16Jul19
NROTC Supply Binder - Tab 3-28
SUBJECT: Procedures for acquiring Wireless Service using the Government Commercial
Purchase Card (GCPC)
PURPOSE: To assist NROTC Unit Supply Technicians in completing the mandatory
paperwork in obtaining Cellular Service agreements under the annual micro-purchase
threshold using the GCPC.
OVERVIEW: Fleet Logistics Center (FLC) San Diego is the designated Navy’s Strategic
Sourcing Specialist office in obtaining all wireless service for the Navy. Cellular services are
obtained through a program known as SPIRAL 3 in which the Navy entered into a Multi-Award
Contract (MAC) that all of the Navy’s cellular service task orders/GCPC agreements have to be
placed against. The three vendors who were awarded under the MAC are AT&T, T-Mobile and
Verizon. These are the only three vendors that are authorized to be used.
Only basic service plans and equipment maybe acquired utilizing the GCPC.
Cellular service agreements containing international service, non-specified or generic
services/equipment, option years or are above the annual micro-purchase threshold MAY NOT
be entered into using the GCPC and have to be sent to FLC to be awarded. Cellular
acquisition packages which have to be sent to FLC use a similar process, but requires the
“Mandatory Requiring Activities Template MRAT” template be completed along with additional
forms. All forms and additional information are available from the FLCs web page located at
the address listed in Step 1 of this guide. Services acquired under this process should be
initiated a minimum of 120 days prior to the end of the current contract’s performance period.
ACTION REQUIRED:
1. Adhere to the entry guidance contained in the illustrations on the following pages.
2. This process is required to be re-done annually.
Point of Contact: Kevin Robinson
NSTC Contract Administrator
847-688-4509 x 447
kevin.g.robinson@navy.mil
Jerry Long
N4 Logistics Director
847-688-4509 Ext 454
TABLE OF CONTENT
1. Obtaining Wireless Service with GCPC Flow Chart Page 3-4
2. Post Agreement Administration Flow Chart Page 5-6
3. Step 1 – Download Forms Page 7
4. Step 2 – Complete the Device Equipment User List (LIST) Page 8
and ELIN Price Calculator spreadsheets
5. Step 3 – Complete Mandatory Template Document Page 10-14
6. Funding Request Check-List Page 15
7. GCPC File Check-List Page 15
8. Example PORF Page 16
9. Example Limiting/Excluding Competition Justification Write-Up Page 17
Obtaining Wireless Service Procedures with GCPC – Under $3,500.00 Annually
Step 1
Minimum of 30 days prior to the
end of the current cellular
agreement,
Step 2
Complete Device
Equipment User List
Spreadsheet
Complete ELIN Price
Calculator
Spreadsheet
Step 3
Complete Spiral 3
Mandatory Template
for GCPC Orders form
Total annual
amount under
$10,000
Yes
No
Use Spiral 3 Mandatory
Template for Task
Orders and send to FLC
for award
Contains
international,
generic items or
option years?
No
Use Spiral 3
Mandatory Template
for Task Orders and
send to FLC for award
Yes
A
Obtaining Wireless Service Procedures with GCPC – Under $3,500.00 Annually
No
Step 6
Award to Lowest
Priced Carrier
Two vendors
provide reliable
coverage to your
area?
Yes
Step 6
Award to Lowest
Priced Technically
Acceptable (LPTA)
Carrier*
*LPTA – Vendor selection made in the following order
1. Meets minimum technical requirements (Y/N)
2. If yes, then Lowest Price
Step 6b
Complete Limiting/
Excluding Source
justification memo
Step 10
Have all users sign
User Role
Authorization
Agreement form
Step 11
Create GCPC file and
save documents to assist
in next year’s follow on
agreement
No
Step 6
Award to the
Technically
Acceptable Carrier
Step 8
Complete GCPC
Certification section
Step 7
Attached Approved
PORF
Step 9
Sign cell agreement
Stop
Step 4
Call vendors and
obtain complete
pricing information
Step 5
Obtain and attach an
ITPR. POC:
mary.snere@navy.mil
All vendors
provide reliable
coverage to
your area?
