Table of Contents
• Cover ……………………………………………………………………………………………….. 1
• Table of Contents …………………………………………………………………………………. 2
• General Notes …………………………………………………………………………………….. 2
• Scope of Work ……….……………. DOS Work Order.dotx – Microsoft Word ……...…… 3
• Work Order Summary ……………. DOS Work Order.xltx – Microsoft Excel …………… 4
• Work Order Labor ……………….... DOS Work Order.xltx – Microsoft Excel …………… 5
• Work Order Expenses ………….... DOS Work Order.xltx – Microsoft Excel …………….. 6
• Work Order Staffing Plan ………… DOS Work Order.xltx – Microsoft Excel …………….. 7
• Invoice Summary ………………..... DOS Invoice.xltx – Microsoft Excel ………………….. 8
• Invoice Labor & Expenses ……..... DOS Invoice.xltx – Microsoft Excel ………………….. 9
• Progress Report …………………... DOS Invoice.dotx – Microsoft Word …………………. 9
1. All WOs and Invoices submitted to the City PM must come from the Prime only using the DOS
templates with original signatures. Correspondence between the Prime and its Subs may be
in any format. Also, once WOs and Invoices are finalized, print all sheets to PDF and email a
combined digital file (download free printer at www.cutepdf.com and utility at www.pdfill.com).
2. The order for WOs is: 1. Summary, 2. Labor sheets, 3. Expenses sheets, 4. Staffing Plan
(CM/CI) OR Schedule Timeline (otherwise), 5. Scope of Work. Duplicate
General Notes
(CM/CI) OR Schedule Timeline (otherwise), 5. Scope of Work. Duplicate
Expenses tabs as necessary to include all consultants, employees, tasks, and costs.
3. The order for Invoices is: 1. Summary, 2. Labor sheets, 3. Expenses sheets, 4. Backup
(varies), 5. Progress Report. Duplicate the Labor and Expenses tabs as necessary to include
all consultants, employees, tasks, and costs.
4. Fields that consultants fill in are shaded or highlighted. Every shaded/highlighted field
containing data is only a placeholder and must be modified or deleted accordingly. Many
shaded cells also validate data for accuracy upon input, while all other white cells are locked
and/or automatically generated from formulas. Verify accuracy of information with the CPM.
5. All employees, titles, rates*, labor hours, and expense costs in WOs and Invoices must
conform to the current PennDOT approved ECMS company overheads and roster as well as
the provisions of the governing version of PennDOT Publication 93 for projects that include
state and/or federal funding. (*for Invoices, current at time work was performed)
6. A WO may not exceed $500,000 (not including amendments). A WO Notice to Proceed
(NTP) may not precede the contract NTP, and is issued by the CPM once the WO is
finalized. The WO end date is the current contract end date.
7. Invoices must be separated by WO, and billing periods must fall within the contract
and WO terms. All charges in invoices must occur within the current respective billing
period indicated. Backup must be provided for ALL labor and ALL expense charges in
the form of timesheets (showing name/date/hours), receipts, logs, etc.
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