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How to rent – October 2023
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3. When you’ve found a place
Check the paperwork
■ Tenancy agreement. Make sure you have a
written tenancy agreement and read it
carefullyto understand your rights and
responsibilities before you sign it. The landlord
or agent usually provides one, but you can ask
them to consider using a different version
instead. The government has published a
model tenancy agreement which can be
downloaded for free. If you have any concerns
about the agreement, seek advice before you
sign. If you are unhappy with the tenancy
agreement, the Tenant Fees Act allows
tenantsto walk away from unfair terms
withoutforfeiting the holding deposit.
■ Inventory. Agree an inventory (or check-in
report) with your landlord before you move in
and, as an extra safeguard, make sure that you
take photos. This will make things easier if there
is a dispute about the deposit at the end of the
tenancy. If you are happy with the inventory,
sign it and keep a copy. From 1 June 2019,
landlords or letting agents cannot charge
certain fees. See the government’s guidance
on the Tenant Fees Act for more information.
■ Meter readings. Remember to take meter
readings when you move in. Take a photo
showing the meter reading and the date and
time, if possible. This will help make sure you
don’t pay for the previous tenant’s bills.
■ Contact details. Make sure that you have the
correct contact details for the landlord or
agent, including a telephone number you can
use in case of an emergency. You are legally
entitled to know the name and address of
yourlandlord.
■ Code of practice. Ask whether your landlord
or agent has signed a code of practice, which
may give you additional assurance about their
conduct and practices.
Things the landlord must provide
you with
■ A copy of the guide, ‘How to rent: the
checklist for renting in England’, either as a
hard copy or, with your agreement, via email as
a PDF attachment.
■ A gas safety certificate before you occupy
the property. They must also give you a copy of
the new certificate after each annual gas safety
check, if there is a gas installation or appliance.
■ Deposit paperwork. If you have provided a
deposit, the landlord must protect it in a
government-approved scheme within 30 days
and give you prescribed information about it.
Make sure you get the official information from
your landlord, and that you understand how to
get your money back at the end of the tenancy.
Keep this information safe as you will need it later.
■ The energy performance certificate, which
contains the energy performance rating of the
property you are renting, free of charge at the
onset of your tenancy. As of April 2020, all
privately rented properties must have an energy
performance rating of E or above (unless a valid
exemption applies) before being let out. You
can also search online for the energy
performance certificate and check its rating.
■ A report that shows the condition of the
property’s electrical installations. The landlord
also has to give this to the local council if they ask
for it. The electrical wiring, sockets, consumer
units (fuse boxes) and other fixed electrical parts
in rented homes must be inspected and tested
every five years, or more often if the inspector
thinks necessary. Throughout the whole time a
tenant is living at the property, national electrical
safety standards must be met.
■ Evidence that smoke and carbon monoxide
alarms are in working order at the start of
the tenancy. Tenants should then regularly
check they are working.