Seating Capabilities by Tent Size
Tent Size (Sq. Footage)
Cocktail Tables
Using:
Using:
or Church Style Seating
60" Round Tables
8' Banquet Tables
10x10 (100 sq. ft.)
15 People
8-10 People
8-10 People
15x15 (225 sq. ft.)
34
16-20
22-24
10x20 (200 sq. ft.)
35
16-20
16-20
20x20 (400 sq. ft.)
68
26-28
38-40
20x30 (600 sq. ft.)
90
32-34
64-66
20x40 (800 sq. ft.)
100
48-50
80-85
30x30 (900 sq. ft.)
125
62-66
85-90
30x50 (1500 sq. ft.)
240
120-125
150-155
30x60 (1800 sq. ft.)
245
135-140
170-180
40x40 (1600 sq. ft.)
250
120-125
150-160
40x60 (2400 sq. ft.)
342
180-185
230-240
40x80 (3200 sq. ft.)
450
235-240
300-310
40x100 (4000 sq. ft.)
560
300-305
380-390
40x120 (4800 sq. ft.)
680
350-355
450-460
60x60 (3600 sq. ft.)
500
260-265
360-370
60x90 (5400 sq. ft.)
760
400-410
560-570
60x120 (7200 sq. ft.)
1000
540-550
800-810
*Other table sizes available. Adding stage, dance floor, or anything else under the tent will
change seating capabilities. See “Tent Sizing Chart” or get in contact with us for more details.
“What size tent do I need?”
Tent Sizing Chart
Items
Square Foot
Quantity
Square Ft.
per item
of each
needed
Tables:
30" Round (seats 2-4)
50
36" Round (seats 4)
60
48" Round (seats 6)
80
60" Round (seats 8-10)
100
72"Round (seats 10-12)
120
6' Banquet (seating 6)
50
6' Banquet (seating 8)
80
8' Banquet (seating 8)
60
8' Banquet (seats 10)
90
Seating with no Tables
5 per chair
(Ceremony/Stadium Style)
Extras:
Buffet Table
100
Bar
100
Dance Floor
2-4 per guest
DJ Table
100
Band Area
100+
TOTAL SQ.
FT.
Ex: “I have120 guests and need 60” Round tables, chairs, and bar. What size tent do I need?
60" Round (seats 8-10)
100
15
1500
Bar
100
1
100
Total:
1600
For your event, a 40x40 would be an ideal size tent!
*Please refer to “Seating Capabilities” chart for tent square footage.
Linen and Table Compatibility Chart
72" Round 60" Round 48" Round 36" Round 30" Cocktail 30" Round 8' Banquet 6' Banquet
Seats 10-12 8-10 6 4 2-4 2-4 8-10 6-8
Linen Sizes
132" Round To the Floor
120" Round 24" Drop To the Floor To the Floor
108" Round 18" Drop 24" Drop To the Floor
90" Round 9" Drop 15" Drop 21" Drop 27" Drop To the Floor
90" Square
70" Square
54" Square
90"x156" Banquet Table
90"x132" Banquet Table
54"x120" Banquet Table
Decorative Top
with 24" Drop
Decorative Top
To Edge
Decorative Top
Table Center
Points Touch
the Floor
Decorative Top
6" Drop
Decorative Top
To Edge
Decorative Top
16" on Points
Decorative Top
with 12" Drop
Decorative Top
with 6" Drop
Decorative Top
22" on Points
Decorative Top
with 18" Drop
Decorative Top
with 12" Drop
To the Floor w/
using sash
All Around
to the Floor
Decorative Top
with 21" Drop
Decorative Top
with 15" Drop
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Decorative
Top Cloth
Front/Back to Floor
Si des 6" Short
Front/Back to Floor
Si des 9" Deep
To the Floor
All Sides
To the Floor All
Sides w/ extra
Front 30"
Sides 18"
To the Floor
All Sides
Front
and Back
12" Drop
Front
and Back
15" Drop
Wedding
10-12 Months Before
- Get organized. Create a wedding binder
that holds all of your ideas/inspiration.
Also create tabs to hold finalized
contracts and receipts.
- Set wedding date, time, and location.
- Develop guest list.
- Determine budget. Talk about who will
pay for what.
- Insure your ring.
- Set date for engagement party.
- Hire a wedding planner, if using one.
8-10 Months Before
- Decide on wedding colors and theme.
- Register for gifts.
- Visit reception and ceremony venues.
- Finalize guest list
- Book venues and ceremony officiants.
- Start meeting with different caterers.
- Research and book photographers,
videographers, and DJ/Bands.
- Choose your bridal party.
- Take engagement photos.
- Book catering company.
6-8 Months Before
- Create group room block at hotel.
- Try on wedding dresses.
- Meet with florist.
- Add pictures and ideas to wedding
binder.
- Look into stationery design.
- Buy your dress.
- Choose bridesmaid attire.
- Meet with cake bakers and order cake.
- Decide on honeymoon location.
- Order save-the-dates
-
4-6 Months Before
- Send save-the-dates
- Plan rehearsal dinner.
- Order wedding invitations.
- Book wedding night hotel room
- Reserve party rentals such as tents,
lighting, tables, chairs, and linens.
Wedding (continued)
2-4 Months Before
- Finalize rehearsal dinner.
- Book honeymoon.
