PS Form 3877 - Firm Mailing Book For Accountable Mail, Guide to Firm Mailers

The following instructions are for the preparation and use of the rm mailing book

for Adult Signature Required, Adult Signature Restricted Delivery, Certied Mail

Certied Mail Restricted Delivery, Collect on Delivery (COD), Insured Mail, Priority

Mail Express

, Priority Mail

(bearing an IMpb), Registered Mail™, Signature

Conrmation™, and Signature Conrmation Restricted Delivery:

1. Complete or print all forms in ink.

2. The name and address of the sender must appear at the top of each form.

3. A complete return address must appear on each article.

4. Make sure the articles are properly packaged.

5. Enter the postage, fees, and all other services in the appropriate columns on the

forms.

6. These additional extra services may also be added when available by standards

[see Mailing Standards of the U.S. Postal Service, Domestic Mail Manual (DMM

)

503.0] and under the following conditions:

a. Return Receipt service — The “Return Receipt Requested” endorsement

must be placed above the delivery address and to the right of the return

address on the article. For a hardcopy signature, you must ll in the return

address and article number on the PS Form 3811 (green return receipt card)

before attaching it to the article.

b. Restricted Delivery or Special Handling-Fragile service — The applicable

endorsement must be placed above the delivery address and to the right of

the return address on the article.

7. When the mailer describes and lists three or more individual pieces on

PS Form 3877, but does not present the pieces in the order shown on the sheets,

the mailer must consecutively number each entry line on the sheet and lightly

number each piece to show both the corresponding sheet and line number.

8. The total number of articles listed must be entered in the proper space at the

bottom of the form.

9. Complete a duplicate form for COD, Priority Mail Express, and Registered Mail

articles. One copy serves as the mailer’s receipt, the other as the acceptance

Post Ofce™ copy. See DMM 215.3.0.c.

10. All unused portions of the “Addressee” column must be obliterated by drawing a

diagonal line through the unused portion on each form.

11. Insured Articles:

a. Coverage ─ Postal insurance covers (1) the value to the contents at the time

of mailing, if lost or damaged, or (2) the cost of repairs. It does not cover

spoilage of perishable items. Coverage may not exceed the limit xed for

the insurance fee paid or the indemnity coverage if insurance is included in

the product at no additional charge. The maximum indemnity payable for

the reconstruction of nonnegotiable documents under Priority Mail Express

document reconstruction insurance is $100 per piece subject to additional

limitations for multiple pieces lost or damaged in a single catastrophic

occurrence. The maximum indemnity payable on Priority Mail Express

merchandise is $100 for domestic mail and $200 for international mail, but

optional insurance is available for up to $5,000 domestically and to some,

but not all countries. Consult either the DMM or the International Mail

Manual (IMM) for details of insurance limits and coverage online at

http://pe.usps.com/.

1. Domestic ─ Domestic insurance covers the actual (depreciated) value

of the contents or the cost of repairs. The limitations on coverage

include, but are not limited to the following: No coverage is provided for

consequential losses, delay, concealed damage, spoilage of perishable

items, articles improperly packaged, or articles too fragile to withstand

normal handling in the mail. (See DMM 609.4.3 for a complete list of non-

payable claims.)

2. International ─ International insurance coverage is subject to both

U.S. Postal Service

regulations and the domestic regulations of the

destination country. Insurance coverage varies by country and is not

available to some countries. The addressee must report damage of an

insured article’s contents to the delivering Post Ofce immediately. No

coverage is provided for delay, prohibited articles, concealed damage, or

consequential losses.

b. Filing Claims ─ Domestic indemnity claims must be led within 60 days

from the date the article was mailed. Visit www.usps.com/domestic-claims.

International indemnity claims for Registered Mail and Insured Mail may be

led after an inquiry has been completed. Visit www.usps.com/international-

claims. (Inquiry must be made within six (6) months from the date the

article was mailed). APO/FPO: Indemnity claims for Priority Mail Express

Military Service must be led within 180 days from the date of mailing.

Indemnity claims for all other classes of APO/FPO/DPO mail must be led

within one (1) year from the date of mailing. Retain the original mailing

receipt as proof of insurance until the claim is resolved. File a claim for

damage or for complete or partial loss of contents immediately but no later

than 60 days from the mailing date. Retain the mailing container, including

wrapping, packaging, and any contents received, and you must make them

available to the Post Ofce for inspection, retention, and disposition until the

claim is resolved. Submit sales slips, receipts, bills, or repair estimates to

substantiate your claim.

Appeals ─ Appeals of Postal Service™ decisions on claims must be

made within 30 days of the date of the original decision to Domestic

Claims Appeals. Submit appeals to the Accounting Service Center (see

DMM 608.8.0).

c. Only customers ling online may appeal a decision online through

www.usps.com/insuranceclaims/online.htm.

Firm Mailing Book For Accountable Mail

Guide To Firm Mailers

PS Form 3877, January 2017 (Instructions page 1 of 2) PSN 7530-02-000-9098

Senders of all domestic and international Registered Mail are required to declare

the full value of articles presented for registration. Neither the Postal Service nor its

postal employees are authorized to waive this requirement or to permit or condone

any violation or evasion of it.

Registered Mail Articles:

a. Avoid listing Registered Mail articles on the same form with any other

non-registered articles.

b. Afx red Label 200, Registered Mail, above the address and to the right of

the return address. Commercial mailers generating IMpb shipping labels

must use Label 200-N or USPS-approved facsimile in lieu of Label 200.

c. Avoid using tapes that will not absorb postmarking ink to seal Registered

Mail articles. See DMM 503.2.3.3.