Yes
A
Obtaining Wireless Service Procedures with GCPC – Under $3,500.00 Annually
- Post Agreement Administration -
Pay Invoice
Establish Monthly
Review Date
Monthly Invoice
accurately
reflects the
agreement
Yes
Record, track and
analyze expenditures
File invoice and
document per GCPC
Guidance
Within 60
days end of
agreement
Contact Vendor
and Resolve
Yes
Verify funds available
No
Stop
Within 30
days end of
agreement
No
Initiate follow-on
agreement. Go to Step 1
Yes
Incumbent
awarded
agreement
Yes
No
Notify incumbent to
terminate services at
end of agreement
Notify Cell users to
cease using the
phone at COB of last
day of agreement.
Using after
agreement date is an
UNAUTHORIZED
COMMITMENT
Reconcile GCPC
records & Deob
excess funds
Close File
Stop
B
C
No
Track and analyze
monthly usage
Optimum
ELINs being
used
Yes
Adding or
deleting
services
No
Stop
B
Yes
D
No
C
Assess Vendor
Quality
Ongoing
Billing or
Coverage
Issues
C
Yes
Work with vendor to
resolve
Document
If continual unresolved
billing/coverage issues,
contact NSTC Contract
Administrator for guidance
No
Stop
Identify proper ELINs
D
Obtain pricing from
vendor
Modify Mandatory
Template Package
Obtain Command
approvals
Obtain addition/
deobligate funds
Modify agreement
with vendor
Update documents in
GCPC File
Stop
A minimum of 30 days prior to the end of the current cellular agreement performance end
date, go to the FLC cellular guidance web home page located at:
https://my.navsup.navy.mil/webcenter/portal/nss/page15/page157?_afrLoop=161581286328
8530&_adf.ctrl-
state=38n3hwa6c_1#!%40%40%3F_afrLoop%3D1615812863288530%26_adf.ctrl-
state%3D38n3hwa6c_5
WARNING: THESE DOCUMENTS ARE ACQUISITION SENSITIVE AND MUST BE
HANDLED IN ACCORDANCE WITH THE PROCUREMENT INTEGRITY ACT. THE
DOCUMENTS MUST BE PROTECTED FROM UNATHORIZED RELEASE TO NON-
GOVERNMENT (MILITARY AND GS WORKFORCE) EMPLOYEES.
CONTRACTORS ARE NOT GOVERNMENT EMPLOYEES.
Download the following forms:
• “Device/Equipment & User Phone Listing Template” (LIST) spreadsheet (under
examples/templates tab)
• ELIN “Price Calculator” spreadsheet (under examples/templates tab)
• “Mandatory Template for GCPC Orders” (under examples/templates tab)
• Company Info Sheets for (under contracts tab)
o T-Mobile
o Verizon
o AT&T
• “User Role Authorization Agreement” (under examples/templates tab)
Note 1: DO NOT use previous forms as the majority of these forms have changed under the
SPIRAL 3 contract.
Note 2: If you are unable to access the FLC website to download the forms, send an email
requesting the forms to [email protected] or
kevin.g.robinson@navy.mil.
Step 1 – Download Forms
Step 2 – Complete the Device Equipment User List (LIST) and ELIN Calculator spreadsheets
Device/Equipment & User Phone Number List
ELIN Price Calculator Spreadsheet
Example: Currently have a flip phone that doesn’t
need to be replaced, use ELIN AA01 for your current
provider and use ELIN AB01 for the two providers that
will have to provide a new phone.
Use the appropriate tab
Order Date Between
Base: 08Nov17 to 07Nov18
Option 1: 08Nov18 to 07Nov19
Option 2: 08Nov19 to 07Nov20
Option 3: 08Nov20 to 07Nov21
Option 4: 08Nov21 to 07Nov22
Obtain prices
from the TO
Summary Tab
Use this section if you
need a new phone
Use this section if you
plan on keeping your
current phone
USE ONLY
MANDATORY TEMPLATE FOR GCPC ORDERS
FOR
GCPC
~ Request for Order ~
WIRELESS SERVICES
This template must be completed by the Requestor and provided to the GCPC Holder along with the Device &
Equipment User Phone Listing.
All required forms are posted on the Spiral 3 Wireless Contracts page at the NAVSUP Strategic Sourcing
Marketplace.