- Address and send invitations.
- Book hair and make-up stylists.
- Shop for wedding rings.
- Create timeline for party.
- Buy wedding favors.
- Buy or rent formalwear (guys).
- Buy bridal gown accessories: veil,
jewelry, shoes, etc.
- Book wedding day transportation.
1-2 Months Before
- Confirm with all vendors: event rentals,
catering, limo, entertainment, etc.
- Purchase bridal party gifts.
- Have your dress fitted.
- Purchase guest book.
- Get the marriage license.
- Confirm with bridal party on making
toasts, what time to be where, etc.
2 Weeks Before
- Have your final fitting.
- Finish ceremony programs.
- Have your hair/make-up trial.
- Create weekend and day of timeline.
- Work on reception seating plan.
- Confirm any final payments.
- Prepare your thank you toast.
1 Week Before
- Shop for “morning of” supplies such as
food and drink for those you are getting
ready with.
- Create or pick up escort cards.
- Pack for the honeymoon.
- Pick up or put favor bags together.
1-2 Days Before
- Have rehearsal.
Day of Event
- GET MARRIED!
Company Picnic
3 Months Before
- Create an Event Planning Committee
and assign responsibilities.
- Determine overall budget. Allocate
funds for each party element.
- Set the date, time, and location.
- Develop guest list.
- Decide on a theme. Start thinking how
to incorporate throughout entire event.
- Research entertainment: DJ, games, etc.
2 Months Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Create menu that matches theme. If
using catering company, book them.
- Tip: A tent can provide protection from
light weather, and allow you to hold
picnic on company grounds.
- Tip: Chaffing dishes, super coolers, and
large grills all make serving food to your
guests easier.
- Tip: Sno-cone, popcorn, and cotton
candy machines are a tasty way to add
fun to your event.
1 Month Before
- Book Entertainment.
- Decide on party favors and prizes.
- Send invitations.
1 Week Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Create shopping list and purchase items.
- Create timeline for party.
3 Days Before
- Put favor bags and prizes together.
Day of Event
- Set-up party area.
- Enjoy!
Graduation Party
2 Months Before
- Set the date, time, and location.
- Develop guest list.
- Start researching entertainment: DJ,
yard games, performer, etc.
- Decide if you will be using a catering
company or handling food yourself.
1 Month Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Tip: A tent can provide protection from
light summer rains, hot summer sun,
and add a festive atmosphere. Tents are
also a great way to keep your event
outside and out of your house.
- Tip: Chaffing dishes, super coolers, and
large grills all make serving food to your
guests easier.
- Tip: Sno-cone, popcorn, and cotton
candy machines are a tasty way to add
fun to your event.
- Create menu or book catering company.
- Book Entertainment.
- Decide on party favors.
3 Weeks
- Send invitations that match theme.
- Order cake if not baking one.
1 Week Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Create timeline for party.
- Shop for party supplies.
3 Days Before
- Call any guests who didn’t RSVP
- Shop for menu items.
- Put favor bags together.
Day of Event
- Bake or pick up graduation cake
- Set-up party area.
- Enjoy!
Corporate Events
3 Months Before
- Create an Event Planning Committee
and assign responsibilities.
- Set the date, time, and location.
- Determine event goal.
- Decide on a theme. Start thinking how
to incorporate throughout entire event.
- Determine overall budget. Allocate
funds for each party element.
- Start researching entertainment: DJ,
Band, guest speaker, “wow factor”, etc.
- Start researching catering companies.
2 Months Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Start talking to catering company about
creating menu that matches theme.
- Book Entertainment.
- If planning on giving gifts/favors, look
into options.
6 Weeks
- Send Official Invitations. Make sure
invitations match theme.
- Start researching décor.
- Finalize Catering order
- Purchase gifts/favors.
1 Month Before
- If using a florist, place order.
- Buy décor or hire decorator.
- Order place cards, menus, brochures, or
anything else you want printed.
2 Weeks Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Send out event reminder to employees
1 Week Before
- Meet with event planning committee.
- Finalize any loose strings.
Day of Event
- Enjoy!
Children’s Birthday Parties
2 Months Before
- Set the date, time, and location.
- Develop guest list.
- Decide on a theme. Start thinking how
to incorporate throughout entire event.
- Start researching entertainment: DJ,
bounce house, clown, crafts, etc.
- Decide if you will be using a catering
company or handling food yourself.
1 Month Before
- Order Event Rentals: Tents, Tables,
Chairs, Linens, Etc.
- Tip: A tent can provide protection from
light summer rains, hot summer sun,
and add a festive atmosphere.
- Tip: Chaffing dishes, super coolers, and
large grills all make serving food to your
guests easier.
- Tip: Sno-cone, popcorn, and cotton
candy machines are a tasty way to add
fun to your event.
- Create menu that matches theme. If
using catering company, book them.
- Book Entertainment.
- Decide on party favors.
3 Weeks
- Send invitations that match theme.
- Order cake if not baking one.
1 Week Before
- Confirm with all vendors: event rentals,
catering, entertainment, etc.
- Create shopping list.
- Create timeline for party.
- Shop for party supplies.
3 Days Before
- Call any guests who didn’t RSVP
- Shop for menu items.
- Put favor bags together.
Day of Event
- Bake or pick up birthday cake
- Set-up party area.
