AFFIDAVIT OF RESIDENCE PROCEDURE Northside ISD requires

AFFIDAVIT OF RESIDENCE PROCEDURE

Northside ISD requires evidence that a student resides in the District before the student can be

enrolled. Acceptable documents for verifying residency include a current utility bill, or a sales,

lease, or rental contract.

There are, however, occasions where a family is living with another family or for some other reason

cannot meet District requirements for proof of residency – no current utility receipt or sales, lease

or rental contract in their name. Even so, the family may be legitimately residing in Northside ISD

and the District is obligated to enroll the family’s child.

In situations where families cannot show proof of residency, the family may enroll the child by

completing a notarized AFFIDAVIT OF RESIDENCE. An AFFIDAVIT OF RESIDENCE requires

that both the parent/guardian of the child and the resident to appear before the campus Principal

(or designee), present photo ID’s, a copy of the resident’s proof of residency as evidenced by an

entire current utility bill (current or prior month), and a notarized AFFIDAVIT OF RESIDENCE that

attests that the family of the child is residing with the resident. Further, an AFFIDAVIT OF

RESIDENCE notifies both the parent/legal guardian and the resident that falsification of the

information contained within the AFIDAVIT OF RESIDENCE subjects the child to immediate

withdrawal and subjects both the parent/guardian and the resident to liability for tuition.

WHAT TO DO:

1. When wishing to enroll a child, the parent/guardian and the resident shall meet with

and submit to the campus Principal or designee a notarized AFFIDAVIT OF

RESIDENCE that has been completed by both parties and notarized. If the school

does not have notary service available on campus, the document can be notarized at

any number of commercial locations, such as banks or stores. Although the District

normally requires immediate proof of residence, and the presence of the

parent/guardian and resident with the Affidavit prepared and notarized at the time of

enrollment, the parent/guardian and resident may have up to three school days to

meet with the campus Principal of designee if the resident is unable to be present at

the time of enrollment. At the meeting with the campus Principal, or designee, the

parent/guardian and resident will be required to provide the following documents:

a. Picture IDs;

b. Resident’s proof of residence (entire current utility receipt or sales, lease, or rental

contract); and,

c. Notarized Affidavit of Residence

2. The campus Principal, or designee, shall inform the parent/legal guardian and resident

of the provisions applicable to admissions as outlined in the AFFIDAVIT OF

RESIDENCE, specifically that the persons subject themselves to prosecution if the

information is falsified. The campus Principal shall inform the persons that, at some

point, a Student Attendance Liaison may conduct a residency investigation to verify the

accuracy of the information contained in the Affidavit.

3. The campus Principal, or designee, shall make a copy of the picture ID’s, proof of

residence document of the resident, and the AFFIDAVIT. The original AFFIDAVIT shall

be placed in the student’s PRC.

4. This AFFIDAVIT OF RESIDENCE is valid for the level of schooling. An AOR will

only need to be renewed when the student(s) transitions into 6

(MS) or 9

(HS)

grade.

If a situation arises where the families involved are unable to provide the required

documentation, the families may meet criteria for referral to CONNECTIONS.

Frequently Asked Questions

What is an Affidavit of Residence (AOR)?

An AOR is an NISD notarized education document where

both

parent and resident attest that the parent & student(s)

reside

with the resident. Both parent and resident are

expected to be

present when obtaining an AOR.

When does a family need an AOR? The Texas Education

Code (TEC) requires a parent to show proof of residency when

enrolling a student in public education. However, there are

occasions when the parent and student(s) reside with a family

member or friend and cannot show an appropriate document

as proof

of residency. In such cases, the resident can assist

the parent in

providing an acceptable form of proof of

residency through obtaining an AOR.

What documents are needed to process an AOR?

Parent’s picture ID

Resident’s picture identification

Resident’s proof of residency such as a current (current

month

or prior month) and active utility bill (electric, water,

cable, or

telephone landline only) or owner’s/lease agreement

d. Student’s birth certificate.