Note: All non-NAVSUP users must register their CAC prior to gaining access to the secure web pages. If you're
unable to access the site, you'll need to register your PKI certificate in the NAVSUP Master Directory. Directions
on how to register your PKI certificate are provided at:
https://www.navsup.navy.mil/registration
Link to Spiral 3 Wireless Contracts website:
https://my.navsup.navy.mil/webcenter/portal/nss/page15/page157?_afrLoop=1615812863288530&_adf.ctrl-
state=38n3hwa6c_1#!%40%40%3F_afrLoop%3D1615812863288530%26_adf.ctrl-state%3D38n3hwa6c_5
Services Period of Performance (POP):
POP Start Date (DD MMM YYYY)
(including delivery of any new
equipment)
POP End Date (DD MMM YYYY)
02 Jan 2018
01 Jan 2019
If there is a current Task Order, provide the following:
Contract Number
Current contract (FY) Type N/A if not applicable
Task Order Number
Block 4 of your DD1155
Name of Wireless Carrier
T-Mobile Verizon or AT &T
Account Number
Current Account Number
GCPC Template
Requiring Activity/GCPC Order Documentation
Step 3 – Complete Mandatory Template for GCPC Orders. Fill in all highlighted blocks
1 year minus one day
This form shall be signed by the Preparer, Wireless Manager and Approving Official and provided to
the GCPC holder.
A. KEEP/DO NOT KEEP SAME EQUIPMENT IF THE INCUMBENT CONTRACTOR IS SELECTED
The Requiring Activity plans to obtain all new equipment or retain current equipment.
B. ANALYSIS OF INVOICE DATE AND HISTORICAL USAGE (USE CONTRACTORS’ DON WEBSITE
[PORTALS] AND INVOICE RECORDS)
Note: DON CIO Policy of 2012 requires all Activities to optimize budget dollars for wireless services by analysis
of historical usage. Requiring Activities shall review historical usage information available on the contractor
portals.
Contractor Portals are found at the following links:
AT&T: http://www.corp.att.com/navy_wireless_contract/
T-Mobile: https://spiral3.tmorders.com/portal/
Verizon: https://www.verizonwireless.com/businessportals/navy/
For Government Estimate purposes, review and analyze historical usage data and reports from the previous
task/GCPC order. The review findings will be used to forecast current requirements.
C. REQUIREMENTS BASED ON OPTIMIZATION OF SERVICES -- PRICE CALCULATOR
SPREADSHEET – ELIN SPREADSHEET –
The Exhibit Line Item Number (ELIN) determined to meet the Activity’s requirements are shown in the ELINs and
Price Calculator Results table shown below.
The price calculator results for 12 months are shown for each contractor in the table below:
ELINS and Price Calculator Results
ELIN #
# of
Units
AT&T
Unit Price
AT&T
Monthly
Price (# of
units X Unit
Price)
T-Mobile
Unit Price
T-Mobile
Monthly
Price (# of
units X Unit
Price)
VERIZON
Unit Price
VERIZON
Monthly
Price (# of
units X Unit
Price)
AA01
1
$
$ X 12 - $$
AB01
1
$
$ X 12 - $$
$
$ X 12 - $$
Hook Up Fee
1
Taxes
Total
$
$$$
$
Obtain information from the ELIN
Price Calculator Spreadsheet.
Example Chart: You have Verizon and you are KEEPING your current phone(s), then for Verizon
use ELIN AA01 for voice/text plan and for AT&T and T-Mobile you will need a new phone so you
would use ELIN AB01 for new phone and voice/text plane.
Select One
Enter Number of Months – Maximum of 12
*No options and/or international services are allowed for GCPC orders. If options and/or international services are
required, STOP, GCPC order cannot be placed!! Instead, the process for a Task Order must be followed. Request
assistance from the APC, Contracting Officer, Supply Officer, or other leadership representative. Visit the web site to
find the Mandatory Requiring Activity Template (for Task Orders). Use of GCPC as a method of purchase is limited to
$10,000 on an annual basis.
D. SPECIAL PERFORMANCE REQUIREMENTS
Special performance requirements that the contractor must meet under this GCPC order. Award will not be made
to the contractor unless the contractor meets this requirement.
Special performance requirements are listed below:
Provide reliable (insert 3G network for voice/text or 4G network for voice/text/data) coverage to (insert
your area)
Note: GCPC policy requires the equitable distribution of business. GCPC holders must attempt to equitably
distribute the business among qualified contract holders. In this section, justify the rationale to stay with the current
contractor.
E. POC INFORMATION
Provide name and contact information (Name, phone, email) for all POCs that will access the contractor’s portal
and identify each person’s level of access. (E.g. access to all invoice and Order usage and spend information) List
backups/alternates and contact information as well. This information is required by contractors at or before award.
