Exhibit A
Amendments to General Records Schedules established by the Division
ADVERTISEMENTS: LEGAL (Item #25)
The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to
proceedings under uniform method of collection of debt assessments permanently. The District shall retain
mailed and published legal advertisements, and corresponding affidavits, relating to the levy of assessments
securing bonds for five (5) fiscal years provided applicable audits have been released, or until three (3)
calendar years after related bonds are redeemed, whichever is later.
AUDITS: INDEPENDENT (Item #56)
The District shall retain the record copy of independent audits for ten (10) fiscal years or until three (3)
calendar years after all related bonds are redeemed, whichever is later.
DISBURSEMENT RECORDS: DETAIL (Item #340)
The District shall retain the record copy of disbursement records relating to the use of bonds for five (5) fiscal
years provided applicable audits have been released or until three (3) calendar years after related bonds are
redeemed, whichever is later.
DISBURSEMENT RECORDS: SUMMARY (Item #341)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10)
fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds
are redeemed, whichever is later.
FINANCIAL REPORTS: LOCAL GOVERNMENT ANNUAL REPORTS (Item #107)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10)
fiscal years provided applicable audits have been released or until three (3) calendar years after all related
bonds are redeemed, whichever is later.
INCIDENT REPORT FILES (Item #241)
The District shall retain incident reports for five (5) anniversary years from the date of the incident.
MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO RECORDINGS
(Item #4)
The District shall retain audio recordings of board of supervisor meetings for five (5) calendar years after
adoption of the official minutes.
PROJECT FILES: CAPITAL IMPROVEMENT (Item #136)
The District shall retain the record copy of project files for projects funded with bonds for ten (10) fiscal
years after completion of the project provided applicable audits have been released or until three (3) calendar
years after all related bonds are redeemed, whichever is later.
REAL PROPERTY RECORDS: CONDEMNATION/DEMOLITION (Item #364)
The District shall retain the record copy of project files for condemnation/demolition projects funded with
bonds for five (5) anniversary years after final action or until three (3) calendar years after all related bonds
are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.
REAL PROPERTY RECORDS: PROPERTY ACQUIRED (Item #172)
The District shall retain the record copy of documents related to property acquisitions funded with bonds for
three (3) fiscal years after final disposition of the property provided applicable audits have been released or
until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of
deeds and easements shall be kept permanently.