenarios guided by instructor and learner

objectives. Instructors should use the case scenarios to generalize pertinent information, ensuring that the focus

remains on the objectives. Learners should be encouraged to answer the questions included within the skill stations, and

to participate by exhibiting physical skills whenever possible.

Notes for planning and conducting skill stations:

• Skill stations may be interspersed with lectures throughout the day or grouped together.

• Learner-to-instructor ratio is 8:1 for skill stations.

• Set up skill stations in two separate rooms. If possible, keep the skill station rooms close together and close to

the lecture area to help with movement through the stations.

• Allocate the same amount of time for each skill station.

• Additional instructional content is provided with some skill stations to allow the instructor considerable

latitude in the optional material discussed.

• Recommended equipment for skill stations is included in a separate document (Skill Station Equipment List).

• Be prepared with extra batteries and bulbs for laryngoscopes, extension cords, tape to hold cords in place, and

backup methods in case skill station equipment fails.

Tips for Holding a Successful Course

• It is important to provide reasonable time for

breaks and movement and a comfortably

cool, well-lit room.

• Healthy, low-sugar snacks have been

correlated with better performance and

should be served outside the lecture room.

• A laser, penlight, or other pointer should be

provided to instructors, and backup files of

course materials should be available.

• The course consultant or director should

briefly meet with instructors before each

morning and afternoon session to answer

questions, encourage communication, and

address any issues. This is also the time to

remind instructors to repeat vital points

covered in the test material.

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Course Administration

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Skill stations should be scored as pass/fail. Although this type of scoring introduces an element of subjectivity,

instructors evaluate learners as objectively as possible by adhering to the learner objectives.

Instructors should collect the Skill Station Attendance Form from each learner at the beginning of each station. As each

station is completed, the instructor should initial and score learner performance (pass or fail) and return the form to the

learner. Instructors should sign Skill Station Attendance Forms at the final skill station and submit them to the course

coordinator. SCCM does not need to receive these forms unless a learner’s final score is in dispute.

It is important that the learner has instructor approval for each skill station. This is a requirement for course completion.

Posttest. The posttest is a closed-book examination to be completed at the end of the course. Although the test is not

meant to be timed, 30 to 45 minutes is usually a sufficient time allowance. The test should be administered in a quiet,

monitored room. Learners will be tested on the textbook and material presented in the lectures.

A score of 70% or higher is needed to pass. The posttests should be scored and results returned to learners onsite. Test

documents should be collected and destroyed. After the course is complete, the course director/coordinator should

enter the results in the Licensed Activities Portal

Course Presentation

Patterned after Advanced Trauma Life Support (ATLS) and traditional Advanced Cardiac Life Support (ACLS) courses,

FCCS: CM is presented as a series of lectures followed by skill stations. The sequence of lectures and skill stations can

be varied to meet audience and facility needs.

The modularized

nature of the topics allows them to be emphasized

and ordered in a variety of ways

Learners should be informed, however, that they are responsible for material from the textbook and questions from

these sections will likely appear on the posttest. All FCCS : CM presentation topics should be presented.

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Course Administration

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FCCS: CM

Lectures

(Lectures in bold are core lectures that

are

required to be taught unless otherwise

noted)

FCCS: CM

Skill

Stations

(Skill stations in bold are required to be

taught.

Course directors are REQUIRED to pick at

least

one additional skill

station.)

Disaster Preparation for the Critical Care

Provider- Setting the Stage

2. The ICU’s Role in Disaster Response

Augmenting Critical Care Capacity During a

Disaster

Tertiary Triage, Allocation of Scarce Resources

in Disasters, and the Role of Palliative Medicine

in Disasters

5. Caring for Critically Ill Children During Disasters

6. Delivering Acute Care to Chronically Ill

Adults in Alternate Care Sites

7. Mass Shootings

8. Crisis Management in Natural Disasters

Intentional and Natural Outbreaks of Infectious

Disease

10. Burn and Blast Injury

11. Critical Care Management of Chemical Exposures

12. Critical Care Management of Radiologic

Exposures

1. Scenario 1 Mass Shooting

2. Scenario 2 Natural Disaster/Earthquake

**** Optional based on services provided by institution

Course Completion and Certificates

One certificate will be issued for each learner who successfully completes the course. This means the learner must:

• Attend the course

• Perform skill stations at a satisfactory level

• Pass the posttest with a score of 70% or greater

• Complete the learner evaluation

To obtain certificates for learners, the course director/coordinator should submit these materials through the

Licensed Activities Portal

within 30 days of course completion:

• Faculty listing, including module(s) taught by each

• Course roster, including name, email address, and profession for each learner

• Posttest scores

• Learner evaluations emailed to learners using the link to the portal

• Completed course site evaluation using the link in the portal

Once the materials are submitted, course coordinators/directors will have the ability to print or email PDF certificates to

learners who passed the course. Annual license holders are expected to keep materials related to running the courses as

long as a license is active.

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Course Administration

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Renewal of Training. Certificates include the date of course completion and will be valid for four years, after which the

“FCCS: CM trained” title will no longer apply unless the course is retaken. Certificates must be renewed

before they

expire. SCCM will not notify providers of upcoming certificate expiration.

Appeals/Grievance Process

In the unlikely event that a dispute arises that a course site cannot resolve to the learner’s satisfaction (eg, course

score), inform the learner how to initiate SCCM’s hosted course appeal process.

• The course learner should notify the SCCM Licensing Team of the matter in writing. The correspondence

should state the issue(s) disputed, the course site, and course dates.

• Additional information may be requested by SCCM.

• The FCCS Committee chairperson will arbitrate the dispute.

• The course learner may submit a final appeal to the SCCM Council if desired.

This process is in place to assist with difficult situations in which the course director and faculty believe that a learner

has not demonstrated sufficient understanding or skill proficiency to receive a passing score. If a course site is aware of

a learner’s dissatisfaction, the course director should notify the SCCM Licensing Team when returning materials after the

course is held. A simple phone call may resolve the dispute.