How can a family obtain an AOR document? The AOR

document is available on Northside’s Office of Student

Advocacy and School Choice (SASC)

website (both internet and

Employee Connection).

Can an AOR document be processed at SASC? No, the

Office of Student Advocacy and School Choice does

not

process AORs. While SASC provides oversight to

the guidelines

surrounding AORs, because of the sheer volume of

AORs

district-wide, we cannot process AORs at our office.

Where can an AOR document be processed? An AOR can

processed at any non-NISD location where a notary can

attest to

the authenticity of the information and provide their

official seal.

Also, the AOR can be processed at the campus (if

the campus

has an available notary).

Does the resident need to be present when the AOR is

being processed and notarized? Yes, it is expected that

both

the parent and resident be present during the processing

of an

AOR. When warranted, some exceptions can be made by

campus

administration.

Revised 10/03/2018

Does the resident need to be present at the time of

student enrollment? Yes, the resident is expected to be

present at

the time of enrollment and have a photo ID and

acceptable proof

of residency.

Does the resident need to be present when the parent

is enrolling the student at school? Yes. It is expected

that

the resident be present at the time of enrollment and

show

photo ID and acceptable proof of residency. However,

if the

resident cannot make it, the campus administration can

elect to

give the resident 3 school days in which to appear

with the

requested documents. It is expected that the school

official will

follow-up and obtain required enrollment

documentation within

the 3 days.

Does the resident need to live at the address noted on

the AOR? Yes. The AOR clearly states that both the

resident

and the student/family live at the residence. If the

resident

does not reside at the home, then an AOR would not

be appropriate.

Can an AOR be revoked by campus administration? Yes,

a campus administrator can elect to revoke only if there exists

evidence to support falsification of the AOR document. An AOR

cannot be revoked because a student fails to maintain accept-

able attendance and/or discipline.

Does an AOR need to be renewed? An Affidavit of

Residence is valid for the level of schooling. An AOR will only

need to be renewed when the student(s) transitions into 6

(MS) or 9

(HS).

What process should be followed when the AOR is

renewed for students who transition into 6

(MS) or

(HS)? The campus initiates the renewal process for their

AOR families. While SASC may provide a standardized

letter

(available on the Office’s

Employee Connection

website) that

can be used (or modified)

to notify families that the AOR must

be renewed, it is incumbent

upon the campus personnel to

develop a system where AORs

are renewed during the

summer months for the subsequent

school year.

Can the parent and/or resident refuse to sign the

acknowledgement to investigate document (the

second

page of the AOR)? Yes, the parent or resident can

elect not to

sign any educational document; however, it

should be explained

to the parent or resident that signing is

simply an

acknowledgement of the document, not to be

confused with

granting permission, as the school district has

the authority (in

accordance with Texas Education Code) to

pursue an

investigation for any district family.

If it is found that a family falsified an AOR, can they

prosecuted and held responsible for tuition owed

to the

district? Yes, a parent and resident can be

prosecuted for

falsifying an educational record. Also, they will

be held

responsible for tuition owed to the district if it is

found that the

student does not reside in NISD.

NORTHSIDE INDEPENDENT SCHOOL DISTRICT

FFICE OF STUDENT ADVOCACY & SCHOOL CHOICE

5900

EVERS RD., BLDG. D

AN ANTONIO, TX 78238

TEL:

(210) 397-8695

AFFIDAVIT OF RESIDENCE

School Year

I, (PARENT/GUARDIAN): (DOB): , of the

minor child/children named below, attest that I and said minor child/children reside with

(RESIDENT): at (STREET): _

(CITY): , TEXAS, (ZIP CODE): (PHONE:): .

I, (RESIDENT): , attest that the person named above and the person’s minor

child/children listed below reside with me at my residence listed above.