For domestic articles, postal insurance is included in the fee for articles with a value

of at least $0.01 up to a maximum insured value of $50,000. Postal insurance is

not available for articles with no value ($0.00). The fees for articles valued over

$50,000 include insurance up to $50,000, and increasingly higher fees for handling

costs. The full value of the article must be declared at the time of mailing, as shown

in DMM 503.2.2.1, and the corresponding fee must be paid.

Indemnity for international Registered Mail (except to Canada) is extremely limited,

and is set by the Universal Postal Union. See IMM 333.

The maximum indemnity is $50,000 for domestic Registered Mail.

Domestically the fees for articles valued over $50,000 include insurance up to

$50,000, and charges for handling costs. These charges do not increase the

liability of the Postal Service.

Additional fees will be collected on domestic Registered COD Mail under the same

conditions as outlined for regular Registered Mail, except that the additional fee

shall be based on the amount by which the declared value of the article exceeds

the limit of indemnity payable for the Registered COD Mail fee paid.

See Notice 123, Price List, for fee schedules.

The following standards are furnished as guides in declaring the value of

representative types of matter commonly sent as Registered Mail:

Kind of Mail Matter Value to Be Declared

Negotiable Instruments

Instruments payable to bearer,

including stock certicates

endorsed in blank.

Market value.

(All values are based

on the value at the

time of mailing.)

Nonnegotiable Instruments

All registered bonds,

warehouse receipts,

checks, drafts, deeds, wills,

abstracts, and similar

documents. Certicates of

stock are considered

nonnegotiable so far as

declaration of value is

concerned unless they are

endorsed in blank.

No value, or replacement

cost if postal insurance

coverage is desired.

(See Note below.)

Money Full value.

Jewelry, Gems, Precious

Metals

Market value or cost.

Merchandise Market value or cost.

Nonvaluables

Matter not having intrinsic

value such as letters, les,

records, etc.

No value, or replacement

cost if postal insurance

coverage is desired.

(See note below.)

Note: Mailers who do not know replacement costs should contact a person or rm

familiar with such documents and determine replacement costs before the articles

are mailed.

PS Form 3877, January 2017 (Instructions page 2 of 2) PSN 7530-02-000-9098

Additional Instructions and Declaration of Value of Registered Mail

Name and Address of Sender Check type of mail or service

Afx Stamp Here

(for additional copies of this receipt).

Postmark with Date of Receipt.

£ Adult Signature Required £ Priority Mail Express

£ Adult Signature Restricted Delivery £ Registered Mail

£ Certied Mail

£ Return Receipt for

Merchandise

£ Certied Mail Restricted Delivery

£ Collect on Delivery (COD) £ Signature Conrmation

£ Insured Mail

£ Priority Mail

£ Signature Conrmation

Restricted Delivery

USPS Tracking/Article Number Addressee (Name, Street, City, State, & ZIP Code™) Postage (Extra

Service)

Fee

Handling

Charge

Actual Value

if Registered

Insured

Value

Due

Sender if

COD

ASR

Fee

ASRD

Fee

SCRD

Fee

Total Number of Pieces

Listed by Sender

Total Number of Pieces

Received at Post Ofce

Postmaster, Per (Name of receiving employee)

PS Form 3877, January 2017 (Page 1 of 2)

PSN 7530-02-000-9098

Complete in Ink Privacy Notice: For more information on USPS privacy policies, visit usps.com/privacypolicy.

Firm Mailing Book For Accountable Mail

Adult Signature Required

Adult Signature Restricted Delivery

Restricted Delivery

Return Receipt

Handling Charge - if Registered and over $50,000 in value

Signature Conrmation Restricted Delivery

Special Handling

Signature Conrmation

For three or more pieces with extra services presented for mailing at one time,

the mailer may use PS Form 3877 (rm sheet) or privately printed rm sheets in

lieu of the receipt portion of the individual form.

The Postal Service allows mailers to use privately printed or computer-generated

rm sheets that contain the same information and that are nearly identical to

the USPS-provided PS Form 3877, Firm Mailing Book For Accountable Mail.

For the locations where you are presenting your mailings, the local postmaster

or manager of Business Mail Entry provides approval of the form in writing. On

the mailer’s approved form, you may omit columns that are not applicable to the

extra service requested. For additional information, see DMM 503.1.10.

Mailers must retain their original written approvals by the postmaster or manager

of Business Mail Entry, as evidence that their privately prepared facsimile of

PS Form 3877 was approved by the Postal Service. The Postal Service does not

retain documentation of the facsimile approval. Mailers using privately printed

forms must periodically verify them against the USPS-provided versions, make

routine updates, and obtain approval of the updated facsimile form.

When using an approved, privately prepared form, a mailer who wants the

rm sheets postmarked by the Postal Service must present the books with

the articles to be mailed at a Post Ofce. The sheets of the books become the

mailer’s only receipt; the Postal Service does not retain a copy.

For Registered Mail and COD, the mailer submits the forms in duplicate and

receives one copy as the mailer’s receipt after the USPS employee accepting

the mailing has veried the entries.

For Certicates of Mailing with domestic or international mailings, the mailer

must use either PS Form 3665, Certicate of Mailing – Firm, or PS Form 3817,

Certicate of Mailing. For Certicates of Bulk Mailing, the mailer must use either

PS Form 3606-D, Certicate of Bulk Mailing — Domestic, or PS Form 3606,

Certicate of Bulk Mailing — International.

Mailer’s Approval for Privately Printed Facsimile PS Form 3877

PS Form 3877, January 2017 (Page 2 of 2) PSN 7530-02-000-9098