POC
CONTACT INFO
LEVEL OF ACCESS
Wireless Manager’s name
Wireless Manager’s Contact Info
Unlimited
ELIN Total for one
month Number of Months
ELIN Total times
Number of
Months
TOTALS
$
Use highest price
Must be under $10,000 annual
threshold to procure services
with the GCPC
List 3 people who can access the account. These are the only people that the vendor allows for any
changes/inquiries/statement access. Multiple people allows for account access if someone transfers, retires, etc.
Notify vendor as changes occur.
There is is not a current Order. **If there is a current Order, provide the contract number and
the ‘account number’ (given by the contractor). List the information in the Table below.
Previous Contract Number
Previous Contractor
Previous ‘account number’
**This information should be provided to incumbent contractor only
The following are attached to this template and forwarded to GCPC Holder:
1. Completed “Device & Equipment User Phone Listing” form as attachment
Note on Solicitations or Request for Quotes: Requiring Activities shall NOT send WRITTEN solicitations to
contractors; only Ordering Offices are authorized to send written solicitations --however, GCPC holders
should CALL contractors in accordance with the GCPC Policy.
AT&T: Katrin Sanchez (562) 618-2946
T-Mobile: Dax Gay (703) 953-9375
Verizon: Lorraine Savinelli (603) 361-6876
Note on Placing GCPC Orders: GCPC Orders are usually placed orally (over the phone), however, wireless
GCPC orders require several items of information (see below) which shall be sent via email to the applicable
contractor’s email address (CHOOSE ONLY THE DESIRED CONTRACTOR):
AT&T: [email protected]-mail.com
T-Mobile: dax.gay@t-mobile.com
Verizon: Lorraine.Savinelli@verizonwireless.com and [email protected]
Orders (via email) shall include:
1. CLIN and ELINs Ordered.
2. Amount of order
3. Period of Performance
4. Wireless Manager Information
5. GCPC Holder contact information (Do not provide Credit Card number via email)
6. Description of Special Requirements (if applicable)
7. Completed “Device & Equipment User Phone Listing” form as attachment
Questions regarding GCPC Policy should be addressed to the Activity’s Agency Program Coordinator
(APC).
REQUIRING ACTIVITY CERTIFICATION
Check “is” if you have a current
cell agreement, check “is not” if
obtaining cell services for the
first time
If you had Verizon, use N00244-12-D-0016. If you
had AT&T, use N00244-12-D-0014. If new, use “N/A”
I (Enter POC name) certify that:
The Price Calculator Spreadsheet was used to arrive at the Government Estimate (GCPC holders will call to
verify the price).
I reviewed and analyzed previous invoices and historical usage DON web portals and other information
I ensured all information on the Device & Equipment User Phone Listing remains current throughout the life
of the GCPC Order and is attached to this document.
The Government Estimate (GE) is less than $10,000 for the entire year (12 months) of service.
There is a current signed End User agreement on file for each user
This GCPC Order does NOT include options and international services
This GCPC Order does not include non-specified or generic services/items/equipment
Funds are available for this GCPC Order. Funds availability is documented in local Purchase Request form.
Note: The Preparer/Wireless Manager and the Approving Official must be separate individuals
Prepared By:
Typed Name of Preparer
Signature
Typed E-Mail Address
Typed Phone Number
Date Signed
Typed Name, Wireless Manager
Signature
Date
Typed E-Mail Address
Typed phone number
Date
Typed Name, Approving Official
Signature
Date
Typed E-Mail Address
Typed phone number
Date
Additional signatures may be added in the activity local Purchase Request form
Retain this document electronically for the GCPC Order file record and future wireless requirements.
FUNDING REQUEST CHECK-LIST
When submitting your funding request, funds shall be requested and subsequently
obligated for the entire period of performance using only the line of accounting codes
as directed by the NSTC Comptroller’s Office.
The follow documents are to be attached to your request in FASTDATA.
“Mandatory Template for GCPC Orders” form
PORF
Approved ITPR
Copy of UNSIGNED agreement with the selected service provider. DO NOT sign
the agreement until after funding has been approved.
Note: Within 30 days after the cell agreement period of performance is complete and all
of the invoices have been paid, the purchase file must be reconciled and any excess
funds have to be deobligated in FASTDATA.
