17
Follett School Solutions ©2019
Adding Genre Data to Destiny
This section provides instructions for populating genre data into the MARC records of Destiny.
Note: Before proceeding with these steps, all work of mapping your materials into their genres – including
the shelving of the collection into their genre groups – should be completed. This is necessary to ensure
accuracy.
The changes you make in your data are based on the materials on the shelf. There may be more than one
way to accomplish some of the steps described. Also, steps presented are the easiest to describe using
equipment most commonly available to all Destiny customers.
Create barcode list les
The rst step in adding genre data to your Destiny records is to create a list of barcodes that are contained
in each genre. This is accomplished by placing a laptop on a rolling cart and using a scanner to scan all
the barcodes on the books in the genre into a text le. Follett recommends creating a separate le for each
genre and do all the scanning of a genre on one laptop. You can scan multiple genres at the same time using
multiple laptops and barcode scanners.
Equipment needed:
• Microsoft Windows
®
laptop computer with barcode scanner attached
• Rolling cart (such as an AV cart)
• USB ash drive (optional, if the laptop has internal storage)
1. Determine which genre will be scanned. Place the laptop on the movable cart and proceed to that area.
Optional: Insert the USB ash drive into the computer.
2. Click the Windows Start icon in the lower-left corner of the Windows interface.
3. Click All Programs > Accessories and select Notepad. The Notepad application opens.
4. In Notepad, click File > Save As. You will be prompted for the location you want to save the le. You
can save it to the Desktop or, if using a USB ash drive, save the le to that location. For the lename,
use the name of the genre you will be scanning. Click Save.
5. Click on the blank page in the Notepad application. The cursor should be at the top leftmost position.
Begin scanning barcodes on the materials in that genre. The scanner should automatically insert a
carriage return after the scan, so you end up with a list of barcodes numbers. Duplicate scans are not
a problem, so if you are not sure you scanned a barcode, scanning it again causes no harm. If you are
interrupted while scanning, save the le and turn a book sideways where you left off so you can easily
resume scanning.
6. After you have scanned a shelf of books, save the le. This is done by clicking File > Save in the
Notepad application. Pressing Ctrl + S on the keyboard at the same time will also save the le.
7. After you have scanned all the books in the genre, save the le again. You are now ready to scan the
next genre. It’s important to follow the next steps so you do not overwrite the le you just completed.
8. Open a new le in the Notepad application. This is done by clicking File > New. A blank page will open
in Notepad. As before, click File > Save As, and choose the same location for this le to be saved. Be
sure to use the next genre you are scanning as the lename.
9. Repeat these steps for each genre until all materials in all genres have been scanned into the le named
for the genre.
10. After all genres have been scanned, collect the Notepad text les onto a single USB drive. You should
have one le for each genre in your collection. Each le should contain all barcode scans for the
materials in that genre.