STUDENT 1 NAME:

SSN:

DOB:

GRADE:

STUDENT 2 NAME:

SSN:

DOB:

GRADE:

We hereby attest and affirm that the information contained in this AFFIDAVIT OF RESIDENCE is accurate and true. We understand

that we are required to immediately notify the campus Principal of any change to the provisions of this AFFIDAVIT OF RESIDENCE,

and that failure to do so in a timely manner may result in immediate withdrawal of the child from school. This AFFIDAVIT OF

RESIDENCE is valid for the level of schooling. An AOR will only need to be renewed when the student(s) transitions into 6

(MS) of 9

(HS) grade.

e understand that this AFFIDAVIT OF RESIDENCE is a Northside ISD record and that, according to Section 25.002, Texas

Education Code, “…presenting a false document or false record while enrolling a child is an offense under Section 37.10, Penal Code

and subjects both the Parent and the Resident to liability for tuition under Section 25.001(h), Texas Education Code”.

Signature of Resident Date

Signature of Parent/Guardian Date

STATE OF:

COUNTY OF:

Sworn to and subscribed before me this day of , 20 .

NOTARY PUBLIC IN AND FOR

County, Texas

(SEAL)

xc: Campus Principal

1000-26/GR (2 years) SASC 034E 05-050

Revised 02.14.2021

My previous address: (STREET): (CITY): .

NORTHSIDE INDEPENDENT SCHOOL DISTRICT

ACKNOWLEDGMENT TO INVESTIGATE AN AFFIDAVIT OF RESIDENCE

I (we) hereby acknowledge that as a part of Northside ISD's procedure to admit students under an Affidavit of Residency,

Northside ISD Office of Student Advocacy and School Choice staff is authorized to conduct an investigation to verify the validity

of information used to admit the student. Such an investigation may include the following:

a review of public records including, but not limited to driver's license, Bexar County Appraisal District

records, and utility accounts,

questioning neighbors, landlords, and/or family members including students,

unannounced visits to the residence,

requesting my (our) permission to enter the home to confirm evidence that the student's/family resides at

the address

I hereby consent to cooperate fully with the district staff if and when an investigation occurs. Failure to

consent to the above may lead to:

revocation of the Affidavit of Residence,

immediate withdrawal of the student from school,

prosecution under Section 37.10, Penal Code for committing the offense of presenting a false document or

false records while enrolling the child that subjects the person to liability for tuition or costs under Section

25.001(h), Texas Education Code

I hereby authorize the recipient of this form to disclose to Northside Independent School District (NISD) or its designee,

including the agency's legal counsel, any information concerning any and all legal addresses I have provided to the recipient.

I also authorize the recipient of this form to speak to the investigating official of NISD in regard to any questions he/she

may have with respect to any and all legal addresses I have provided to the recipient.

I understand that the requested data is for verification of my address in compliance with Texas Education Code

25.001 Admission (c)

which states that "the board of trustees or its designee may make reasonable inquiries to verify a

person's eligibility for admission."

I understand that, in addition to the penalty provided by Section 37.10, Penal Code, a person who knowingly falsifies

information on a form required for enrollment of a student in a school district is liable to the district if the student is not eligible

for enrollment in the district but is enrolled on the basis of the false information.

[Texas Education Code 25.001 (h)]

WITNESS MY HAND AT: ______________ this _____________

day of

, 20_____.

Parent's Signature Resident's Signature

ST ATE OF TEXAS COUNTY OF

BEXAR

Sworn to and subscribed before me this _________ day of ____, 20____

NOTARY PUBLIC

AND FOR

(SEAL)

BEXAR COUNTY, TEXAS

PARENT INFORMATION

Name (please print) Signature

Date

Last

First

Street Address City State Zip

StateDL Number

RESIDENT INFORMATION

Name (please print)

Signature

Date

Last First Ml

Street Address

Citv State Zio

StateDL Number

STUDENT INFORMATION

Student Name (please print)

Last

First

School

DEPARTS FROM RETURNS TO

RESIDENCE RESIDENCE AT:

AT(TIME) (TIME)

A.M

REVISED 7/23/2010

P.M.