Grant Budget_71812.docx
Grant Budget
The blank budget template below lists the typical items that a grant will support, depending on the
project objectives, allowable costs, and any restrictions from the funding agency or Valencia. A
more descriptive definition is provided in the box beneath the listed items. RDO staff will assist
with providing budget details and calculations based upon the needs identified in the project. This
blank budget template illustrates a three-year grant budget, although grant periods can vary greatly
and project originators should edit the template to serve their project’s needs. Internal Valencia
budgets are converted into an Excel spreadsheet during proposal development, while each funding
agency typically requires applicants to use their specific budget template, which RDO staff will
complete.
Project Budget Needs
Year 1
Year 2
Year 3
Total
A. PERSONNEL
Personnel needed to complete the
project activities. These usually include
project directors, staff assistants,
release time or stipends for faculty.
RDO staff utilize Valencia’s salary
schedule to determine exact personnel
costs, while project originators indicate
anticipated manpower needed.
Personnel costs must comply with
regulations regarding supplanting.
TOTAL PERSONNEL
B. FRINGE BENEFITS
Mandatory employee benefits or
coverage required for employment and
calculated by RDO staff utilizing
Valencia guidelines and rates.
TOTAL FRINGE
BENEFITS
TOTAL PERSONNEL with
Fringes
C. TRAVEL
Travel needed to complete the project,
which typically includes a project
director’s meeting mandated in the
Request for Proposals (RFP), as well as
can include conference attendance, in-
district or in-state travel, and other
project specific travel. RDO staff can
assist with likely costs for travel, and
College-approved rates.
Grant Budget_71812.docx
TOTAL TRAVEL
D. EQUIPMENT - Items with a
unit cost over $5,000
Items with costing over $5,000 must be
listed as equipment. Specific equipment
requires a justification of how it relates
to the project’s objectives and how it
will be used.
TOTAL EQUIPMENT
E. SUPPLIES
Any materials or supplies needed to
support completion of the project’s
objectives. Equipment items less than
$5,000 may be listed in this category.
TOTAL SUPPLIES
F. CONTRACTUAL
If the project involves sub-awards to
external project partners, the amount
they will receive is listed here as a
contractual agreement amount. A
description of the scope of work that
each external project partner will
provide for the project is needed.
Developing this scope of work can
help determine the contractual
agreement amount to provide to
external project partners.
TOTAL CONTRACTUAL
G. CONSTRUCTION
This category lists expected building
modifications and cost per square foot.
Construction dollars are very limited in
grant projects and often prohibited, so
it is best to review with RDO staff any
intended construction costs before
developing a project with this intended
item
.
Grant Budget_71812.docx
TOTAL CONSTRUCTION
H. OTHER
This section will include costs for
external evaluators,
outreach/marketing, external or
internal printing needs, and other costs
incurred by the project. Basically, a
miscellaneous category.
TOTAL OTHER
TOTAL DIRECT COSTS
I. INDIRECT COSTS
Amount available for certain grant
projects depending on the funding
agency’s guidelines, and determined by
RDO staff in order to support costs
incurred by the College to conduct the
project.
GRAND TOTAL REQUESTED
