Rochester Institute of Technology Insurance Requirements
A Certificate of Insurance must be received by RIT prior to the commencement of any work on campus or the use of any
University facilities. (A sample certificate is below). Please note the Certificate must include RIT as additional insured
under the Comprehensive General Liability, Automobile Liability and Umbrella Liability policies and must evidence the
minimum limits set forth below. The Certificate should also indicate whether the General Liability policy is written on a
claims-made or occurrence basis. In addition, the Certificate must indicate that it is the responsibility of the insurance
carrier to provide RIT with 30 days’ notice prior to cancellation or expiration of the insured’s policy.
VENDOR INDEMNIFICATION and INSURANCE SPECIFICATIONS
Indemnification: Notwithstanding the availability and policy limits of any insurance, Company Name (referred
to as "Supplier"), shall defend, indemnify and hold harmless RIT and its trustees, officers and employees ("Indemnified
Parties") against any claims made or legal actions brought against an Indemnified Party(ies) by any person or entity as a
result of injuries, damages, expenses and losses actually or allegedly incurred by such a person or entity ("Liabilities")
arising out of or relating to Supplier's performance or failure to perform pursuant to this Agreement/Purchase Order,
except where the Liabilities are the result of the Indemnified Party’s own direct and sole negligence. Supplier's obligation
shall include the cost of the Indemnified Party(ies)' defense against such claims or actions, including but not limited to
court costs and reasonable attorneys’ fees. This obligation shall survive the termination, completion or expiration of this
Agreement/Purchase Order.
Supplier agrees to promptly notify RIT of any claim or action brought in connection with this Agreement/Purchase Order
and thereupon shall promptly take over and defend any such claim or action.
Insurance: Supplier shall, at its own expense, maintain insurance as outlined below with minimum limits as referenced.
Rochester Institute of Technology shall be named as an additional insured on policies providing coverage for #1
and #3 below;
Note: For Agreements/Purchase Orders providing goods/services to the RIT Inn, in addition to RIT’s name, include as
an additional insured “The 5257 West Henrietta Road, LLC.”
1) Commercial General Liability: $1,000,000 per occurrence/$2,000,000 aggregate written on an occurrence basis. In
the following situations, the general liability coverage must also include:
1. If the Organization’s event involves participants who are minors or vulnerable adults then Sexual Abuse/Molestation
coverage is required. This coverage should be noted on the certificate of insurance.
2. If the Organization’s event involves athletic participation then there can be no exclusion for athletic participation. This
coverage should be noted on the certificate of insurance.
2) Auto Liability (including owned, hired and non-owned autos): $1,000,000 combined single limit (each accident).
3) Excess Liability: $3,000,000 minimum limits in excess of underlying limits. The umbrella shall be no more restrictive than
underlying coverage.
4) Worker’s Compensation and Employer's Liability: Statutory New York State limits.
Additionally, if applicable:
5) Professional Liability: Minimum limits of $1,000,000. Coverage shall be maintained for at least four years subsequent to
the termination date of this contract; during such four-year period, Supplier shall assure that there is no change to the
retro-active date of coverage.
These coverages and limits are to be considered minimum requirements under this Agreement/Purchase Order and in
no way limit the liability of the Supplier.
This insurance shall be written by a company licensed to do business in New York State with a minimum A.M. Best rating
of A- VII. Each policy shall provide for notification to RIT thirty (30) days prior to termination, material change or restrictive
amendments. The insurance companies issuing the policies shall have no recourse against RIT for payment of any
premiums or for any assessments under any form or policy. RIT reserves the right to request copies of insurance
policies.
The insurance policies referred to above shall be primary insurance ahead of any insurance carried by RIT with respect to
the Purchase Order. Supplier shall furnish written consent of the insurer to the primacy of these policies if requested by
RIT.
Supplier shall provide a certificate of insurance
to RIT evidencing this coverage prior to performance of the Purchase
Order or Agreement and annually thereafter, at policy renewal dates throughout the period services/goods are provided
by the Supplier. This certificate of insurance should also note any self-insured retention/deductible amounts for each
policy. Mail to RIT Procurement Dept., 124 Lomb Memorial Drive, Rochester, NY 14623 or fax to: (585) 475-7171.