GCPC FILE CHECK-LIST
“Mandatory Template for GCPC Orders” form
“Device/Equipment & User Phone Listing Template” (LIST) spreadsheet
ELIN “Price Calculator” spreadsheet
Company Info Sheets for
o T-Mobile
o Verizon
o AT&T
Quotes from each vendor
Approved ITPR
Justification statement if limiting or excluding one of more of the carriers
PORF
“User Role Authorization Agreement” for each cell user
EXAMPLE****PURCHASE ORDER REQUEST FORM****EXAMPLE
NSTC 7000/2 (ϭϬ/1ϴ)
Name: Name:
Phone: Address:
Justification: City, ST, ZIP: YES NO
POC: YES NO
Phone: YES NO
YES NO
YES NO
U/I QTY U/P
Subtotal
Total
YES NO
PURCHASE DATE:
F.A. AMEND 1:
AO APPROVAL: SIGNATURE:
OPTAR/FUNDS: SIGNATURE:
F.A. AMEND 2: Signature:
Signature:
Funds Approval: Signature:
Document Number:
F.A. AMEND 3: Signature:
F.A. AMEND 4: Signature:
LOA: AA
OMB Sub Object
Class:
" I CERTIFY THAT THIS PURCHASE DOES NOT EXCEED THE APPLICABLE MICRO-PURCHASE AUTHORITY"
CARD HOLDER: SIGNATURE:
Subtotal #2
Screening
Part Number/NSN T/P
Ability One:
Furniture:
Office Supplies:
Requesting Individual Vendor Name
HAZMAT:
ITPR Required:
Description
Micro-Purchase
Threshold:3501.00-
ϭϬ͕Ϭ00.00
+VTUJGJDBUJPO$POU
K. ROBINSON VERIZON
4141 7600 MONTPELIER ROAD
LAUREL, MD 20723
L. SAVINELLI
1-630-361-6876
UNLIMITED TALK/TEXT SERVICE w/PHONE ELIN BB01 EA 2 315.00 $ 630.00
ANNUAL SERVICE AGREEMENT
$0.00
UNLIMITED DATA ONLY SERVICE w/DEVICE
ELIN BB04
EA
6 330.00
$ 1,980.00
ANNUAL SERVICE AGREEMENT $0.00
TAX ELIN BB07 MO 12 13.05 $ 156.60
DISCOUNT - ONE TIME
ELIN BB03. 514 1 -880.00 -$ 880.00
$0.00
$0.00
$ 1,886.60
$0.00
$ 1,886.60
1791804 22M4 233 0210P 056521 D61005 2D 00210961102N $1,886.60
23PC
MEET COMMAND WIRELESS
REQUIREMENTS.
NAVSUP FLC SAN DIEGO SPIRAL 3 CONTRACT NUMBER: NOO244-18-D-0003 -
TERM: 12 MONTHS / 11APR2019 - 10APR2020
N0021019MD61005
✔
✔
✔
✔
✔
✔
LIMITING OR EXCLUDING SOURCES
Normally you will enter into an agreement with the cheapest authorized cellular service carrier, however
the government does want you to buy something that doesn’t work. In the incidence where one or more
carrier does not work in your area, you will need to exclude the one(s) that don’t provide reliable coverage
for your area and include a signed statement in your GCPC file attesting to the fact.
Limiting competition is the act of removing one of the authorized cellular service carriers for failing to meet
technical requirements which the primary reason for this would be lack of cellular coverage.
Excluding competition is the act of removing all but one of the authorized cellular service carriers for
failing to meet technical requirements which the primary reason for this would be lack of cellular
coverage.
Justification Write Up Example:
The justification for limiting/excluding sources is that this requirement supports (insert command name)
and it is imperative that the service provider provides reliable coverage (insert NROTC site’s physical
location). In conducting market research of the three companies that have been awarded contracts under
NAVSUP’s MAC wireless service contracts, (insert vendor(s) name is/are the only ones that provide
reliable (insert voice/text or voice/text/data) to this required service area.
Research indicates that awarding to the other wireless contract holder(s), would acquire an less reliable
wireless service that would result in this acquisition failing to meet the requirements in provide wireless
service for this command.
Explain your research of how you determined one or two of the vendors don’t meet your need. Some
examples of justifying your decision are internet research and list web sites, company coverage maps,
the vendor telling your they don’t service your area, vendor was non-responsive (i.e. you called a week
ago and never received a call back or a price), recent statements from people that recently had one of the
carriers that didn’t work, no dealer stores within 50 miles is a strong indication that the carrier doesn’t
provide service to your area, past acquisitions, etc.
