Event Ticket Sales and Accessible Seating Page 3 of 7
vii. Attendance at events is subject to all University policies, including but not
limited to, no smoking, no weapons, alcoholic beverage restrictions, food and
beverage restrictions, and non-solicitation.
viii. The University is committed to working with patrons on a case-by-case basis to
adequately accommodate individual needs.
c. Complimentary Tickets
i. Wh
en complimentary admission to an event is provided, the department
sponsoring the event shall establish policies for the distribution of complimentary
tickets and procedures to account for the complimentary tickets provided.
ii. C
omplimentary tickets may only be provided consistent with SDBOR and
University policies and procedures, as well as applicable state and federal laws
and applicable NCAA rules and requirements.
ii
i. All distributions of complimentary tickets must be documented and approved by
the department head or designee. For accountability and reconciliation purposes,
such documentation shall include the names of the recipients, their relationship to
the University (employee, retired employee, prospective employee, student,
prospective student, donor, alumni, sponsor), the name and University
relationship of the requestor (if different than the recipient), the ticket numbers of
each of the complimentary tickets, the face value of the tickets, the name and
date of the ticketed event, the nature of the event, and the time and location of the
event. If the complimentary ticket or tickets are provided to a University
employee, the record shall denote, per subpart (2)(c)(iv) below, whether it is a
taxable fringe benefit and, if not, under which exception the ticket was provided.
If the complimentary ticket or tickets are provided to a sponsor pursuant to a
sponsorship agreement, that fact shall be documented. Complimentary ticket
approval must also be in writing and maintained by the department for
accountability purposes.
i
v. Complimentary tickets provided to employees will be a taxable fringe benefit to
the employee unless they are provided under one of the following circumstances:
1.
Attendance is required for a business purpose (Internal Revenue Code
Section 132(d)). Employee is expected to be engaged during the event in
meeting a business purpose for the University either by directly
performing their job or by representing the University to outside
constituents (Internal Revenue Code Section 162(a)(1)).
2.
No additional cost services (Internal Revenue Code Section 132(b).
Event is not a sell-out and tickets were unsold after being offered for sale
to the general public in the normal course of business. Employee does
not receive the tickets prior to the day of the event.
3.
Award of occasional tickets of minimal value (Internal Revenue Code
Section 132(e)). Value of tickets provided to employee by employer on
an occasional basis is considered a de minimis fringe benefit and is not